Skip to main content
California Department of Education Logo

State Administrative Errors 2011 - Legislative Report

Executive Summary for the Report to the Legislature on State Administrative Errors in Alternative Payment and CalWORKs Child Care Programs for Fiscal Year 2010-11.
California Department of Education
Annual Report to the Governor, the Legislature,
the Joint Legislative Budget Committee:
Administrative Errors in Alternative Payment, CalWORKs,
and General Child Care Programs for Fiscal Year 2010–11
Executive Summary

This report is submitted in compliance with Provision 6(b) of Item 6110-001-0890 of the Budget Act of 2010. Provision 6(b) requires the California Department of Education(CDE) to select a statistically valid sample of family data files from contractors offering full-day child care and development programs and analyze these sample files to estimate rates of administrative errors in four different categories (eligibility, need, family fee, and reimbursement). Provision 6(b) requires the CDE to report estimated error rates annually to the Legislature and the Governor. In implementing Provision 6(b), the CDE also used federal regulations implementing the Improper Payments Information Act (IPIA) as guidance.

The CDE created the Alternative Payment Monitoring Unit (APMU) in 2006 and the Center-Based Monitoring Unit (CMU) in 2009 to conduct the reviews required by Provision 6(b). Because the APMU has previously reviewed each of California’s Alternative Payment contractors at least once, the APMU only conducted follow-up reviews in 2010–11. Contractors were selected for APMU reviews based on their prior error rate. In 2010–11, the recently created CMU conducted initial reviews of center-based contractors. Contractors were selected for initial reviews based on their size and compliance history.

The contractors reviewed by the APMU during 2010–11 had an average estimated error rate of 10.1 percent, compared to the average error rate previously estimated for these same contractors of 57.8 percent. This decrease is consistent with reductions in error rates estimated during fiscal year 2009–10 and with the significant reduction in the statewide error rate estimated by the 2010 federal review.

The contractors receiving initial reviews by the CMU averaged an estimated error rate of 32.3 percent. The CDE believes that over time the CMU reviews will produce a reduction in center-based error rates similar to the reduction in Alternative Payment error rates achieved by the APMU. We anticipate substantial reductions in error rates when these same contractors receive technical assistance and follow-up reviews.

In conducting both state and federal reviews, the CDE notes that the finding of an administrative error does not indicate that a family was factually ineligible or received services they were not entitled to. Frequently, errors indicate only that insufficient evidence was present in the file to support the decisions made by the contractor.

Administrative Errors in Alternative Payment, CalWORKs and General Child Care Programs for Fiscal Year 2010–11

If you need a copy of this report, please contact Desiree Soto, Administrator, Northern Field Services, by phone at 916-324-6164 or by e-mail at

Questions:   Early Education and Support Division | 916-322-6233
Last Reviewed: Friday, December 19, 2014

Share this Page

Recently Posted in Child Development

  • CCFRF 2014-15 Annual Report (DOC) (added 20-Nov-2015)
    This is a detailed report from the Child Care Facilities Revolving Loan program that is submitted to various Governmental Agencies per Ed Code Section 8278.3.
  • October 12, 2015 Meeting Notes (added 13-Nov-2015)
    Notes from the October 12, 2015 AB 104 joint meeting involving the Alternative Payment Program and Direct Service Program Provider Stakeholder Groups.
  • AAV of Letter from the Governor (added 03-Nov-2015)
    Alternative Accessible Version (AAV) of the Governor's Letter to the State Advisory Council on Early Learning and Care on October 15, 2015.
  • October 2015 Meeting Materials (added 03-Nov-2015)
    This page contains supplemental materials that were presented at the October 2015 State Advisory Council Meeting.
  • Child Care Annual Aggregate Report SFY 2014-15 (added 03-Nov-2015)
    This web page congtains aggregate child counts for state fiscal year 2014-2015.

  • DRDPtech Exemption Request Form (DOC) (added 22-Oct-2015)
    Form for contractors to request an exemption from requirement to submit data via DRDPtech.
  • Management Bulletin 15-13 (added 21-Oct-2015)
    Fiscal Year 2015-16, Request for Applications, California Renovation and Repair Loan Funds.
  • October 2015 SAC Meeting Agenda (added 16-Oct-2015)
    Agenda for the October 2015 meeting of the California State Advisory Council on Early Learning and Care (SAC).
  • Management Bulletin 15-12 (added 06-Oct-2015)
    Management Bulletin 15-12 announces the FY 2016-17 Continued Funding Application.
  • Management Bulletin 15-10 (added 30-Sep-2015)
    Management Bulletin 15-10 announces the FY 2015-16 California State Preschool Expansion RFA.