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Management Bulletin 16-04


Note: This Management Bulletin (MB) replaces MB 15-14.

Early Education and Support Division

Subject: Request for Applications for California State Preschool Program Expansion Funds for Slots Intended to Increase Access for Children with Exceptional Needs

Number: 16-04

Date: March 2016

Expires: July 2016

Authority: The Fiscal Year 2015-16 California Budget Act (Chapter 11, Statute of 2015), Item Numbers 6100-194-0001 and 6100-196-0001 provides line item funding. The Budget includes a total of 2,500 slots available for part-day California State Preschool Program for Slots Intended to Increase Access for Exceptional Needs Expansion funds. The intent is to increase access for children with exceptional needs.

Attention: Executive Officers and Program Directors of any early education and support program or entity interested in applying for California State Preschool Program funding.


Application Timelines

Event Date
Request for Applications Released March 29, 2016
CSPP Exceptional Needs Webinar Presentation
http://www.cde.ca.gov/fg/fo/r2/csppen1516webinar.asp
Posted March 30, 2016
Application Due Date April 19, 2016

Purpose

The California Department of Education (CDE) Early Education and Support Division (EESD) announces the availability of expansion funding for 2,500 part-day/part-year slots to existing California State Preschool Program (CSPP) contractors with the intent of providing increased access to children with exceptional needs, as defined in California Education Code (EC), Section 8208(l), in new and existing classrooms/sites. Existing sites must be approved in the Child Development Management Information System (CDMIS). New classrooms/sites will be required to provide proof of licensing or exemption from licensure in accordance with Health and Safety Code, Section 1596.792 before services can begin.

Contractors shall request the number of proposed slots to increase access for children with exceptional needs as defined in EC Section 8208(l). These slots can be filled with otherwise eligible children if contractors are unable to enroll children with exceptional needs. In accordance with the EC, the State Superintendent of Public Instruction (SSPI) shall set criteria for, and may grant specific waivers of, the priorities established in the EC for contractors that wish to serve specific populations, including children with exceptional needs. As part of this application, contractors are required to complete and submit the Form G: Request for Waiver of Enrollment Priorities (Section III) on page 4 of 6 of the application. This waiver to give first priority for enrollment to children with exceptional needs will be valid for any family enrolling in part-day/part-year services under the CSPP contract. Families must otherwise meet eligibility requirements. 

CSPP funds will be used to provide services for age-eligible three and four-year-old California children. Pursuant to EC Section 8208(ai)(aj), CSPP age-eligible definitions are as follows:

  • Three-year-old children are children who will have their third birthday on or before September 1 of the fiscal year they are being served.
  • Four-year-old children are children who will have their fourth birthday on or before September 1 of the fiscal year they are being served. 

Current contractors are eligible to apply for funds, except when one or more of the following conditions apply during the Request for Applications (RFA) cycle:

  • The contractor is on conditional status because of fiscal or programmatic noncompliance as described in California Code of Regulations, Title 5 (5 CCR) sections 18303 or 18304 (5 CCR Section 18001); or
  • The CDE's EESD has conducted a compliance review pursuant to 5 CCR Section 18023, and the contractor has failed to clear items of fiscal and programmatic noncompliance identified in the review within 12 months of the issuance of the compliance review report (5 CCR Section 18001); or
  • The CDE reduced the contractor's current year maximum reimbursement amount due to the contractor's inability to utilize its full contract amount, whether through low enrollment or low expenditures for the same contract type (5 CCR Section 18001); or
  • The agency has in place or plans to have in place a person in a position of financial responsibility or control who has been convicted of a crime involving misuse or misappropriation of state or federal funds, or a state or federal crime involving moral turpitude (EC Section 8406.9).

Statutory and Regulatory Background

EC Title 1, Division 1, Part 6, Chapter 2, sections 8235–8237 authorizes the SSPI to administer CSPPs. General provisions for awarding funding are provided in 5 CCR, EC, Chapter 19, sections 18001–18003 provide general provisions for awarding funding. Senate Bill 101 (Budget Act of 2015, Chapter 321) appropriated funding to provide 2,500 slots for part-day state preschool. First priority for these slots is for state preschool contractors that intend to use these slots to increase access for children with exceptional needs. Pursuant to 5 CCR Section 18272, the EESD requires each agency to maintain a developmental profile that identifies the emotional, social, physical, linguistic, and cognitive growth of each child served; and to use the profile to plan and conduct age and developmentally appropriate activities. Program contractors must maintain appropriate staffing ratios in accordance with 5 CCR Section 18290.

Pursuant to California EC Section 8263(b)(3), the SSPI shall set criteria for, and may grant specific waivers of, the priorities established in EC for contractors that wish to serve specific populations, including children with exceptional needs.

Each applicant will be required, as a condition of the contract with the CDE, to adhere to the Funding Terms and Conditions, the Program Requirements, the CDE Audit Guide, and any other requirements incorporated into the contract, in addition to all other applicable laws and regulations. All pertinent information can be found on the CDE Laws, Regulations, and Requirements Web page at http://www.cde.ca.gov/sp/cd/lr/.

Application Submission Requirements

The CSPP Exceptional Needs Application and other attachments can be found at http://www.cde.ca.gov/fg/fo/r2/csppen15rfa.asp.

All applications must be received by the CDE on or before 5:00 p.m., April 19, 2016, to the following address: 

California Department of Education
Early Education and Support Division
Attn: Funding Agency and Support Unit
1430 N Street, Suite 3410
Sacramento, CA 95814-5901

It is solely the applicant’s responsibility to carefully review the RFA information and requirements before submitting an application for funding. At the discretion of the CDE, failure to follow the submission requirements may result in the disqualification of the application.

If you have any questions regarding the information in this management bulletin, e-mail your questions to CSPPEN_FY1516@cde.ca.gov.

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This Management Bulletin is mandatory only to the extent that it cites a specific statutory and/or regulatory requirement. Any portion of this Management Bulletin that is not supported by a specific statutory and/or regulatory requirement is not prescriptive pursuant to California Education Code Section 33308.5.

Questions:   Early Education and Support Division | 916-322-6233
Last Reviewed: Friday, April 8, 2016
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