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August 8, 2012, Evidence Letter

Letter Head: Tom Torlakson, State Superintendent of Public Instruction, California Department of Education

August 8, 2012

Dear Select County and District Superintendents:


The purpose of this letter is to provide local educational agencies (LEAs) in Cohorts 1–4 of Program Improvement (PI) Year 3 with guidance for completing the 2011–12 submission of evidence of LEA Plan implementation and monitoring.

The requirements for this reporting cycle are fully described in an earlier letter from the California Department of Education (CDE) dated January 19, 2012. (See Attachment 1.) The cycle began with the mid-year evidence of progress submission in March 2012, and it concludes with the end-of-year evidence of progress submission now scheduled for October 2012.

All evidence of LEA Plan implementation and monitoring will be submitted to the CDE electronically via the California Accountability and Improvement System (CAIS). A trained reviewer will confirm receipt of the evidence in CAIS, and the documentation will be compiled in a summary report for review by the State Board of Education (SBE). For your review, an Information Memorandum that provides a summary analysis of the mid-year evidence of progress can be accessed on the CDE June 2012 Information Memoranda Web page at

Attachment 2 is a list of LEAs in Cohorts 1–4 of PI Year 3. Due to the delay in this year’s data release, Monday, October 15, 2012, is the new due date for these LEAs to submit the end-of-year evidence to the CDE in CAIS.

Attachment 3 provides step-by-step instructions for accessing the PI Year 3 Evidence of Progress monitoring instrument and uploading documentation in CAIS.


You are invited to participate in a Webinar that is designed to support LEAs in completing the 2011–12 reporting cycle. The Webinar is scheduled for Wednesday, August 22, 2012, at 2 p.m., and it will be recorded and available for viewing shortly thereafter.

Please use the link below to access the Webinar:

Webinar address: [Note, the preceding Web address is no longer valid.]

Alternate URL: External link opens in new window or tab. (Select from Today's Listed Meetings)

Event number: 598 029 829

Event password: leap

Call-in toll-free number: 1-877-413-2826 (US)

Conference Code: 421 658 0486

For technical support with audio, call into the conference and then enter *0 on your telephone to be connected to operator assistance. For other technical support issues during the event, call Chris Aban, Associate Governmental Program Analyst, District Innovation and Improvement Office, by phone at 916-319-0254.

In order to access the Webinar, you will need a computer with an internet connection and a telephone (audio is not available through the computer). If you have not used WebEx before, join a test meeting to check your computer's settings prior to the webinar at External link opens in new window or tab. .

If you have any questions regarding this subject, please contact Clement Mok, Education Programs Consultant, District Innovation and Improvement Office, by phone at 916-319-0940 or by e-mail at [Note, the preceding contact information is no longer valid and has been replaced by Alejandro Hernandez, Education Programs Consultant, District Innovation and Improvement Office, by phone at 916-319-0940 or by e-mail at]



Christine Swenson, Director
Improvement and Accountability Division


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