Federal and state laws require the California Department of Education (CDE) to monitor implementation of categorical programs operated by local educational agencies (LEAs). LEAs are responsible for creating and maintaining programs which meet requirements.
LEAs are monitored to ensure that they meet fiscal and program requirements of federal categorical programs and mandated areas of state responsibility and funding in Economic Impact Aid—Limited English Proficient and State Compensatory Education (EIA-LEP and EIA-SCE), Physical Education, and Educational Equity.
The Federal Program Monitoring (FPM) Office coordinates reviews through a combination of data and document review and on-site visits. LEAs are assigned to one of four cycles: A, B, C, or D. Each year, CDE analyzes extensive data for all LEAs which receive categorical funds in two of the four cycles. LEAs may be selected for an on-site or online monitoring every two years. The Cycle Schedule by School Year demonstrates the distribution of the cycles for a four year period.
Several factors, including compliance history, academic achievement, program size, and fiscal analysis are considered in identifying LEAs for reviews. Using this established selection criteria, approximately 60 LEAs and sites are selected for on-site or online monitoring. Several LEAs are also randomly selected each year for monitoring.
FPM Regional Team Leaders (RTLs) coordinate teams of select program monitors to conduct on-site or online monitoring of the LEA using the Program Instruments.
2013–14 Cycle D On-site Federal Program Monitoring (FPM)/Local Educational Agency (LEA) Training Survey
Cycle D LEAs are invited to participate in a Web-based survey related to the FPM process and CAIS. LEA feedback is essential to our on-going efforts to serve the LEA before, during, and after the monitoring process. The survey has 14 questions and should take no longer than 20 minutes to complete. The survey will be open from April 14 to May 16, 2014.
FPM Frequently Asked Questions
This page provides answers to frequently asked questions regarding the FPM process.
LEA Monitoring Cycles (XLS; Posted 08-Jan-2014)
This document provides monitoring cycle information for all LEAs including direct funded charters.
LEA Monitoring Cycles by Region (XLS; Posted 05-Feb-2014)
This document provides monitoring cycle information by region for all LEAs including direct funded charters. Regional assignments by county can be found on the Regional Team Leader Assignment Web page.
Cycle Schedule by School Year
This page provides information about the schedule of cycles for a four year period.
Monitoring Selection Criteria
Description of the risk factors including academic achievement, fiscal, and random process for the selection of LEAs for a review.
LEAs Selected for Reviews
This is the list of LEAs by county-district-school code selected for an on-site or online review. Information regarding the scheduling of the review and program information is available under the Review Schedules sub-header.
2014-15 School Year
2013-14 School Year
LEA General Information Form
Each LEA selected for a review in 2014-15 must complete the LEA General Information Form. This form allows CDE staff to consider special factors associated with the LEA when scheduling the FPM review.
The Review Schedules include detailed information regarding FPM reviews. These schedules are organized by region and list the LEA name, Regional Team Leader, review dates, sites selected for review, and the programs participating in each review. These schedules are updated at the end of each month. For the most current information, visit the California Accountability and Improvement System (CAIS) .
2014-15 School Year
2014-15 Schedule for Cycle A On-site Reviews (Coming Soon)
2014-15 Schedule for Cycle C Online Reviews (Coming Soon)
2013-14 School Year
Resolution of Findings
Within 45 calendar days after the date of the Notification of Findings (NOF), the LEA must resolve each finding by uploading resolution documents to the California Accountability and Improvement System (CAIS) and selecting the certification box. The LEA may use the resolution process in CAIS to request a Resolution Agreement to extend the resolution period beyond the due date on the NOF. CDE Program Reviewers approve or deny Resolution Agreement requests.
The Resolution Agreement period should allow for reasonable time to resolve findings but cannot exceed 225 calendar days from the last day of the review.
Unresolved FPM Findings
Unresolved FPM Findings | XLS (Updated 04-Apr-2014)
This document lists by region and local educational agency the unresolved, non-compliant program instrument items (over 225 calendar days) beginning with the 2010–11 school year. The California Accountability and Improvement System (CAIS) contains the current status of these non-compliant items.
