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Child Care Reporting--Monthly Family Income


Monthly Family Income

The Monthly Family Income is the total adjusted gross monthly income used in determining family eligibility. Monthly Family Income is verified income.

Where to Find It

On the CD-9600 form, look in the box A, "Family Monthly Income" in Section III, "Family Adjusted Gross Monthly Income and Size."

Rules and Guidelines

Error Messages and Solutions

The Monthly Family Income is required. [801A File Transfer], [801A Web Input}, [801B]
Problem

The Monthly Family Income is required. This field must have information.

Solution

Enter the Monthly Family Income.

A valid Monthly Family Income must contain only whole numbers. [801A File Transfer], [801A Web Input], [801B]
Problem

You have entered a Monthly Family Income that contains letters, symbols, or has not been rounded to the nearest whole dollar. A valid Monthly Family Income contains only whole numbers. The system will not save an entry with letters, symbols, or decimal points.

Solution

Confirm that you have entered the Monthly Family Income correctly.

"Monthly Family Income" must be zero because countable income has not been identified. [801B]
Problem

The Monthly Family Income is more than $0, but you have not identified any income sources for this family.

Solution

Confirm that you have entered the Monthly Family Income correctly.

Confirm that you have entered the Family Income Source(s) correctly.

"Monthly Family Income" cannot be zero because countable income has been identified. [801B]
Problem

The Monthly Family Income is zero (0), but you have indicated that the family receives income from at least one Family Income Source.

Solution

Confirm that you have entered the Monthly Family Income correctly.

Confirm that you have entered the Family Income Source(s) correctly.

Answer to "Family Income Greater than 70% of the State Median Income Level" is inconsistent with "Family Size" and "Monthly Family Income" information provided. [801 File Transfer], [801A Web Input]
Problem

The information entered for the Family Size and Monthly Family Income and the answer you selected to the Family Income Greater than 70 Percent of State Median Income Level (SMI) do not match. This error occurs when you answer "Yes" to the Family Income Greater than 70 Percent of State Median Income Level but the family's income and family size indicate the family's income level is at or below 70% SMI. Or you have answered "No" to the Family Income Greater than 70 Percent of State Median Income Level but the family's income and family size indicate the family's income level is more than 70% of the SMI.

Solution

Confirm that you have entered the Monthly Family Income correctly.

Confirm that you have entered the Family Size correctly.

Confirm your answer to Family Income Greater than 70% of the State Median Income Level.

The "Monthly Family Income" for this family's size cannot exceed 70% of the State Median Income unless the "Reason for Receiving Child Development Services" is "A – Child Protective Services," "J - Handicapped," "Q - California State Preschool Program" or the family is a TANF Recipient. [801 File Transfer], [801A Web Input]
Problem

The family's income level, based on their family size, cannot be more than 70 percent of State Median Income. The only exception to this is when the reason for receiving child development services is "A - Child Protective Services." or when all children in the family receive services from the part-time CSPP program or the CHAN program.

Solution

Confirm that you have entered Monthly Family Income and Family Size correctly.

Confirm the "Reason for Receiving Child Development Services."

Confirm the program codes for all children listed.

Confirm the answer to "Child Receives Part-time Care" for each child.

The "Monthly Family Income" for this family's size must be less than 80% of the State Median Income unless the "Reason for Receiving Child Development Services" is "A – Child Protective Services," "J - Handicapped," "Q - California State Preschool Program" or the family is a TANF Recipient. [801 File Transfer], [801A Web Input]
Problem

The family's income level, based on the family's size, cannot be more than 80 percent of State Median Income for families who receive services from agencies participating in a special pilot project in San Mateo and San Francisco Counties. The only exception to this is when the reason for receiving child development services is "A - Child Protective Services" or when all children in the family receive services from the part-time CSPP program or the CHAN program.

Solution

Confirm that you have entered Monthly Family Income and Family Size correctly.

Confirm the "Reason for Receiving Child Development Services."

Confirm the program codes for all children listed.

Confirm the answer to "Child Receives Part-time Care" for each child.

A family with children receiving services only in the part-day California State Preschool Program cannot have a “Monthly Family Income” that is more than 15% above the current income ceiling based on the family size, unless the "Reason for Receiving Child Care" is "A - Child Protective Services", “H – Seeking Permanent Housing” or the family is a TANF/CalWORKs Cash Aid Recipient. [801 File Transfer], [801A Web Input]
Problem

Based on the family income and family size provided, the family's income level exceeds the 15 percent over-income limit for families with children only in the Part-Day CSPP program.

Solution

Confirm that you have entered Monthly Family Income and Family Size correctly.

Confirm the program codes for all children listed.

The Monthly Family Income should be greater than the Monthly Child Care Fee. [801B]
Problem

You have entered a Monthly Family Income that is the same or less than the Monthly Family Fee.

Solution

Confirm that you have entered Monthly Family Income correctly.

Confirm that you have entered Monthly Family Fee correctly.

FAQs About the Monthly Family Income

Question 1

The Monthly Family Income for a particular family is more than 100 percent of the state median income. This is actually a full-cost family. How should I answer this question?

Answer

CDD-801A: Full-cost families or families whose care is 100 percent funded by a source other than your agency's Early Education and Support Division (EESD) contract should not be reported on the CDD-801A as this report is specifically for reporting families and children whose services were paid for by the agency's contract(s) with EESD.
CDD-801B: The families for the CDD-801B data reports were taken directly from the CDD-801A report your agency filed with us. When completing a family on the CDD-801B sample that was reported in error on the CDD-801A, then you must exclude that family. Instructions for doing this can be found on the CDD-801B Edit Family Information page within the CDMIS system.

Question 2

What do I do if the family had several income changes in the report month?

Answer

Use the last reported income for the report month (the last adjustment for your report month). The income should match the income used to determine the family fee.

Question 3

The Monthly Family Income listed for this family is not correct. What should I do?

Answer

We took the "Monthly Family Income "directly from the CDD-801A that your agency previously submitted for this family. If the information is wrong, you should correct it. Once you have completed the CDD-801B for this family, you also need to correct the Monthly Family Income information in the CDD-801A reports in each month this family is listed.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
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