Provider Federal Information Processing Standards (FIPS) Code
Description
The Federal Information Processing Standards (FIPS) Code is the code that identifies the state and county where the child receives services.
Where to Find It
This information can be determined based on the provider's address. The city or zip code can be used to determine the county where the provider is located. If you do not know the information, you can use the Zip/FIPS Lookup utility CDMIS has developed which is accessible from the Main Menu of the Web site.
Rules and Guidelines
- The Provider FIPS code is required.
- Provider FIPS Codes are only accepted for California (06001 through 06116), Oregon (41001 through 41071), Nevada (32001 through 32033, and 32510), and Arizona (04001 through 04027).
Note: Providers in Oregon, Nevada, and Arizona are only accepted when services are provided by alternative payment program types. - The Provider FIPS Code consists of a two-digit state code (California is 06, Oregon is 41, Nevada is 32, and Arizona is 04) and a three-digit county code. For agencies using Web Input to submit their information, the dropdown box automatically displays the correct Provider FIPS Code for the county selected
- The Provider FIPS Code must be consistent with the provider zip code. For example, the FIPS Code for Sacramento County should be entered only when the child's services are provided in Sacramento County.
- The Provider FIPS code must be consistent with the provider's zip code.
Error Messages and Solutions
The Provider FIPS code is required. [801A File Transfer], [801A Web Input], [801B]
Problem
The Provider FIPS code is missing. This field must contain information.
Solution
Enter the Provider FIPS code of the family's residence by entering the correct California county.
The Provider FIPS code is Invalid. [801A File Transfer]
Problem
The Provider FIPS code you submitted is not in the list of valid FIPS Codes.
Solution
Confirm that you have entered a valid Provider FIPS code.
The "Provider Zip Code" does not exist in the "Provider FIPS Code" provided. [801A File Transfer], [801A Web Input], [801B]
Problem
You have entered a zip code that does not exist in the county indicated by the Provider's FIPS Code.
Solution
Confirm that you have entered the Provider FIPS Code correctly.
Confirm that you have entered the correct provider zip code.
Use the "Zip/FIPS Lookup" function available on the Main Menu of the CDMIS Web site to verify the information.
Child care provided in Oregon, Nevada, or Arizona is only allowed when all services to the child are provided by CalWORKs Stage 2 or 3 or Alternative Payment program types. [801A File Transfer], [801A Web Input]
Problem
The information for the provider indicates they are located in Oregon, Nevada, or Arizona; however, the program codes indicating the services provided are not CalWORKs Stage 2 or 3 or Alternative Payment program types. Out-of-state providers can be reported when the child receives services only through the CalWORKs Stage 2 or 3 or Alternative Payment programs from that provider.
Solution
Confirm that you have entered the Provider FIPS Code, not that of the head-of-household.
Confirm that you have entered the correct provider zip code, not that of the head-of-household.
Use the "Zip/FIPS Lookup" function available on the Main Menu of the CDMIS Web site to verify the information.
FAQs About the Provider Federal Information Processing Standards (FIPS) Code
Question 1
What is a FIPS code and how do I find it?
Answer
FIPS stands for Federal Information Processing Standards. In California, FIPS codes are assigned by county. If you know the name of the county, you can find California FIPS codes on the web site maintained by the National Institute of Standards and Technology
, which is part of the U.S. Department of Commerce.
We have created a Zip/FIPS lookup utility that is available on the main menu in our data collection system. All you need to do is enter the zip code where the head-of-household resides (not where he/she receives services), and the utility will display the FIPS Code you should use.
