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Child Care Reporting--Service Reason


Reason for Receiving Child Development Services

Description

The Reason for Receiving Child Development Services information describes the primary reason that services are needed by the family. This is the primary reason used to determine "need" for services.

Where to Find It

On the CD-9600 form, determine the primary reason from the boxes checked in Section II, B, Reason for Needing Service. [Note: Section II.B. is not applicable to the Part-Day California State Preschool Program or Handicapped program. See Rules and Guidelines below.]

or

On the CDE Notice of Action (CD-7617 form), determine the primary reason from the boxes checked in Section 6, “Basis for Family Need for Services.”
Note: Check to see if the family has a subsequent Notice of Action on file (not the initial notice) that applies to the report month/year (i.e., completed on or before the report month as indicated by the Effective Date of Action). If such a Notice of Action is on file and the reason has changed, enter the updated information.

Rules and Guidelines

This information is required.

[CDD-801A only] These are the possible choices:

A - Child Protective Services

B - Parent/caretaker incapacitated

D - Employment

E - Vocational training

F - Both employment and education/training

G - Seeking employment

H - Seeking permanent housing

J - Handicapped Program

Q - Part-Day California State Preschool Program (this reason must be selected when all children in the family receive only part-day CSPP services and the family's eligibility is based on income, not CPS or Homelessness)

Note: if more than one reason applies to a family, use the following to determine which choice to select:

[CDD-801B only] There are only five possible choices:

A - Child Protective Services

D - Employment

E - Education or training

F - Both employment and education/training

G - Seeking employment

Error Messages and Solutions

Invalid "Reason for Receiving Child Development Services." [801A File Transfer]
Problem

The "Reason for Receiving Child Development Services" provided is not a valid choice.

Solution

Confirm that you have entered a valid Reason for Receiving Child Development Services.

The "Reason for Receiving Child Development Services" is required. [801A File Transfer], [801A Web Input], [801B]
Problem

No "Reason for Receiving Child Development Services" has been provided.

Solution

Enter the "Reason for Receiving Child Development Services" information.

The "Reason for Receiving Child Development Services" can not be "J" unless all children in the family are only in the CHAN program or only CHAN and part-day CSPP programs. [801A File Transfer], [801A Web Input]
Problem

Not all of the children in the family are receiving services from CHAN and you have selected reason "J" as the “Reason for Receiving Child Development Services.” Reason "J" can only be selected for families with all children in only the CHAN program or with children in both CHAN and the part-day CSPP program. The allowable program code and reason for receiving child care combinations are listed above under Rules and Guidelines.

Solution

Verify the “Reason for Receiving Child Development Services.”
Verify the “Program Codes” for all children listed.
Verify the answer to "Child Receives Part-Time Care."

"Reason for Receiving Child Development Services" must be "J" when all children listed are only in the CHAN program. [801A File Transfer], [801A Web Input]
Problem

All of the children in a family are receiving services only from the CHAN program; therefore the “Reason for Receiving Child Development Services” can only be “J – Handicapped Program.”

Solution

Verify that you have selected the correct "Program Codes" and “Reason for Receiving Child Development Services.”

The "Reason for Receiving Child Development Services" can not be "Q" unless all children in the family received part-time care and are only in the CSPP program. [801A File Transfer], [801A Web Input]
Problem

Not all the children in the family have been identified as receiving part-time care and only receive services in the CSPP program. Reason "Q" is not a valid choice for this family.

Solution

Verify that you have selected the correct "Program Codes" for all the children listed.
Verify the “Reason for Receiving Child Development Services" selected.
Verify you have selected the correct answer to "Child Receives Part-Time Care" for each child listed.

When all children in the family receive part-time care and are only in the CSPP program, the "Reason for Receiving Child Development Services" can only be “A – Child Protective Services”, “H – Seeking Permanent Housing”, or "Q – Part-Time California State Preschool". [801A File Transfer], [801A Web Input]
Problem

All the children in a family have been identified as receiving part-time care and are only receiving services from the CSPP program but the reason for receiving child development services you selected is not valid for these services.

Solution

Verify that you have selected the correct "Program Codes" for all the children listed.
Verify the “Reason for Receiving Child Development Services" you have selected is the correct answer.
Verify you have selected the correct answer to "Child Receives Part-Time Care."

If all the information for the children is correct, you may only use one of the three reasons for receiving child development services indicated in the error message.

FAQs About the Reason for Receiving Child Development Services

Question 1

What reason do we check for receiving child development services in the situation where grandparents or an aunt is the caretaker for a child? None of the reasons shown seem appropriate.

Answer

Each situation is different. Treat the grandparents or aunt as "Parent/Caretaker," and carefully consider why your agency determined that the head-of-household needed services.

Question 2

What reason do we use for receiving child care in the case of a foster child?

Answer

Use the most appropriate reason for the situation. For example, if the foster parent is working, use the "employment" reason.

Question 3

Our agency has a CHAN contract. What reason do we select?

Answer
Question 4

Our agency only has a CSPP contract. What reason do we select?

Answer

This depends on whether all the children in the family are receiving part-time services or not.

If all of the children receiving care in the family are only part-time (Child Receives Part-Time Care question answered "Yes" for all children), then you would select from one of the reason below as applicable:

If none or not all of the children receiving care have been indicated as part-time (at least one child listed has Child Receives Part-Time Care answered "No"), then you would select from one of the remaining reasons indicated under "Rules and Guidelines" above.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
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