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Management Bulletin 13-08

Child Development Division

Subject: Fiscal Year 2013–14 Personnel Roster Data Spreadsheet Number: 13-08

Authority: California Code of Regulations, Title 5, (5 CCR) Education, Division 19, Chapters 12–13, Article 2, sections 18135,18203,18205–18207, and 18290; California Education Code (EC) sections 8244, 8264.5–8264.8, 8360–8361, and 8364

Date: September 2013

Expires: Until Rescinded

Attention: Executive Officers and Program Directors of All Child Care and Development Programs


This Management Bulletin (MB) informs existing California Department of Education, Child Development Division (CDD), center-based contractors, including Family Child Care Home Education Network contractors, of revised requirements for submitting a personnel roster and staffing qualifications. The new Personnel Roster Data Spreadsheet will be submitted electronically to the CDD.


The 5 CCR and EC require contractors to employ program directors, site supervisors, and teachers who meet applicable qualifications. Previously, the CDD accepted an attestation by an authorized agent certifying fully qualified staff were employed. A Site Personnel Roster (CD3701B) form was retained on site for review during a CDD site visit.


The new Personnel Roster Data Spreadsheet (XLS) will take the place of the CD3701B form. This spreadsheet must be completed according to instructions and submitted electronically for each center-based contract: California State Preschool, General Child Care and Development, Migrant Child Care and Development, Child Care and Development Services for Children with Special Needs programs, and Family Child Care Home Education Networks. The Personnel Roster Data Spreadsheet must be submitted to the CDD no later than Thursday, October 31, 2013, by 5 p.m. by e-mail at

Note: Effective Fiscal Year 2013–14, the Personnel Roster Data Spreadsheet must be completed annually and submitted to the CDD by October 31, each year.

If you have questions or need further clarification about how to complete the Personnel Roster Data Spreadsheet, please contact Aurora Alvarez, Staff Services Analyst, Funding and Agency Support Unit by phone at 916-327-0263 or by e-mail at You may also contact the CDD by phone at 916-322-6233.

This Management Bulletin is mandatory only to the extent that it cites a specific statutory and/or regulatory requirement. Any portion of this Management Bulletin that is not supported by a specific statutory and/or regulatory requirement is not prescriptive pursuant to California Education Code Section 33308.5.

Questions:   Child Development Division | 916-322-6233
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