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Title III LEP and Immigrant Subgrant Programs

Timeline for the allocation and release of Title III funding.
April

CDE calculates the estimated per pupil amount and notifies local education agencies (LEAs) of their subgrant award eligibility. LEAs’ previous data from  The California Longitudinal Pupil Achievement Data System (CALPADS) will be used for this exercise.

June

CDE receives LEA Title III LEP and Immigrant application and proposed budget for funding via the Consolidated Application and Reporting System (CARS) and the Online Consortium Applications.

July

CDE allocates preliminary Title III LEP and Immigrant funding to eligible LEAs. Preliminary LEP funding amounts are posted on the CDE Request for Applications Title III  LEP Student Subgrant Program Web Page [http://www.cde.ca.gov/fg/fo/r28/lep13rfa.asp] and the preliminary Immigrant funding amounts are posted on the CDE Request for Applications Title III Immigrant Subgrant Program Web page [http://www.cde.ca.gov/fg/fo/r28/imm13rfa.asp].

July 10-31

The Cash Management Data Collection (CMDC) system is opened for Title III LEAs to report cash balances to CDE in preparation for CDE to release an apportionment.

August

Release of 1st apportionment (subject to having an updated Plan submitted to CDE and meeting the CMDC threshold).

October

Pupil Estimates for New and Significantly Expanding Charter (PENSEC) school data becomes available with estimated count of EL. Notice of eligibility sent out. Eligible PENSEC schools must apply for Title III funds by fiscal year deadline of March 14th.

October 10-31

The CMDC system is opened for Title III LEAs to report cash balances to CDE in preparation for CDE to release an apportionment.

November

Release of 2nd apportionment (subject to having an updated Plan submitted to CDE and meeting the CMDC threshold).

January 10-31

The CMDC system is opened for Title III LEAs to report cash balances to CDE in preparation for CDE to release an apportionment.

February

Release of 3rd apportionment (subject to having an updated Plan submitted to CDE and meeting the CMDC threshold).

March

CALPADs actual count of eligible students in new and expanding charter schools is available for inclusion in final calculation of Title III allocations.

March 15-31

CDE will review and delete from the funding list of applicants the LEAs that declined to apply. No new applicants will be funded beyond this date for current fiscal year. The CDE will revise the allocation amount and will recalculate the subgrants accordingly. CDE will notify LEAs of the updated entitlement on the CDE Web page.  

April 10-31

The CMDC system is opened for Title III LEAs to report cash balances to CDE in preparation for CDE to release an apportionment.

May

Release of the 4th apportionment (subject to having an updated Plan submitted to CDE and meeting the CMDC threshold).

Below is the summary Title III Reporting and Apportionment Schedules. Reporting and apportionment releases continue throughout the 27 months grant period for the LEAs who continue to have outstanding balances:

Reporting Period Reporting Dates Apportionment Releases
1
July 10 - July 31 August - 1st Apportionment
2
October 10 - October 31 November - 2nd Apportionment
3
January 10 - January 31 February - 3rd Apportionment
4
April 9 - April 30 May - 4th Apportionment
Questions:   Patty Stevens | PStevens@cde.ca.gov | 916-323-5838
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