Step 1: Update SARC Coordinator contact information.
If there are changes from the previous year, provide current SARC coordinator contact information on the California Department of Education's (CDE) SARC Coordinator [http://www3.cde.ca.gov/sarcupdate/co.aspx] Web page to ensure timely receipt of important messages sent to all SARC coordinators. Beginning in early November 2011, and then weekly thereafter for new SARC coordinators, the CDE will provide SARC coordinators with a user ID and password via an e-mail message. This user ID and password can be used to download a pre-populated SARC for each public school.
Step 2: Become familiar with the SARC Web pages.
Read and become thoroughly familiar with the content found on the 2010–11 SARC [http://www.cde.ca.gov/ta/ac/sa/index.asp] Web pages. In particular, the following links will provide valuable background information and will answer most of the questions you have as you are completing the SARC:
- 2010–11 SARC Template in Word [http://staging.cde.ca.gov/ta/ac/sa/documents/tempword11.doc] (Revised 10-Oct-2011; DOC; 490KB; 20pp.)
- Frequently Asked Questions [http://www.cde.ca.gov/ta/ac/sa/questions.asp]
- Legislation [http://www.cde.ca.gov/ta/ac/sa/legislation.asp]
- Data Element Definitions (available December 2011)
- Williams Settlement and the SARC [http://www.cde.ca.gov/ta/ac/sa/williamsimpact.asp]
Step 3: Prepare the SARCs.
Using the user ID and password noted in step 1 above, each coordinator can access and download a pre-populated SARC for each public school from the Ed-Data [https://www.ed-data.k12.ca.us/Pages/sarc/sarclanding.aspx] (Outside Source) SARC Web page.
Another option is to manually prepare the SARC for each school using the blank SARC template found on the CDE 2010–11 SARC [http://www.cde.ca.gov/ta/ac/sa/sarc1011.asp] Web page. Separate downloadable statewide data files compiled from data the CDE maintains are available on this page.
Both options require LEAs to populate specific SARC sections with local information. The SARC template lists which sections the LEA populates. While the CDE provides data where data are available, LEAs are responsible for the accuracy of the SARC data made available to the public.
Step 4: Post SARCs to the district or school Web site.
The intention of the SARC program is to make SARCs easily available for parents. After SARCs are locally prepared, LEAs must post the SARCs to the Internet. The CDE strongly recommends that LEAs maintain a single LEA-level Web page that provides links to each school's SARC report on the Internet.
Step 5: Provide the California Department of Education with the Web site link to the SARCs.
Provide the CDE the LEA-level Web site address where links to individual SARCs are located. Submit the links via the SARC Coordinator [http://www3.cde.ca.gov/sarcupdate/co.aspx] Web page. The CDE does not collect electronic or paper copies of individual SARCs.
Step 6: Notify parents about the SARC.
Notify parents about the availability of the SARC. Provide instructions about how the SARC can be obtained both through the Internet and on paper (upon request). Encourage schools to have copies of the SARC available in the school office and at public forums, such as parent information events.