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Demographic Data:2014-15 TITLE3 Accountability Rpt

California Department of Education
Official Letter
California Department of Education
Official Letter
December 5, 2014

Dear County and District Accountability Coordinators:

DEMOGRAPHIC DATA FOR
2014–15 TITLE III ACCOUNTABILITY REPORTS

The purpose of this letter is to notify you of the source of demographic data used for the 2014–15 Title III Accountability Reports and the California English Language Development Test (CELDT) Reports and to provide a timeline for making demographic data corrections. Beginning with the 2013–14 school year, select data from the California Longitudinal Pupil Achievement Data System Operational Data Store (CALPADS ODS) were used to process Title III Accountability Reports. For the 2014–15 school year, additional demographic data will be extracted from the CALPADS ODS and used for   Title III Accountability Reports and CELDT Reports.

The following demographic fields will be extracted from the CALPADS ODS and are not being collected from the demographic pages of the 2014–15 CELDT Answer Book:

  • Student Initial U.S. School Enrollment Date
  • Primary Language Code
  • Primary Disability Code
  • Program Participation: Migrant
  • Non-public, Nonsectarian Schools Code
  • County/District of Residence for Students with Individualized Education Programs

The California Department of Education (CDE) will provide a secure student-level data file containing comparative information to help local educational agencies (LEAs) and schools identify demographic data errors.

CALPADS
Field
Number
CELDT Student
Score File
Field Number
CALPADS Field Name
1.08 24 Statewide Student Identifier
1.17 19 Student Birth Date
1.18 22 Student Gender Code

 

The comparisons will be based on the above demographic data extracted from the CALPADS ODS and the same fields taken from the CELDT Answer Book. The CELDT CALPADS ODS Demographic Data Comparison File will be sent to secure accountability coordinators on February 20, 2015.

Please note the following important dates related to submission of demographic data to the CALPADS ODS:

Date Activity
January 12, 2015
  • CALPADS ODS Data Extraction
February 18, 2015
  • Release of Business Rules used to extract the CALPADS ODS Demographic Data for Title III Accountability Reports and CELDT Reports
February 20, 2015
  • Release of Embargoed pre-view of preliminary 2014–15 Title III Accountability Reports
  • Release of CELDT CALPADS ODS Demographic Data Comparison File and instructions for verifying and correcting data in the CALPADS ODS
March 19, 2015
  • Close of Embargoed pre-view of 2014–15 Title III Accountability Reports


The CDE will extract demographic data from the CALPADS ODS on January 12, 2015 to produce the February 20thembargoed pre-view of the preliminary 2014–15 Title III Accountability Reports. 

For questions about the CELDT, please contact the English Language Proficiency and Alternate Assessments Office by phone at 916-319-0784 or by e-mail at celdt@cde.ca.gov.

Questions regarding correcting data in the CALPADS ODS should be directed to the CALPADS Service Desk by phone at 916-325-9210 or by e-mail at calpads-support@cde.ca.gov.

If you have any questions regarding this letter, please contact Stephanie Woo, Education Research and Evaluation Consultant, Data Visualization and Reporting Office, by phone at 916-323-3071 or by e-mail at amao@cde.ca.gov.

Sincerely,

/s/

Jenny Singh, Interim Director
Analysis, Measurement, and Accountability Reporting Division

JS:sw

cc: CALPADS LEA Administrators
      CELDT Coordinators

Last Reviewed: Monday, May 15, 2017

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