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Title III LEP and Immigrant Subgrant Programs

Timeline for the allocation and release of Title III funding.
April

The California Department of Education (CDE) calculates the estimated per pupil amount and notifies local education agencies (LEAs) of their subgrant award eligibility. LEAs’ previous data from the California Longitudinal Pupil Achievement Data System (CALPADS) will be used for this exercise. The CDE earmarks preliminary Title III LEP and Immigrant funding for eligible LEAs. Preliminary Title III funding earmarks are posted on the CDE NCLB Title III, Immigrant and LEP Programs Web page.

April 10-31

The Cash Management Data Collection (CMDC) system is opened for Title III LEAs to report cash balances to CDE in preparation for CDE to release an apportionment.

May

The Consolidated Application and Reporting System (CARS) and the Consortia Online Application (COA) open May 15 through June 30 for application for funding for all Title III eligible LEAs.

A complete Title III application consists of:

  1. Application for funding in CARS for all eligible LEAs
  2. Consortia online application for consortia eligible LEAs
  3. Submission of substantially approvable LEA plan

Please Note: LEP Consortia eligible LEAs must first apply on CARS before proceeding to apply on the Consortia Online Application.

Release of the 4th apportionment (subject to reporting cash balances and meeting the CMDC threshold).

June

CDE receives LEA Title III LEP and Immigrant applications for funding via the CARS and the COA. Title III funding application (CARS and COA) closes June 30.

July

CDE receives LEA plan updates submitted as part of the application for Title III funds.

July 10-31

The CMDC system is open for LEAs to report cash balances in preparation for CDE to release an apportionment.

August

Release of 1st apportionment is subject to the LEA meeting the following application for funding requirements:

  • Applied for funding on CARS;
  • Submitted an LEA plan update that is substantially approvable;
  • Reported cash balances during the reporting window; and
  • Met the CMDC payment threshold.

For detailed information on the CMDC reporting requirements please visit the CDE's Federal Cash Management Web page.

October

Pupil Estimates for New and Significantly Expanding Charter (PENSEC) school data becomes available with estimated count of ELs. CDE uses the data to calculate eligibility of funding and notify LEAs. Eligible charter schools must apply for Title III funds by fiscal year deadline of March 30.

October 10-31

The CMDC system is opened for Title III LEAs to report cash balances to CDE in preparation for CDE to release an apportionment.

November

Release of 2nd apportionment (subject to having an updated Plan submitted to CDE and meeting the CMDC threshold).

January 10-31

The CMDC system is opened for Title III LEAs to report cash balances to CDE in preparation for CDE to release an apportionment.

February

Release of 3rd apportionment (subject to having an updated Plan submitted to CDE and meeting the CMDC threshold).

March

CALPADs actual count of eligible students in new and expanding charter schools is available for inclusion in final calculation of Title III allocations.

March 30 is the deadline to accept new applicants for the current Title III funding year.

After the March 30 deadline, the CDE deletes LEAs that declined funding, did not apply, or did not meet all application for funding requirements. The CDE will revise the allocation amounts and will recalculate the subgrants accordingly. The CDE notifies LEAs of the updated entitlements on the CDE NCLB Title III, Immigrant and LEP Programs Web page.

Reporting and apportionment releases continue throughout the 27 months grant period. For additional information regarding the Federal Cash Management reporting and schedules, please visit the CDE Federal Cash Management Web page.

Questions:   Patty Stevens | PStevens@cde.ca.gov | 916-323-5838
Last Reviewed: Monday, March 28, 2016
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