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Preferred Placement Legislative Report 2007

Report to the Legislature on Preferred Placement for Eleven- and Twelve-Year-Old Children.

Executive Summary

This report compiles the data collected pursuant to Chapter 78, Statutes of 2005 (Senate Bill 68) which amended Education Code (EC) Section 8263.4 by specifying that the preferred placement for eleven- and twelve-year-old children would be in an After School Education and Safety Program or a 21st Century Community Learning Center Program, hereinafter referred to as before or after school programs. EC Section 8263.4(d) requires that child development contractors collect information when an eleven- or twelve-year-old child remains in subsidized child care because a before or after school program is not available. EC Section 8263.4(g) requires that the California Department of Education (CDE) report this information to the Legislature annually. 

The CDE identified child development contractors that served eleven- and twelve-year-old children in Early Education and Support Division (EESD) funded subsidized child care and development programs. Management bulletins containing instructions to contractors for reporting necessary information, including reporting the amount of savings resulting from implementing the changes, were provided to all contractors.

For Fiscal Year 2005-06, the EESD collected information from 213 contractors identified as serving eleven- and twelve- year-old children in child care and development programs. Contractors reported serving a total of 23,789 eleven- and twelve-year-old children, of which 778 children transferred to a before or after school program for part or all of their child care needs with an estimated annual program savings of $477,000.

Legislative Report

Preferred Placement for Eleven- and Twelve-year-old Children

March 2007

The California Department of Education (CDE) respectfully submits this report to the Legislature on the implementation of the Senate Bill (SB) 68 (Chapter 78, Statutes of 2005, Education Code (EC), Section 8263.4).

Background

In July 2005, SB 68 made programmatic changes to child care and development services programs administered by the Early Education and Support Division (EESD) serving eleven- and twelve-year-old children. The chaptered legislation specified that the preferred placement for eleven- and twelve-year-old children would be in an After School Education and Safety Program provided pursuant to Article 22.5 (commencing with EC Section 8482) or a 21st Century Community Learning Center Program provided pursuant to Article 22.6 (commencing with EC Section 8484.7), hereinafter referred to as before or after school programs.

EC Section 8263.4 was amended to ensure that:

a)  The preferred placement for eleven- and twelve-year-old children shall be in a before or after school program.

b)  Eleven- or twelve-year-old children shall only be eligible for subsidized child care services for that portion of child care not available in a before or after school program.

c)  Eleven- or twelve-year-old children can continue in subsidized child care service when a before or after school program is not available.

d)  Parents must certify in writing the reason(s) why a before or after school program would not meet the child care needs of the family.

Further, contractors are required to report annually to the CDE the amount of savings resulting from this implementation.

California Department of Education Activities

In March 2006, the EESD issued Management Bulletin (MB) 06-03 to EESD contractors to inform them of the program changes related to providing subsidized child development services to eleven- and twelve-year-old children. Contractors were required to inform families with eleven- and twelve-year-old children that the child could continue using subsidized child care services only for the portion of the day that care is not available in a before or after school program. Children could continue receiving child care services for all or part of their needs if the family certified in writing, on a form provided by the CDE, that a before or after school program was not available. Families were asked to provide the reason why a before or after school program was not available.

Families were also advised that their eleven- or twelve-year-old children could transfer back to a subsidized child care and development program if they found that the before or after school program did not meet their needs.

The EESD developed form CD 9608 (Rev. March 2006), Notification and Certification for Eleven- or Twelve-Year-Old Children, as specified in the legislation. The CD 9608 forms were completed by parents with eleven- and twelve-year-old children and filed in the family’s basic data file maintained by child care and development contractors.

Data Collection

In June 2006, the EESD issued MB 06-10 transmitting the CD 9608B (New June 2006), Annual Summary of Eleven- and Twelve-Year-Old Children in EESD Child Care Programs. This MB was issued in accordance with Education Code section 8263(4)(g) that required the EESD to report annually to the Legislature the amount of funds not expended for eleven- and twelve-year-old children because they transferred from a EESD funded child development program to a before or after school program.

The MB contained a copy of the CD 9608B form and a Web site address for an Excel version of the form. Contractors were also provided with an email address to submit their annual data. Contractors were to report the total number of eleven- and twelve-year-old children served in their subsidized child care and development programs, the reasons that children remained in the programs, and the total estimated savings resulting from children that transferred to a before or after school program.

While the implementing legislation requires CDE to report “estimated savings,” there were no saving generated from eleven- and twelve-year-old children moving to before and after school programs. Agencies were instructed to use all their contract funds to serve eligible children in their programs. To calculate the “estimated savings,” agencies were instructed to determine, for each child that moved to a before and after school program, the monthly amount not paid to a provider or not earned through child days of enrollment and then multiply the monthly amount by the number of months remaining in the fiscal year.

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Findings

The EESD received reports from 213 agencies that reported serving a total of 23,789 eleven- and twelve-year old children. A total of 778 of these children transferred to before or after school programs for part or all of their child care needs for a reported estimated program savings of $477,000.

Table 1 below identifies the number of eleven- and twelve-year-old children served in EESD subsidized child development programs, the number of children who transferred to a before or after school program for all or part of their child care needs, and the estimated annual program savings.

Table 1
Children Served in EESD Child Development Programs Number
Number of agencies that reported serving 11 and 12 year old children 213
Number of children served by all reporting agencies 23,789
Number of children who remained in subsidized child care for all of their child care needs 23,011
Number of children who transferred for part of their child care needs 596
Number of children who transferred for all of their child care needs 182
Estimated annual program savings $477,000

In addition to the total estimated savings, child development contractors reported the reasons that children remained in a EESD subsidized child care and child development program.

Table 2 identifies the reasons that eleven- or twelve-year-old children remained in EESD programs.

Table 2
Reasons for Remaining in a EESD
Child Care and Development Program
Number of Children Remaining for Part of the Day Because: Number of Children Remaining for All of the Day Because:
A. The program does not provide services when needed during the year, such as during the summer or school breaks. 1,057 3884
B. The program does not provide services when needed during the day, such as in the early morning, evening, or weekend hours. 282 3584
C. The program is too geographically distant from the child’s school of attendance. 108 1,200
D. The program is too geographically distant from the family’s residence. 233 936
E. Use of the program would create substantial transportation obstacles for
the family.
650 2,770
F. A “before or after school program” is not located at my child’s school. 617 3,563
G. The “before or after school program” is
full and does not have an opening for the child.
47 630
H. There is not a “before or after school program” in the county. 52 333
I. Any other reason identified by the family. 86 2,174
J. Total 3,151 19,044

Note: The numbers may not add due to many agencies not collecting reasons for remaining in EESD programs.

The most cited reasons for children remaining in subsidized child care and development programs were that no services were available when needed, either during the day, or during school breaks, or that no before or after school programs were available at their schools.

The EESD believes that the first year implementation of SB 68 presented a challenge for many contractors as a new reporting process. A large number of contractors contacted EESD technical staff for clarification and guidance for completing the Annual Summary.  Given the first year implementation, this data should be viewed as very preliminary and until more trend data is available, the data should not be used for policy decision-making purposes.

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Questions:   Early Education and Support Division | 916-322-6233
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