Dear Select County and District Superintendents:
GUIDELINES FOR SUBMITTING EVIDENCE OF LOCAL EDUCATIONAL AGENCY PLAN IMPLEMENTATION AND MONITORING TO THE CALIFORNIA DEPARTMENT OF EDUCATION
At its November 2011 meeting, the State Board of Education (SBE) took action to end the requirement for local educational agencies (LEA) in Cohorts 1, 2, and 3 of Program Improvement (PI) Year 3 Corrective Action to submit quarterly reports to the California Department of Education (CDE) to document progress in implementing their LEA Plan. This action is described in Item 7 on the SBE meeting for November 2011 Web page at http://www.cde.ca.gov/be/ag/ag/yr11/agenda201111.asp.
In an effort to reduce additional reporting requirements while encouraging LEAs in PI Year 3 to monitor the implementation of their LEA Plans, the SBE also approved at its November 2011 meeting the requirement for each LEA in Cohorts 1–5 of PI Year 3 to submit local evidence of LEA Plan implementation to the CDE. This reporting will consist of three parts:
Mid-Year Evidence of Progress
March 7, 2012, is the due date to submit mid-year evidence to the CDE for LEAs in Cohorts 1–4 of PI Year 3. LEAs in Cohort 5 of PI Year 3 will submit evidence of progress to the CDE beginning in 2013. Attachment 1 is a list of LEAs in Cohorts 1–5 of PI Year 3.
Mid-year evidence is a single document in either Word or PDF format to be uploaded in CAIS. Within this document, the LEA should provide (1) a brief narrative of its progress in implementing the LEA Plan strategies, including a description of evidence used to determine progress, and (2) a district-level analysis of local formative assessment data to document progress towards LEA Plan student performance goals in English-language arts (ELA) and mathematics.
End-of-Year Evidence of Progress
September 30, 2012, is the due date for submission of the end-of-year evidence to the CDE for LEAs in Cohorts 1–4 of PI Year 3. End-of-year evidence consists of the following three elements to be uploaded in CAIS:
You are invited to participate in a Webinar presented in partnership with the California Comprehensive Center at WestEd to support LEAs in the submission process. The Webinar is scheduled for February 15, 2012, at 2 p.m. Please use the links below to access the Webinar:
Webinar address: https://wested.webex.com/wested/onstage/g.php?t=a&d=598362873
Event Password: cais
Alternate URL: https://wested.webex.com (select from Today's Listed Meetings)
Event Number: 598 362 873
US/Canada Toll-Free Dial-in: 877-817-7702
Conference ID: 41084482
For Webinar Technical Support: enter *0 after dialing in
Join Test Meeting: www.webex.com/lp/jointest/
In order to access the Webinar, you will need a computer with an Internet connection and a telephone for calling in (audio is not available through the computer). The Test Meeting link is provided so you can check whether your computer has the correct settings to view the live meeting prior to the Webinar.Also, please note the session will be recorded and available for viewing at a later date.
For your review prior to the Webinar, Attachment 2 includes instructions for submitting evidence of progress on CAIS. Access to CAIS for this purpose will be available after the Webinar.
If you have any questions regarding this subject, please contact Clement Mok, Education Programs Consultant, District Innovation and Improvement Office, by phone at 916-319-0940 or by e-mail at firstname.lastname@example.org, or Keith Coppage, Education Programs Consultant, District Innovation and Improvement Office, by phone at 916-319-0651 or by e-mail at email@example.com.
Christine Swenson, Division Director
Improvement and Accountability Division