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Child Care Reporting--Service Reason


Reason for Receiving Child Development Services

Description

The Reason for Receiving Child Development Services information describes the primary reason that services are needed by the family. This is the primary reason used to determine "need" for services.

Where to Find It

On the CD-9600 form, determine the primary reason from the boxes checked in Section II, B, Reason for Needing Service. [Note: Section II.B. is not applicable to the Part-Day California State Preschool Program or Handicapped program. See Rules and Guidelines below.]

or

On the CDE Notice of Action (CD-7617 form), determine the primary reason from the boxes checked in “Basis for Family Need for Services.”

Note: Check to see if the family has a subsequent Notice of Action on file (not the initial notice) that applies to the report month/year (i.e., completed on or before the report month as indicated by the Effective Date of Action). If such a Notice of Action is on file and the reason has changed, enter the updated information.

Rules and Guidelines

This information is required.

For Reason Codes A-H, the choices are as defined in Funding Terms and Conditions, Section I. C., Need Criteria. Reason Codes J and Q are used for families who are eligible for specific child care services for other reasons.

[CDD-801A only] These are the possible choices:

If the child is a recipient of protective services or is at risk of abuse, neglect, or exploitation, select the reason below:

A - Child Protective Services or At-Risk (child is a recipient of protective services or is at risk of abuse, neglect, or exploitation)

If the primary need reason below applies to the parent(s) and any other adult counted in the family size, select one of the following:

B - Parent/caretaker incapacitated

D - Employment

E - Education/vocational training (Participating in vocational training leading directly to a recognized trade, paraprofession or profession)

F - Both employment and education/vocational training

G - Seeking employment

H - Seeking permanent housing (homeless and seeking permanent housing for family stability)

The following reasons apply to families where all children in family only receive services the Handicapped (CHAN) Program or in the Part-Day California State Preschool Program:

J - Handicapped Program

Q - Part-Day California State Preschool Program (this reason must be selected when all children in the family receive only part-day CSPP services and the family's eligibility is based on income, not CPS or Homelessness)

Note: if more than one reason applies to a family, use the following to determine which choice to select:

  • When a family has two reasons from A-H or Q, and one of those reasons is A, select A.
  • When a family has two reasons from B-H or Q, and one of those reasons is H, select H.
  • When a family has two reasons from B-G or Q, select the reason that provides the most hours of services to the child or children in the family.
  • When a family has children in part-day CSPP and also in a program type other than part-day CSPP (other than CHAN), choose only from reasons A-H.
  • When all the children in a family are only in the CHAN and part-day CSPP program, select J.

[CDD-801B only] There are only five possible choices:

If the child is a recipient of protective services or is at risk of abuse, neglect, or exploitation, select the reason below:

A - Child Protective Services or At-Risk (child is a recipient of protective services or is at risk of abuse, neglect, or exploitation)

If the primary need reason below applies to the parent(s) and any other adult counted in the family size, select one of the following:

D - Employment

E - Education/vocational training (Participating in vocational training leading directly to a recognized trade, paraprofession or profession)

F - Both employment and education/vocational training

G - Seeking employment

Error Messages and Solutions

Invalid "Reason for Receiving Child Development Services." [801A File Transfer]
Problem

The "Reason for Receiving Child Development Services" provided is not a valid choice.

Solution

Confirm that you have entered a valid Reason for Receiving Child Development Services.

The "Reason for Receiving Child Development Services" is required. [801A File Transfer], [801A Web Input], [801B]
Problem

No "Reason for Receiving Child Development Services" has been provided.

Solution

Enter the "Reason for Receiving Child Development Services" information.

The "Reason for Receiving Child Development Services" can not be "J" unless all children in the family are only in the CHAN program or only CHAN and part-day CSPP programs. [801A File Transfer], [801A Web Input]
Problem

Not all of the children in the family are receiving services from CHAN and you have selected reason "J" as the “Reason for Receiving Child Development Services.” Reason "J" can only be selected for families with all children in only the CHAN program or with children in both CHAN and the part-day CSPP program. The allowable program code and reason for receiving child care combinations are listed above under Rules and Guidelines.

Solution

Verify the “Reason for Receiving Child Development Services.”
Verify the “Program Codes” for all children listed.
Verify the answer to "Child Receives Part-Time Care."

"Reason for Receiving Child Development Services" must be "J" when all children listed are only in the CHAN program. [801A File Transfer], [801A Web Input]
Problem

All of the children in a family are receiving services only from the CHAN program; therefore the “Reason for Receiving Child Development Services” can only be “J – Handicapped Program.”

Solution

Verify that you have selected the correct "Program Codes" and “Reason for Receiving Child Development Services.”

The "Reason for Receiving Child Development Services" can not be "Q" unless all children in the family received part-time care and are only in the CSPP program. [801A File Transfer], [801A Web Input]
Problem

Not all the children in the family have been identified as receiving part-time care and only receive services in the CSPP program. Reason "Q" is not a valid choice for this family.

Solution

Verify that you have selected the correct "Program Codes" for all the children listed.
Verify the “Reason for Receiving Child Development Services" selected.
Verify you have selected the correct answer to "Child Receives Part-Time Care" for each child listed.

When all children in the family receive part-time care and are only in the CSPP program, the "Reason for Receiving Child Development Services" can only be “A – Child Protective Services”, “H – Seeking Permanent Housing”, or "Q – Part-Time California State Preschool". [801A File Transfer], [801A Web Input]
Problem

All the children in a family have been identified as receiving part-time care and are only receiving services from the CSPP program but the reason for receiving child development services you selected is not valid for these services.

Solution

Verify that you have selected the correct "Program Codes" for all the children listed.
Verify the “Reason for Receiving Child Development Services" you have selected is the correct answer.
Verify you have selected the correct answer to "Child Receives Part-Time Care."

If all the information for the children is correct, you may only use one of the three reasons for receiving child development services indicated in the error message.

FAQs About the Reason for Receiving Child Development Services

Question 1

What reason do we check for receiving child development services in the situation where grandparents or an aunt is the caretaker for a child? None of the reasons shown seem appropriate.

Answer

Each situation is different. Treat the grandparents or aunt as "Parent/Caretaker," and carefully consider why your agency determined that the head-of-household needed services.

Question 2

What reason do we use for receiving child care in the case of a foster child?

Answer

Use the most appropriate reason for the situation. For example, if the foster parent is working, use the "employment" reason.

Question 3

Our agency has a CHAN contract. What reason do we select?

Answer
  • When a family has children in only the CHAN program, select "J - Handicapped Program" as the Reason for Receiving Child Development Services.
  • When a family has children in only CHAN and CSPP, select reason "J - Handicapped Program."
  • When a family has a child or children only in CHAN and CSPP, and the child receiving services in CSPP is more than part-time (answer to "Child Receives Part-Time Care" is "Yes"), select the appropriate A-H reason.
Question 4

Our agency only has a CSPP contract. What reason do we select?

Answer

This depends on whether all the children in the family are receiving part-time services or not.

If all of the children receiving care in the family are only part-time (Child Receives Part-Time Care question answered "Yes" for all children), then you would select the reason below:

  • "Q - Part-Time California State Preschool Program" is only applicable when the family's eligibility determination was based on income, not on a CPS referral and not because the family is homeless.

If none or not all of the children receiving care have been indicated as part-time (at least one child listed has Child Receives Part-Time Care answered "No"), then you would select from one of the A-H reasons indicated under "Rules and Guidelines" above.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
Last Reviewed: Tuesday, October 27, 2015

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