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Child Care Reporting--Provider Federal County Code


Provider Federal Information Processing Standards (FIPS) Code

Description

The Federal Information Processing Standards (FIPS) Code is the code that identifies the state and county where the child receives services.

Where to Find It

This information can be determined based on the provider's address. The city or zip code can be used to determine the county where the provider is located. If you do not know the information, you can use the Zip/FIPS Lookup utility CDMIS has developed which is accessible from the Main Menu of the Web site.

Rules and Guidelines

Error Messages and Solutions

The Provider FIPS code is required. [801A File Transfer], [801A Web Input], [801B]
Problem

The Provider FIPS code is missing. This field must contain information.

Solution

Enter the Provider FIPS code of the family's residence by entering the correct California county.

The Provider FIPS code is Invalid. [801A File Transfer]
Problem

The Provider FIPS code you submitted is not in the list of valid FIPS Codes.

Solution

Confirm that you have entered a valid Provider FIPS code.

The "Provider Zip Code" does not exist in the "Provider FIPS Code" provided. [801A File Transfer], [801A Web Input], [801B]
Problem

You have entered a zip code that does not exist in the county indicated by the Provider's FIPS Code.

Solution

Confirm that you have entered the Provider FIPS Code correctly.
Confirm that you have entered the correct provider zip code.

Use the "Zip/FIPS Lookup" function available on the Main Menu of the CDMIS Web site to verify the information.

Child care provided in Oregon, Nevada, or Arizona is only allowed when all services to the child are provided by CalWORKs Stage 2 or 3 or Alternative Payment program types. [801A File Transfer], [801A Web Input]
Problem

The information for the provider indicates they are located in Oregon, Nevada, or Arizona; however, the program codes indicating the services provided are not CalWORKs Stage 2 or 3 or Alternative Payment program types. Out-of-state providers can be reported when the child receives services only through the CalWORKs Stage 2 or 3 or Alternative Payment programs from that provider.

Solution

Confirm that you have entered the Provider FIPS Code, not that of the head-of-household.
Confirm that you have entered the correct provider zip code, not that of the head-of-household.

Use the "Zip/FIPS Lookup" function available on the Main Menu of the CDMIS Web site to verify the information.

FAQs About the Provider Federal Information Processing Standards (FIPS) Code

Question 1

What is a FIPS code and how do I find it?

Answer

FIPS stands for Federal Information Processing Standards. In California, FIPS codes are assigned by county. If you know the name of the county, you can find California FIPS codes on the web site maintained by the National Institute of Standards and Technology External link opens in new window or tab. , which is part of the U.S. Department of Commerce.

We have created a Zip/FIPS lookup utility that is available on the main menu in our data collection system. All you need to do is enter the zip code where the head-of-household resides (not where he/she receives services), and the utility will display the FIPS Code you should use.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
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