Skip to main content
California Department of Education Logo

Title III Preliminary Entitlement Letter

California Department of Education
Official Letter
California Department of Education
Official Letter
September 8, 2017

Dear Select County and District Superintendents and Charter School Administrators:

TITLE III, PART A, ENGLISH LEARNER AND IMMIGRANT PROGRAM
SUBGRANTS PRELIMINARY ENTITLEMENTS, FISCAL YEAR 2017–18

The purpose of this communication is to notify you that the California Department of Education (CDE) has posted the preliminary 2017–18 entitlements information for Title III, Part A, English Learner (EL) and Immigrant Program Subgrants. The information can now be accessed from the CDE Title III, English Learner and Immigrant Programs Web page at http://www.cde.ca.gov/fg/aa/ca/titleiii.asp. Preliminary entitlements are fluid and may be revised after March 30, 2018, based on updated information from the U.S. Department of Education, California Longitudinal Pupil Achievement Data System, Consolidated Application and Reporting System (CARS), Pupil Estimates for New or Significantly Expanding Charters, late applicants, and available unallocated and carryover amounts. The preliminary per pupil rate for Title III EL is $93.37. The preliminary per pupil rate for Title III Immigrant is $80.77.

Important Next Steps
  1. Expenditure Reporting via the Consolidated Application and Reporting System

Direct funded local educational agencies (LEAs) and EL consortium lead LEAs (not consortium members) that received Title III funds must submit expenditure reports. An LEA should only report for the fiscal year(s) in which it was funded directly or as the lead of a consortium. The report must reflect the total or year-to-date expenditures and is collected at specific intervals during the grant period. Expenditure reporting is collected via CARS. For additional information, please visit the CDE Consolidated Application Reporting System Web page at http://www.cde.ca.gov/fg/aa/co/cars.asp.

Each fiscal year’s subgrant has a 27-month life. The subgrant period for 2017–18 entitlement starts on July 1, 2017, and ends on September 30, 2019. Funds not encumbered (legally obligated) by September 30, 2019, must be returned to the CDE.

After the 27-month subgrant period has ended, subgrantees have another three months to liquidate (make payment for) any encumbrances. Therefore, any 2017–18 funds that are encumbered as of September 30, 2019, must be liquidated by December 30, 2019.

  1. Federal Cash Management Data Collection Program

Title III, Part A, EL and Immigrant Program Subgrant recipients will utilize the Federal Cash Management Data Collection (CMDC) system to demonstrate the cash balance threshold is met. School districts, county offices of education, and direct funded charter schools awarded a subgrant under these programs must submit the CMDC report for a particular quarter in order to receive an apportionment for that quarter. CDE will apportion funds to LEAs whose cash balance is below the required threshold.

Federal Cash Management Data Collection Schedule
Reporting Period Reporting State Date Reporting Deadline
1 July 10 July 31
2 October 10 October 31
3 January 10 January 31
4 April 10 April 30

Note: Cash balance to be reported regardless of the fiscal year from which the funds originated.

Should an LEA fail to submit the CMDC report for a reporting period, the CDE will not apportion funds to the LEA for that period. The CDE will release funding in the subsequent period if the LEA submits cash balance data that warrants the release.

For additional information, please refer to the CDE Federal Cash Management Web page located at http://www.cde.ca.gov/fg/aa/cm/index.asp.

  1. Annual Survey for Title III EL and Immigrant Program Subgrantees

As a condition of receiving funding, each Title III subgrantee accepts the assurances, including the requirement to make reports as necessary to enable the state agency to perform its duties. The CDE uses the annual online survey to collect data that is required to report to the U.S. Department of Education. The annual survey is available from August through September of each fiscal year.

If you have questions regarding the annual survey, please contact Pamela Lucas, Associate Governmental Program Analyst, Language Policy and Leadership Office (LPLO), by phone at 916-323-5839 or by e-mail at plucas@cde.ca.gov.

If you have program questions regarding Title III, Part A, EL and Immigrant Program Subgrants, please contact Geoffrey Ndirangu, Education Programs Consultant, LPLO, by phone at 916-323-5831 or by e-mail at gndirang@cde.ca.gov.

If you have fiscal questions regarding Title III, Part A, EL and Immigrant Program subgrants, please contact Patty Stevens, Associate Governmental Program Analyst, LPLO, by phone at 916-323-5838 or by e-mail at pstevens@cde.ca.gov.

If you have questions regarding the allocation of Title III, Part A, EL and Immigrant Subgrants, please contact Leslie Sharp, Educational Fiscal Services Consultant, School Fiscal Services Division, by phone at 916-323-4977 or by e-mail at lsharp@cde.ca.gov.

Sincerely,

/s/

Thomas Adams, Ph.D., Deputy Superintendent
Teaching and Learning Support Branch

TA:gn

Last Reviewed: Wednesday, September 13, 2017

Recently Posted in English Learners

  • Superintendent Letter to the Latino Caucus (added 19-Sep-2017)
    Letter from Superintendent Tom Torlakson to Senator Hueso and Assembly Member Gonzalez Fletcher regarding the EL Roadmap.
  • Reallocation Process (added 14-Sep-2017)
    Letter to local educational agencies regarding the reallocation process for Title III, Part A.
  • July 24, 2017 Agenda (added 14-Sep-2017)
    Agenda for the Title III Local Control and Accountability Plan Addendum Template Training.
  • Title III County Office of Education Leads (added 14-Sep-2017)
    Title III Regional County Office of Education (COE) Leads information including calendars, agendas, training presentations, and technical assistance resources.
  • July 25, 2017 Agenda (added 14-Sep-2017)
    Title III Local Control and Accountability Plan Frequently Asked Questions Development.