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Child Care Reporting--Child is English Learner


Child is English Learner

Description

English learner students are those students for whom there is a report of a primary language other than English on the state-approved Home Language Survey and who, on the basis of the state approved oral language (grades kindergarten through grade twelve) assessment procedures and literacy (grades three through twelve only), have been determined to lack the clearly defined English language skills of listening comprehension, speaking, reading, and writing necessary to succeed in the school's regular instructional programs. (R30-LC).

Where to Find It

This information is collected on the CD-9600 Confidential Application for Child Development Services and Certification of Eligibility and located in Section IV, Data on Children: Is child limited English proficient?

Rules and Guidelines

This information is required.

  • For agencies that submit an electronic file:
    • Indicate “Y” in the upload file if the child is an English Learner.
    • Indicate “N” in the upload file if the child is not an English Learner.
    • Leave the field blank in the upload file if the child is too young to be enrolled in kindergarten but too old to be enrolled in twelfth grade.

  • For agencies using Web input, select the following:
    • Select “Yes” if the child is an English Learner.
    • Select “No” if the child is not an English Learner.
    • Select “Not Applicable” if the child is too young to be enrolled in kindergarten but too old to be enrolled in twelfth grade.

Error Messages and Solutions

"Child is English Learner" information provided is invalid. [801A File Transfer]
Problem

The information provided for “Child is English Learner” is invalid because it contains information other than "Y", "N", or blank.

Solution

Confirm the file contains “Y”, “N”, or the field is blank for this question.

Answer to Child is English Learner is required. [801A File Transfer], [801A Web Input]
Problem

The question “Child is English Learner” has not been answered.

Solution

For agencies submitting their CDD-801A via an electronic file, confirm the file contains “Y”, “N”, or the field is blank for this question.

For agencies submitting their CDD-801A via Web Input, confirm you have selected "Yes", "No", or "Not Applicable" from the dropdown list.

"Child is English Learner" must be answered “Yes” or “No” (Y or N in upload file) because child’s date of birth indicates they are kindergarten through twelfth grade age. [801A File Transfer], [801A Web Input]
Problem

The child’s date of birth indicates this child is of school-age (kindergarten through twelfth grade) but you have not answered Yes (Y) or No (N) to this question.

Solution

Confirm the “Child’s Date of Birth.” Confirm the answer to the question “Child is English Learner.” Confirm that you have entered “Yes (Y) or No (N) for this question.

“Child is English Learner” must be answered “Not Applicable” in web input or blank in upload file when the child is too young to be enrolled in kindergarten or too old to be enrolled in high school. [801A File Transfer], [801A Web Input]
Problem

The child’s date of birth indicates this child is not school-age (kindergarten through twelfth grade) but you have answered “Yes” or “No” to this question.

Solution

Confirm the “Child’s Date of Birth.” Confirm the answer to the question “Child is English Learner.” Confirm that you have indicated selected “Not Applicable” from the dropdown list on the web input page or left the field blank in the upload file.

FAQs About Child is English Learner

Question 1

I am trying to copy my June report to July and am unable to copy some of my families. The error I get says the "Child is English Learner" must be answered "Yes" or "No." These children will not begin kindergarten until August or September. Why am I getting this error?

Answer

During the copy forward process, if a family has a child that was not considered school age during the prior fiscal year (July 1 through June 30th) but as of the new fiscal year beginning with the July report will be considered school-age (child will turn five years old on or before September 1st of the fiscal year they receive services), the Child is English Learner question must be answered Yes or No.

All families which did not copy forward will be displayed on the Copy Results page to allow you to edit the information. Once the Child is English Learner question is answered and the information saved (along with any other errors indicated), the family will copy to the July report.

Question 2

How do I know if the child is an English learner?

Answer

The child data section of the CD-9600 contains a column labeled “Is child limited English proficient?” If this section contains a “Y” then this indicates the child is an English Learner. If it contains an “N” then this means the child is not an English learner.

Question 3

What if the family files does not contain this information?

Answer

This information is required on the CD-9600. If it is missing, you will need to contact the family and update the information in the family file.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
Last Reviewed: Monday, December 14, 2015

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