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Management Bulletin 12-13


Child Development Division

Subject: Reporting of Families Enrolled in CalWORKs Stage 2 Through Diversion Number: 12–13

Authority: California Code of Regulations, Title 5
Section 18409.5(c)

Date: August 2012

Expires: June 30, 2013

Attention: All CalWORKs Stage 2 Contractors
Purpose

The purpose of this Management Bulletin (MB) is to:

Background

Chapter 38, Statutes of 2012 (Senate Bill 1016) added Section 8263.3 to the California Education Code (EC). EC Section 8263.3(a) requires the California Department of Education (CDE) to, effective July 1, 2012; reduce the Maximum Reimbursable Amounts of the contracts for the General Child Care, Migrant Day Care, Alternative Payment, CalWORKs Stage 3, and Allowance for Handicapped programs. This may require contractors to terminate families currently receiving services in these programs.

The CDE recognizes County Welfare Departments (CWDs) may be approving “Diversion Services” to any family who was receiving subsidized child care and development services, and who was issued a Notice of Action. The CWDs are the agencies responsible for the determination of eligibility for the county’s CalWORKs Diversion Services. As part of this determination, the CWD must provide the applicant/family with documentation of eligibility approval. Documentation from the CWD would include the type of Diversion Services that were approved (e.g., cash aid or child care) and the effective date of those services.

A family approved for Diversion Services may then be eligible for CalWORKs Stage 2 child care services. California Code of Regulations, Title 5, Section 18409.5 requires that any family entering CalWORKs Stage 2 who is not transferring from a CWD’s Stage 1 program or another Stage 2 contractor must apply to the Stage 2 contractor for services, and a contractor must review the application and certify eligibility.

CalWORKs Stage 2 contractors must follow the directives in MB 12-09 to continue to transfer families who have been approved for Diversion Services into the program and provide services.

Directive

It is critical that the Child Development Division (CDD) collect and report timely and accurate information on the impact of Division Services to Stage 2. CalWORKs Stage 2 contractors are asked to complete Attachment A (XLS), on a monthly basis, to report the number of children and families enrolled in Stage 2 due to the approval of Diversion Services by a CWD.

Reports are due on the following dates: Report to include the number of children and families who were enrolled in Stage 2, due to Diversion Services, in the month of:
August 9, 2012 July 2012
September 6, 2012 August 2012
October 11, 2012 September 2012
November 8, 2012 October 2012
December 6, 2012 November 2012
January 10, 2013 December 2012
February 7, 2013 January 2013
March 7, 2013 February 2013
April 11, 2013 March 2013
May 9, 2013 April 2013
June 6, 2013 May 2013
July 11, 2013 June 2013

Please e-mail the completed forms to Channa Hewawickrama, Research Program Specialist II, at CHewawickrama@cde.ca.gov by the due dates listed above.

Questions regarding the information in this MB should be addressed to Channa Hewawickrama by e-mail at CHewawickrama@cde.ca.gov or by phone at 916-323-3034.

This Management Bulletin is mandatory only to the extent that it cites a specific statutory and/or regulatory requirement. Any portion of this Management Bulletin that is not supported by a specific statutory and/or regulatory requirement is not prescriptive pursuant to California Education Code Section 33308.5.

Questions:   Child Development Division | 916-322-6233
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