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Title III Preliminary Entitlement Letter

California Department of Education
Official Letter
California Department of Education
Official Letter
July 20, 2016

Dear Select County and District Superintendents and Charter School Administrators:

ELEMENTARY AND SECONDARY EDUCATION ACT, TITLE III,
PRELIMINARY ENTITLEMENTS, FISCAL YEAR 2016–17

The purpose of this communication is to inform you that Title III English Learner (EL) and Immigrant Student Education Subgrant preliminary entitlement information under the Elementary and Secondary Education Act of 1965, as amended by the No Child Left Behind Act of 2001, may now be accessed from the California Department of Education (CDE) Categorical Programs Web page at http://www.cde.ca.gov/fg/aa/ca/. Preliminary entitlements are fluid and may be revised after March 30, 2017, based on updated information from the U.S. Department of Education, California Longitudinal Pupil Achievement Data System, Consolidated Application and Reporting System (CARS), Pupil Estimates for New or Significantly Expanding Charters, late applicants, and available unallocated and carryover amounts. The preliminary per pupil rate for Title III EL is $93.36, and Immigrant is $80.77.

Important Next Steps
  1. Expenditure Reporting via the Consolidated Application and Reporting System

Direct funded local educational agencies (LEAs) and EL consortium lead LEAs (not consortium members) that received Title III funds must submit expenditure reports. An LEA should only report for the fiscal year(s) in which it was funded directly or as the lead of a consortium. The report must reflect the total or year-to-date expenditures and is collected at specific intervals during the grant period. Expenditure reporting is collected via CARS. For additional information, please visit the CDE Consolidated Application Reporting System Web page at http://www.cde.ca.gov/fg/aa/co/cars.asp.

Each fiscal year’s subgrant has a 27-month life. For example, the grant period for 2016–17 entitlement starts on July 1, 2016, and ends on September 30, 2018. Funds not encumbered (legally obligated) by September 30, 2018, must be returned to the CDE.

After the 27-month grant period has ended, subgrantees have another three months to liquidate (make payment for) any encumbrances. Therefore, any 2016–17 funds that are encumbered as of September 30, 2018, must be liquidated by December 30, 2018.

  1. Federal Cash Management Data Collection Program

Title III EL and Immigrant Student Education subgrant programs will utilize the Federal Cash Management Data Collection (CMDC) system to determine the cash balances threshold. School districts, county offices of education, and direct funded charter schools awarded a grant under these programs must submit the CMDC report for a particular quarter in order to receive an apportionment for that quarter. CDE will apportion funds to LEAs whose cash balance is below a certain threshold.

Federal Cash Management Data Collection Schedule
Reporting Period Reporting State Date Reporting Deadline
1 July 10 July 31
2 October 10 October 31
3 January 10 January 31
4 April 10 April 30

Note: Cash balance to be reported regardless of the fiscal year from which the funds originated.

Should an LEA fail to submit the CMDC report for a reporting period, the CDE will not apportion funds to the LEA for that period. The CDE will release funding in the subsequent period if the LEA submits cash balance data that warrants the release.

For additional information, please refer to the CDE Federal Cash Management Web page located at http://www.cde.ca.gov/fg/aa/cm/index.asp.

If you have program questions regarding Title III EL and Immigrant Student Education subgrant programs, please contact Geoffrey Ndirangu, Education Programs Consultant, Language Policy and Leadership Office (LPLO), by phone at 916-323-5831 or by e-mail at gndirang@cde.ca.gov.

If you have fiscal questions regarding Title III EL and Immigrant Student Education subgrant programs, please contact Patty Stevens, Associate Governmental Program Analyst, LPLO, by phone at 916-323-5838 or by e-mail at pstevens@cde.ca.gov.

If you have allocation questions regarding Title III EL and Immigrant Student Education subgrant programs, please contact Leslie Sharp, Educational Fiscal Services Consultant, School Fiscal Services Division, by phone at 916-323-4977 or by e-mail at lsharp@cde.ca.gov.

Sincerely,

/s/

Thomas Adams, Ph.D., Deputy Superintendent
Instruction and Learning Support Branch

TA:gn

Last Reviewed: Wednesday, July 20, 2016

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