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Management Bulletin 12-14

Child Development Division

Attention: All Executive Officers and Program Directors of California State Preschool Programs

Purpose

This Management Bulletin (MB) provides guidance to California State Preschool Program (CSPP) contractors on how to report children and families served consistent with the program changes indicated in the Budget Act of 2012–13.

Background

The Budget Act of 2012–13 (Senate Bill 1016, Chapter 38, Statutes of 2012):

1. Amended California Education Code (EC) sections 8208(ai) and (aj) changed the definitions of CSPP eligible three- and four-year-old children. For the current fiscal year only (July 1, 2012 –June 30, 2013), CSPP eligible children are defined as follows:
   
   
   • “Three-year-old child(ren)” are children whose third birthday is on or before November 1, 2012.
     
     
   • “Four-year-old child(ren)” are children whose fourth birthday is on or before November 1, 2012.
     
     
2. Repealed the over-income allowances specific to CSPP programs receiving Prekindergarten and Family Literacy funding, previously set forth in EC Section 8238.4(a)(4), so that all CSPPs are limited to the over income allowances set forth in EC Section 8235(c).  

Policy

Effective July 1, 2012:

1. Children must be CSPP eligible, as described below, in order to be enrolled, reported, and claimed under a CSPP contract.
   
   
2. Children from families who are over-income may be enrolled, reported, and claimed to receive part-day services in a CSPP contract. In accordance with EC Section 8235(c), up to 10 percent of the children enrolled may be from families whose income is no more than 15 percent above the income eligibility threshold. This limitation does not apply to families whose eligibility is based on Temporary Assistance for Need Families (TANF) cash assistance, homelessness, or whose child is receiving services because the child is receiving Child Protective Services or is at-risk of abuse, neglect, or exploitation.

Directives

Contractors must submit a CDD-801A report that includes data on the services provided to CSPP eligible three- and four-year-old children and families receiving subsidized child care and development services during the report month, consistent with the new definitions.

Effective July 1, 2012, the CDD-801A report will only accept the following data when contractors are reporting children under the CSPP program code:

1. A “CSPP eligible three-year-old.” This is a child who will turn three on or before November 1, 2012.
   
   NOTE: If a child turns three after November 1, 2012, the child is not eligible for the program and will not be accepted by the CDD-801A report under the CSPP program.
   
   
2. A “CSPP eligible four-year-old.” This is a child who will turn four on or before November 1, 2012.
   
   
   • If a child turns four after November 1, 2012, the child is by definition, a “CSPP eligible three-year-old” and is eligible for the program.
     
     
   • If a child turns five after November 1, 2012, the child is by definition, a “CSPP eligible four-year-old” and is eligible for the program.
     
     NOTE: Children who turn five between November 2 and December 2, 2012, are dually eligible for both CSPP and Transitional Kindergarten (T-K). When a child this age is enrolled in T-K, they can be served for the non-school portion of the day in a General Child Care and Development (CCTR) program for before and after school care, and can be reported under the CCTR program code.
     
     
3. A Kindergarten eligible child, as described in EC Section 4800(a), may be reported until the child starts kindergarten, but no later than September 30, 2012. These children must have received full-day, full-year services on or before June 30, 2012.
   
   
4. Over-income families. The family’s income cannot exceed the current income ceiling by more than 15 percent. This only applies when the reason for receiving child care is part-day CSPP and the family is not a TANF cash aid recipient.

Note: When a child who is not CSPP age eligible has been enrolled, a contractor who also has a CCTR contract and is able to cover the cost of care may report the child under their CCTR program code. Contractors that are unable to accommodate the child must follow the directives in a subsequent MB.

If you have any questions regarding CSPP requirements, please contact your assigned Child Development Division Field Services Consultant or by phone at 916-322-6233.

If you have any questions regarding the Child Development Management Information Systems (CDMIS), please contact CDMIS Staff at 916-445-1907 or by e-mail at cdmis@cde.ca.gov.

This Management Bulletin is mandatory only to the extent that it cites a specific statutory and/or regulatory requirement. Any portion of this Management Bulletin that is not supported by a specific statutory and/or regulatory requirement is not prescriptive pursuant to California Education Code Section 33308.5.