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Child Care Reporting--Head of Household Zip Code


Head of Household Zip Code

Description

The Head of Household Zip Code is the zip code where the head of household of the family receiving child care assistance resides.

Where to Find It

Rules and Guidelines

Error Messages and Solutions

The zip code is required. [801A File Transfer], [801A Web Input], [801B]
Problem

The zip code field is blank. This field must have information.

Solution

Enter the zip code of the head-of-household's residence.

A valid Head of Household Zip Code must have 9 numbers. [801A File Transfer], [801A Web Input], [801B] (effective with the September 2013 report month)
Problem

You have entered an incomplete zip code or letters instead of numbers.

Solution

Confirm that you have entered all nine digits of the zip code.

A valid Head of Household Zip Code must have 5 or 9 numbers. [801A File Transfer], [801A Web Input], [801B] (through the August 2013 report month)
Problem

You have entered an incomplete zip code or letters instead of numbers.

Solution

Confirm that you have entered either five or nine digits for the zip code.

The Zip Code does not exist in the FIPS Code provided. [801A File Transfer], [801A Web Input]
Problem

You have entered a Zip Code that does not exist in the county indicated by the FIPS Code.

Solution

Confirm that you have entered the FIPS code for the head-of-household's residence correctly.
Confirm that you have entered the first five digits of the zip code for the head-of-household's residence correctly.

Use the "Zip/FIPS Lookup" function available on the Main Menu of the CDMIS Web site to verify the information based on the first five digits of the zip code.

FAQs About the Zip Code

Question 1

The United States Postal Service (USPS) does not provide mail delivery to some of our families residences and there is no nine-digit zip code associated with their residence. Some families have a Post Office Box and some pick up their mail General Delivery at their local Post Office. What Zip Code should I report for these families?

Answer

For instances where the USPS does not provide mail delivery to the head-of-household's residence, use the nine-digit zip code associated with their P.O. Box or the Post Office 5-digit zip code plus "9999" if they pick up their mail General Delivery.

Question 2

What zip code do I use--the family's residence or the zip code of the child care provider?

Answer

You must enter the valid zip code for the family's residence.

Question 3

I am trying to enter a zip code provided by a family, but the system is giving me the error "The zip code does not exist in the FIPS Code provided" and I cannot save the information. What do I do?

Answer

Our system uses the zip codes provided by the United States Postal Service. They are updated once each month. The zip code provided to you by the family may be incorrect or you are typing it incorrectly. To verify a zip code, go to the United States Postal Service External link opens in new window or tab. Web site to obtain the nine-digit zip code. You may also have entered the FIPS Code incorrectly. (See data definition for "Head-of-Household Federal Information Processing Standards (FIPS) Code.")

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
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