Early Education and Support Division
Subject: Local Child Care and Development Planning Council Funding Priority Setting Process
Number: 09-05 Amended
Date: February 2009
Expires: Until Rescinded
Authority: California Education Code sections 8499.5 (a) through (d), 8279.3 (a) through (d), and 8208 (ag).
Attention: Local Planning Council Chairpersons, Coordinators, Contractors, Legal Entity Representatives, Executive Directors and Program Directors of all Child Care and Development Programs
The purpose of this Management Bulletin is to instruct Local Planning Councils (LPCs) on the new standardized child care and development funding priority setting process. LPCs are required to submit their local funding priorities to the California Department of Education (CDE), Early Education and Support Division (EESD), every year on or before May 30.
California Education Code (EC) Section 8499.5 (a) through (d) requires the LPCs to review local, State and Federal data and provide the CDE with an updated listing of their local child care and development funding priorities by May 30 every year. In 1998, Assembly Bill 1857 amended EC Section 8279.3 to include specific expanded mandates for LPCs to identify local funding priorities for the distribution of new state general child care and development and preschool funding to promote equal access to child development services across the state, based on direct impact indicators of need.
The EC language specifies how LPCs are to conduct their yearly review of child development services in order to identify gaps in services and funding priorities which will ensure that all the child care and preschool services of the county are met to the greatest extent possible given limited resources. The LPC priorities will be used by the CDE to determine future child care and development funding decisions for State subsidized services.
Over two years ago, the CDE began a collaborative effort to clarify and standardize the LPC priority setting process with representatives from the California Child Care Coordinators Association. This Management Bulletin describes the new priority setting process which must be utilized for the priorities submitted this May 30, 2009, and all subsequent submittals.
Local Planning Councils develop priorities for funding using the following:
- Census zip code data as a baseline to estimate the number of children eligible for State funded child development services (including Head Start and Early Head Start). Other pertinent local data, such as county growth factors, planning department data, or school district growth data, is then applied to achieve the most accurate estimate.
- CDE and other available zip code level data to determine the number and percent of eligible children served or not served by State funded child development services, Head Start or Early Head Start.
The data is then analyzed using the Priority 1, 2, and 3 number and percentage thresholds and methodology, described in Attachments 1, 2, and 3, to assign county zip codes to Priority 1, 2, or 3 designations.These priorities are first reviewed and approved by the members of the LPC for each county, which is made up of parent consumers of child care, child care and preschool providers, public agency representatives and community agency representatives who have been appointed by the County Board of Supervisors and the County Superintendent of Schools. Next, the priorities are made available for public review and finally reviewed and approved by the County Office of Education and County Board of Supervisors at a public hearing as prescribed in State regulations.
All county LPCs must:
- Use the methodology for establishing LPC priorities based on the population of the county.
- Review the instructions in Attachment 1 http://www.cde.ca.gov/sp/cd/ci/documents/mb0905att1.doc, which describes and defines the process by which LPC priorities are established for California Center (CCTR) programs.
- Review the instructions in Attachment 2 http://www.cde.ca.gov/sp/cd/ci/documents/mb0905att2.doc, which describes and defines the process by which LPC priorities are established for California State Preschool Programs (CSPP).
- Select either Option 1 for establishing Priority 1 and 2 using local, State and Federal U.S. Census Bureau data and the percent and number of eligible children not receiving child development services or Option 2, current information from the County Centralized Eligibility List (CEL) to determine the percent and number of eligible children not receiving child development services. Once the Option is selected, it must be used consistently through the entire LPC priority setting process.
- Analyze all of the data, using either Option 1 or Option 2 to determine Priority 1 and Priority 2 ranking for each zip code in the county.
- Have additional choices for establishing Priority 3. They may either choose Option 1, or Option 2, or Option 3, which is all other zip codes in the county, or Option 4, which is no other zip codes in the county.
- Identify on the LPC priorities report form which options they chose to use to determine their local LPC priorities.
- List each local zip code in the county, and each zip code must only have one identified funding priority number.
- LPC priorities must be submitted electronically to the CDE in Microsoft Excel 2000 or newer versions. The LPC priority forms include instructions and examples of the correct format. This is described in Attachment 3 http://www.cde.ca.gov/sp/cd/ci/documents/mb0905att3.doc. The attached LPC Priority Forms must be completed, approved, signed and submitted to: Linda M. Parfitt, Consultant, Child Development Division, 1430 N Street, Suite 3410, Sacramento, CA 95814-5901. These forms must be submitted electronically and a signed hard copy and attached spreadsheets for CSPP and CCTR programs must be mailed every year on or before May 30.
The CDE relies on the LPCs and the local authorized representatives to carefully review all data and documents for accuracy before they are sent to CDE.
If you have any questions, please contact Linda M. Parfitt, EESD Consultant, at 916-323-2133 or via e-mail at firstname.lastname@example.org.