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July 19, 2013, Evidence Letter

Letter Head: Tom Torlakson, State Superintendent of Public Instruction, California Department of Education

July 19, 2013

Dear Select County and District Superintendents:


The purpose of this letter is to provide local educational agencies (LEAs) in Cohorts 1–5 of Program Improvement (PI) Year 3, Corrective Action 6, with guidance for completing the 2012–13 submission of evidence of progress. Please note that those LEAs identified in November 2012 as PI Year 3, Cohort 6, will not need to submit a report until the conclusion of the 2013–14 reporting cycle in September 2014.

The 2012–13 end-of-year evidence of progress deadline is Monday, September 30, 2013. The end-of-year evidence of progress consists of:

  • A summary description of the LEA’s progress towards implementation of the strategies and actions in the LEA Plan.
  • An analysis of the LEA’s progress towards student achievement goals in the LEA Plan based on local assessment data.
  • Documentation of annual communication with the local governing board regarding the end-of-year evidence of progress.

All evidence of LEA Plan implementation and monitoring will be submitted to the California Department of Education (CDE) electronically via the California Accountability and Improvement System (CAIS). The documentation will be compiled in a summary report for review by the State Board of Education (SBE). Attachment 1 is a list of LEAs in Cohorts 1–5 of PI Year 3. Attachment 2 provides step-by-step instructions for accessing the PI Year 3 Evidence of Progress monitoring instrument and uploading documentation in CAIS.

You are invited to participate in a Webinar that is designed to support LEAs in completing the 2012–13 reporting cycle. The Webinar is scheduled for Wednesday, August 28, 2013, at 10 a.m. It will be recorded for the benefit of LEAs unable to view the live Webinar.

Please use the link below to access the Webinar:

Webinar address: External link opens in new window or tab.

Event number: 669 221 966

Event password: 74413

In order to access the Webinar, you will need a computer with an Internet connection and a telephone (audio is not available through the computer).

If you have any questions regarding this subject, please contact Alejandro Hernandez, Education Programs Consultant, District Innovation and Improvement Office, by phone at 916-319-0940 or by e-mail at



Jeff Breshears, Interim Director
Improvement and Accountability Division


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