Child Care Reporting--Employer Identification
Provider Federal Employment Identification Number (FEIN)/Social Security Number (SSN)
The Provider Federal Employment Identification Number (FEIN)/Social Security Number (SSN) is the unique identification number that the federal government requires all workers and agencies to have for tax purposes. For providers who do not have a FEIN, use their SSN.
The Provider FEIN/SSN is used by CDE to determine the unduplicated number of providers (both centers and homes) serving children during a one-year period. This count is needed for the CDD-800 Annual Aggregate report. This is a required federal report.
For Alternative Payment (AP) Contractors, the Provider FEIN/SSN submitted must be the FEIN or SSN of the license-exempt provider, family day care home provider, or center (the agency that operates the center) that provided the actual services to the child.
For Center-based Programs and Family Child Care Home Networks, the FEIN is the tax identification number of the provider where the child actually receives services. If the child received services in a Family Child Care Home, you must enter the Family Child Care Home provider’s FEIN or SSN. If the child received services in a center, you must enter the FEIN of the agency that operates the center.
Where to Find It
For Alternative Payment (AP) Contractors: The agency must have the FEIN or SSN in order to make payments to the provider. The agency's payment office will have the provider's FEIN or SSN.
For Center-based Programs and Family Child Care Home Networks: The agency's fiscal or accounting office will have the center's FEIN, and will have the FEIN or SSN of all family child care home providers who receive payments.
Rules and Guidelines
- This information is required.
- This field must contain exactly nine numbers. Do not enter hyphens or spaces.
- If the child received Early Education and Support Division-subsidized services from more than one provider in the report month, the Provider FEIN/SSN for each provider must be reported.
- Remember to change the Services Date when there is a change in providers.
Error Messages and Solutions
The Provider FEIN/SSN is required. [801A File Transfer], [801 Web Input]
The Provider FEIN/SSN is blank.
Enter the Provider FEIN/SSN.
Invalid Provider FEIN/SSN. [801A File Transfer], [801 Web Input]
The Provider FEIN/SSN contains nonnumeric characters.
The Provider FEIN/SSN contains all the same number (see exceptions above under Rules and Guidelines).
Enter a valid and complete Provider FEIN/SSN.
FEIN must contain nine (9) numbers. [801A File Transfer], [801 Web Input]
The Provider FEIN/SSN you entered does not contain exactly nine numbers.
Enter a valid and complete Provider FEIN/SSN.
The Head-of-Household SSN and Provider FEIN/SSN cannot be identical. [801A File Transfer], [801A Web Input]
You have entered the same number under both the Provider FEIN/SSN and Head-of-Household SSN. The information as entered indicates the parent is the service provider and this is not allowed.
Verify the Head-of-Household SSN entered.
Verify the Provider FEIN/SSN entered.
One or more duplicate records for this family. [801A File Transfer]
The provider/type of care already exists for this child's services. [801A Web Input]
For agencies submitting their CDD-801A via an electronic file:
- Two identical rows in your file, or
- Two nearly identical rows in your file. The only difference between the rows is the provider zip code. This could occur if a child received care from the same provider in different zip codes.
For agencies submitting their CDD-801A via Web Input:
- Duplicate provider information has been entered for the same child. This means you are trying to add a Type of Care for a Provider FEIN/SSN that already exist for this child, or
- Reporting the same provider/type of care (Provider FEIN/SSN and Type of Care are the same) twice to show the child was served by the same provider in the same setting in two different centers which happen to be in two different zip codes.
Electronic File Transfer: Delete one of the duplicate rows in the electronic file or correct the information in the identified rows to reflect the family, child, and provider information. In the case where a child received services from the same provider but at centers with different zip codes, review the Rules and Guidelines section above to determine which zip code to report.
Web Input: The information provided under the Provider FEIN/SSN and Type of Care has been entered twice. Verify information under each type of care displaying the error. Correct the information as necessary. In the case where a child received services from the same provider but at centers with different zip codes, review the Rules and Guidelines section above to determine which zip code to report.
FAQs about the Federal Employment Identification Number (FEIN)
I have a child who has changed centers during the month. Both centers are operated by the same provider, but they have different zip codes. Nothing else changed for this child except the zip code of the provider. How do I report this child's provider information?
For children who receive services from the same provider but changed locations during the month, report the using the same FEIN/SSN. Do not change the Provider's Services Date because this date only changes when there has been a change in the Provider FEIN/SSN, the setting type, or the program code.
The Provider is a license-exempt non-profit. The provider does not wish to disclose their FEIN. Is there a way to record only zeros for this provider's FEIN/SSN field?
If the provider is receiving monies from the State then they must disclose their actual FEIN.