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Child Care Reporting--Child First Name


Child First Name

Description

The Child First Name is the first name of the child receiving Early Education and Support Division (EESD)-subsidized child development services.

Where to Find It

On the CD-9600 form, look in box 1, "Full Name of Child Including Middle Initial" in Section IV, "Data on Children."

Rules and Guidelines

Error Messages and Solutions

The Child First Name is required. [801A File Transfer], [801A Web Input], [801B]
Problem

The Child First Name is blank.

Solution

Enter the Child First Name.

The Child First Name must be more than one character long. [801A File Transfer], [801A Web Input], [801B]
Problem

The Child First Name is only one character long.

Solution

Enter a Child First Name that is at least two characters long.

The Child's First Name must contain only letters, hyphens, spaces, and apostrophes. [801A File Transfer], [801A Web Input], [801B]
Problem

You have entered invalid characters in the First Name field.

Solution

Remove the invalid characters and confirm that you have entered the first name correctly.

The Child's First Name, Last Name, Middle Initial, and birthday already exist for this family in this report month/year. [801A Web Input], [801B]
Problem

A child with the same last name and first name already exists for this family. It appears that information is being duplicated.

Solution

Confirm that you have entered the first and last name correctly.

Confirm that a duplicate child does not exist.

Delete or exclude the duplicate child.

When Family Size = "1," the "Child First Name" and the "Head-of-Household First Name" must be the same. [801B]
Problem

The Family Size is "1," but the Head-of-Household First Name and the Child First Name don't match. For a Family Size of "1," the child information must be the same as the head-of-household information.

Solution

Confirm that you have entered the Head-of-Household First Name correctly.

Confirm that you have entered the oldest Child First Name correctly.

Confirm that you have entered element, "Is this Head-of-Household Single?" correctly.

When "Is the Head-of-Household Single?" = "Child is Head-of-Household" and "Family Size" is greater than "1," the "Child's Last Name" of the oldest child and the "Head-of-Household Last Name" must be the same. [801B]
Problem

You have answered the question "Is the Head-of-Household Single?" as "Child is Head-of-Household," but the Head of Household’s name for this family does not match the oldest child’s (or only child’s) name. For reporting purposes only, when only children receiving services are counted in determining the family size, the Head-of-Household’s name must be the same as the name of oldest child (or only child) reported.

Solution

Confirm that you have entered the Head-of-Household last name correctly.

Confirm that you have entered the oldest child's last name correctly.

Confirm that this is a foster child. If it is, ensure that the Head-of-Household last name and the oldest foster child's (or only child's) last name are the same. If this is not a foster child, change the answer to the question, "Is the Head-of-Household Single?" to "No" or "Yes."

FAQs About the Child First Name

Question 1

The child's (first and last) name is the same as the "Head-of-Household." Will this come up as an error?

Answer

No. But be sure that you are not listing the child as the "Head-of-Household" unless the child is a foster child. See special instructions for foster children in the data definitions and instructions under Child First Name or Child Last Name.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
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