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Management Bulletin 12-06


Child Development Division

Subject: Family Fee for Part-day California State Preschool Program services Number: 12–06

Authority: Chapter 38, Statutes of 2012 (Senate Bill 1016) California Education Code, sections 8239(e) and 8263(g) and (h)

Date: July 2012

Expires: Until Rescinded

Attention: All Executive Officers and Program Directors of California State Preschool Programs
Purpose

The purpose of this Management Bulletin (MB) is to provide guidance to California State Preschool Program (CSPP) contractors assessing and collecting family fees from families enrolled and receiving part-day services for the 2012–13 program year.

Background

CSPP contractors providing part-day services in accordance with California Education Code (EC), Section 8235(d) can certify eligibility and enroll children up to 120 days before the start of the program year in accordance with EC, Section 8237.

Prior to the passage of Chapter 38, Statutes of 2012 (Senate Bill 1016), families receiving part-day services in a CSPP were exempt from family fees pursuant to EC, sections 8235(g) and 8263(h)(1).

Senate Bill 1016 added EC, Section 8239(e) and amended EC, sections 8263 (g) and (h) requiring agencies to assess family fees for families receiving part-day CSPP services.

Policy

Effective July 1, 2012, families enrolled in part-day CSPP services will be subject to a family fee based on the most current family fee schedule (MB 11-26).

For families certified for part-day CSPP services operated in accordance with EC, Section 8235(d), the family fee will be assessed at the time of certification and remain effective for the remainder of the program year as long as the child remains enrolled and receives part-day CSPP services. A family may request a reduction to their family fee when there are changes to family income, size, or other factors as described in California Code of Regulation, Title 5 (5 CCR), Section 18109 that would support a reduction to the family fee.

Families whose eligibility is based on a child(ren) receiving child protective services or at risk of being abused, neglected, or exploited will not be assessed a family fee when the referral from a legal, medical, or social service agency indicates that the fee should be waived. Additionally, families receiving CalWORKs cash aid are exempt from paying family fees.

Contractors should include this information in their fee assessment and collection policies.

Directive

As soon as possible, but no later than 30 calendar days after the program begins operation, contractors must review family data files for all children currently certified to receive part-day CSPP services for the 2012–13 program year. Contractors should not update or recertify eligibility for these families unless the parent requests a fee reduction as described above.

Contractors should assess and collect family fees, as necessary, in accordance with

5 CCR, Section 18109 in MB 11-26. Additionally, contractors must adhere to the requirements described 5 CCR, sections 18110, Exception to Fee Assessment; 18111 No Additional Payments or Costs; 18112 Credit for Fees Paid to Other Service Providers; 18113 Receipt for Payment of Fee; 18114 Advance Payment of Fees; 18115 Plan for Payment of Delinquent Fees; 18116 Consequences of Nonpayment of Delinquent Fees.

NOTE:  Family Fees are based on a sliding scale for income and family size. The income cited on the fee schedule is the point of entry for the corresponding fee. Agencies will use the “Part-time Daily Fee” column on the family fee schedule that corresponds to family size and income. For example: A family of three with an adjusted monthly income of $2,100 would be assessed a part-time daily fee of $1.25; a family of four with adjusted monthly income of $2,400 would be assessed a part-time daily fee of $1.50.

Notice of Action

Contractors must issue a NOA in accordance with 5 CCR, Section 18119, to families that have been assessed a family fee. The NOA should include the following reason for action:

State law (Chapter 38, Statutes of 2012) requires that effective July 1, 2012, families with children enrolled in part-day California State Preschool Program be assessed a family fee in accordance with current law. The amount of the family fee is assessed using the attached family fee schedule and based on the following factors: family income, family size, children enrolled in other programs that have assessed a family fee.

Your family fee for the first month of service is <insert fee> and is due by <insert date>. Family fees are invoiced monthly and are assessed based on the following factors:

This decision also considers our records that indicate whether you:

Each family being assessed a fee should be provided with a copy of the contractor’s fee assessment and collection policies, including consequences for delinquent payment of fees. This information may be included with the NOA.

The NOA issued under the directives of this MB will follow the normal and customary appeal process as described in 5 CCR, sections 18119–18122.

Contractors currently in the process of enrolling families for part-day CSPP services should assess the family’s fee at the time of certification.

Questions regarding the information in this MB should be addressed to your assigned CDD Field Services Consultant or by phone at 916-322-6233.

This Management Bulletin is mandatory only to the extent that it cites a specific statutory and/or regulatory requirement. Any portion of this Management Bulletin that is not supported by a specific statutory and/or regulatory requirement is not prescriptive pursuant to California Education Code Section 33308.5.

Questions:   Child Development Division | 916-322-6233
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