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Management Bulletin 09-22


Early Education and Support Division

Subject: Developmentally appropriate child development setting for children who turn three-years old on or before December 2

Number: 09-22

Date: September 2009

Expires: Until Rescinded

Authority: Assembly Bill 2759, Chapter 308, statutes of 2008, California Education Code sections 8208, 8235, 8236, 8237, 8238.4, 8264.5, 8266.1, 8236.1 and 8236.2

Attention: Executive Officers and Program Directors of All Child Care and Development Programs


Purpose

The purpose of this Management Bulletin (MB) is to notify agencies with a California State Preschool Program (CSPP) and/or General Child Care and Development Program (CCTR) contract, that children who turn three-years old between July 1 and December 2 of the fiscal year and whose family meets both eligibility and need requirements, may be enrolled in either the CSPP or a CCTR. By providing flexibility to enroll children in either program until their third birthday, agencies have an enhanced ability to meet the developmental needs of the children and families in their program.

This MB does not apply to children whose third birthday falls between December 3 and June 30 of the fiscal year, children receiving part-day/part-year services pursuant to California Education Code (EC), Section 8235(d), or children receiving services in a CCTR family child care home setting.

Statutory Requirements

EC, Section 8235 establishes the CSPP, which became effective July 1, 2009, to provide developmentally appropriate programs to eligible three- and four-year-old children. Pursuant to EC, Section 8208(ai), CSPP eligible three-year olds are defined as children who will have their third birthday on or before December 2 of the fiscal year in which they are enrolled in a CSPP.

Background

In November 2008, the Early Education and Support Division (EESD) released MB 08-13 providing information to contractors regarding program requirements and providing instructions for contractors to transfer funding necessary to serve CSPP eligible three- and four-year olds. The MB specified that only three- and four-year old children as defined in statute would be eligible to receive services in the CSPP.

In June 2009 MB 09-09 was issued to provide guidance for the transfer, enrollment and reporting of CSPP enrolled children. This MB instructed agencies to transfer all CSPP eligible three- and four-year olds who were previously receiving center-based services in a full-day Pre-kindergarten and Family Literacy (CPKF), full-day State Preschool (CFDP) or CCTR contract to the CSPP.

The EESD has reviewed existing regulatory and statutory requirements, and identified service delivery alternatives for children who turn three between July 1 and December 2 of the fiscal year. It has been determined that agencies have greater flexibility in serving these children whose family has a need for full-day, full-year services than is apparent in the MBs referenced above or was indicated at recent CSPP trainings.

Program Requirements

CSPP eligible three-year olds, who turn three between July 1 and December 2 of the fiscal year they are enrolled and whose families meet both eligibility and need enrollment requirements, may receive services in either a CSPP or CCTR. Between July 1 and December 2, CSPP eligible three-year olds who have not attained their third birthday and whose family meets both the eligibility and need criteria pursuant to EC, sections 8263(a)(1) and (2), may be served in a CCTR toddler setting until the day before their third birthday. These children are eligible for reimbursement using the toddler adjustment factor as long as they are being served in a classroom staffed pursuant to California Code of Regulations Title 5 (CCR 5), Section 18290(b). Any child receiving services under a CSPP contract is not eligible for reimbursement using the toddler adjustment factor.

CSPP eligible three-year olds receiving services in a CCTR who turn three between July 1 and December 2 must be transferred to a CSPP on their third birthday but no later than December 2. Children who turn three-years old after December 2 are not age eligible for the CSPP.

Three-year old children eligible to receive part-day, part-year services pursuant to EC, Section 8235(d) cannot receive these services in a CCTR.

Fiscal Reporting Requirements

An agency serving CSPP eligible three-year olds in a CCTR toddler setting must claim child days of enrollment for these children on their CDFS 9500 fiscal report form under the “Toddlers (18 to 36 months)” section, and the agency will receive the toddler adjustment factor for that child.

An agency serving CSPP eligible three-year olds in a CSPP preschool setting that is staffed pursuant to CCR 5, Section 18290(c) must claim child days of enrollment for these children on the CSPP, CDFS 8501 fiscal report form under the appropriate section and the agency will receive the corresponding CSPP reimbursement.

If you have any questions regarding CSPP requirements, please contact your assigned EESD field services consultant or call 916-322-6233.

This Management Bulletin is mandatory only to the extent that it cites a specific statutory and/or regulatory requirement. Any portion of this Management Bulletin that is not supported by a specific statutory and/or regulatory requirement is not prescriptive pursuant to California Education Code Section 33308.5.

Questions:   Early Education and Support Division | 916-322-6233
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