Unresolved FPM Findings Not Available in CAIS | XLS (Updated 04-Apr-2014)
This document lists by region and local educational agency the unresolved, non-compliant program instrument items (over 225 calendar days) prior to the 2010–11 school year.
For information related to the non-compliant items, please contact the assigned Regional Team Leader or appropriate participating program.
Following the release of the FPM Review Schedule information in May 2014, FPM staff will contact the LEA to discuss preparation for the review.
2013-14 Local Educational Agency Training
Information related to training in July 2013 for staff of LEAs selected for a Cycle B or D FPM review.
The FPM Instrument for each categorical program contains federal and state legal requirements organized into statutory core items and supporting items arranged under seven general CDE dimensions. FPM team members use Program Instruments to determine whether an LEA is meeting requirements of each item.
Program Instruments are developed and reviewed by the CDE on an annual basis and may change from year to year to respond to changes in federal or state law, regulations, or court cases.
Current Year Program Instruments
2014-15 Program Instruments (Coming Soon)
2013-14 Program Instruments
This page provides links to the 2013-14 Program Instruments for the fourteen programs participating in FPM reviews.
Prior Year Program Instruments
Prior year program instruments are available by request to the FPM Office at email@example.com.
The California Accountability and Improvement System (CAIS) is a Web-based system which allows the monitoring of local educational agencies (LEAs) to ensure that they meet fiscal and program requirements of federal categorical programs and State funding they receive.
CAIS was designed to enhance and streamline the Federal Program Monitoring (FPM) process by providing tools for storage and retrieval of LEA documents as well as electronic communication specific to compliance monitoring. Through an exclusive use and exchange of information between the CDE and LEAs, CAIS provides an opportunity for effective monitoring and targeted technical assistance.
Access to CAIS is limited to appropriate use managed by the CAIS support team. LEAs may request access, training, and assistance in using CAIS by e-mailing the FPM Office at firstname.lastname@example.org.
For additional information regarding the California Department of Education’s use of CAIS, please visit the CAIS Web page.
2014-15 Notification of LEAs Selected for Cycle A On-site Monitoring (Posted 06-Mar-2014)
March 6, 2014: Letter to Select County and District Superintendents regarding the Cycle A LEA selection for on-site review in 2014-15 school year of certain state and federal categorical programs operating within the LEA.
2014-15 Notification of LEAs Selected for Cycle C Online Monitoring (Posted 06-Mar-2014)
March 6, 2014: Letter to Select County and District Superintendents regarding the Cycle C LEA selection for online review in 2014-15 school year of certain state and federal categorical programs operating within the LEA.
2013-14 Notification of LEAs Selected for Cycle D On-site Monitoring (Posted 16-Dec-2013)
February 15, 2013: Letter to Select County and District Superintendents regarding the Cycle D LEA selection for on-site review in 2013-14 school year of certain state and federal categorical programs operating within the LEA.
2013-14 Notification of LEAs Selected for Cycle B Online Monitoring (Posted 16-Dec-2013)
February 15, 2013: Letter to Select County and District Superintendents regarding the Cycle B LEA selection for online review in 2013-14 school year of certain state and federal categorical programs operating within the LEA.
Report to the Governor, Legislature, and Legislature Analyst's Office: Identification and Status of State Monitoring of County Court Schools and State Division of Juvenile Justice Schools (PDF; Posted 16-Dec-2013)
December 2012: Supplemental Report of the 2008 Budget Act Item 6110-001-0001
Report to the Governor, Legislature, and Legislative Analyst's Office: Identification and Status of State Monitoring of County Court Schools and State Division of Juvenile Justice Schools (PDF; Posted 05-Nov-2013)
August 2011: Supplemental Report of the 2008 Budget Act Item 6110-001-0001
The Additional Federal and State Monitoring page provides information related to the monitoring of LEAs and non-LEAs for programs outside the scope of the FPM process.
Regional Team Leader Assignments
Contact information for Regional Team Leaders and regional assignments.
2013-14 FPM Participating Programs
Contact information for CDE programs participating in 2013-14 monitoring reviews.
CAIS County Leads
Contact, meeting, and training information for CAIS County Leads. The primary role of the CAIS County Lead is to provide support to LEAs in using CAIS during the FPM process.