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Immigrant Student Program Subgrant Changes

California Department of Education
Official Letter
California Department of Education
Official Letter
March 27, 2017

Dear Select County and District Superintendents and Charter School Administrators:

ELEMENTARY AND SECONDARY EDUCATION ACT, TITLE III, PART A, IMMIGRANT STUDENT PROGRAM SUBGRANT CHANGES

Under Title III, Part A, Section 3114(d)(1) of the Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA), the California Department of Education (CDE) is required to set aside funds to provide subgrant awards to local educational agencies (LEAs) that meet eligibility requirements for participation in the Title III, Part A, Immigrant Student Program Subgrant. The funding is made available to eligible LEAs to provide supplementary programs and services to eligible immigrant students. The purpose of the subgrants is to pay for activities that provide enhanced instructional opportunities for immigrant children and youth.

To meet the intent of the law, the CDE is changing the funding requirements to only consider funding LEAs that have 21 or more eligible immigrant students, and that have experienced a significant increase of two percent in eligible immigrant student enrollment in the current year compared with the average of the two preceding fiscal years. The guidance from the U.S. Department of Education requires the CDE to only provide subgrants of sufficient size and scope to meet the purpose of the program (ESEA Section 3114[d][2]).

ELIGIBILITY

The term "eligible immigrant student" is defined in ESEA Section 3201(5) as an individual student who (a) is aged three through twenty-one; (b) was not born in any state (each of the 50 states, the District of Columbia, or the Commonwealth of Puerto Rico); and (c) has not been attending any one or more schools in the United States for more than three full school years.

LEAs must have experienced a significant increase in eligible immigrant student enrollment in the current year compared with the average of the two preceding fiscal years to be eligible to apply. If the percentage of growth is two percent or greater, and there are 21 or more eligible immigrant students, the LEA is eligible to participate in the Title III, Part A, Immigrant Student Program Subgrant. LEAs with 20 or fewer immigrant students will not be considered to have met the requirement of sufficient size for the subgrant (ESEA Section 3114[d][2]).

Eligibility will be established on a yearly basis. The three years hold harmless provision which, in the past, gave LEAs three years continuous eligibility after initial identification, is no longer applicable.

Eligibility determinations will be calculated using the most current data collected and certified on the California Longitudinal Pupil Achievement Data System. The eligibility list will be available in spring 2017. The CDE will notify the LEAs when the eligibility list is posted on the CDE Web site.

CONSOLIDATED APPLICATION AND REPORTING SYSTEM

All eligible LEAs must annually apply for Title III, Part A, Immigrant Student Program Subgrant funds on the Consolidated Application and Reporting System (CARS) “Application for Funding” page. Additionally, for 2017−18 LEAs must provide a program budget showing how they project to use subgrant funds. Information regarding the CARS application process is available on the CDE CARS Web page at http://www.cde.ca.gov/fg/aa/co/cars.asp.

IMMIGRANT STUDENT PROGRAM SUBGRANT PLAN

For the 2017−18 funding year, LEAs who participate in the Title III, Part A, Immigrant Student Program Subgrant must maintain a plan describing how the LEA will use the funds to serve identified immigrant students. The CDE is conducting a pilot of a plan template. If you are interested in participating in the pilot, please contact the Language Policy and Leadership Office (LPLO) by phone at 916-319-0845.

If you have any questions regarding the Title III, Part A, Immigrant Student Program Subgrant, please contact Geoffrey Ndirangu, Education Programs Consultant, LPLO, by phone at 916-323-5831 or by e-mail at gndirang@cde.ca.gov.

If you have any Title III fiscal program questions, please contact Patty Stevens, Associate Governmental Program Analyst, LPLO, by phone at 916-323-5838 or by e-mail at pstevens@cde.ca.gov.

Sincerely,

/s/

Thomas Adams, Ph.D., Deputy Superintendent
Instruction, Learning, and Standards Support Branch

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Last Reviewed: Tuesday, March 28, 2017

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