Dear Select County and District Superintendents and Charter School Administrators:

2011–12 NOTIFICATION OF LOCAL EDUCATIONAL AGENCIES SELECTED FOR CYCLE B ON-SITE FEDERAL PROGRAM MONITORING REVIEW

Your local educational agency (LEA) is part of the Cycle B cohort within the cycles for Federal Program Monitoring (FPM), formally known as Categorical Program Monitoring (CPM). The California Department of Education (CDE) uses a risk-based approach which considers compliance history, academic achievement, program size, and fiscal analysis to identify LEAs for reviews.

Based on these factors, your LEA has been selected for a FPM review of certain categorical programs operating within your LEA. The tentative schedule for Cycle B on-site reviews is October 2011 through February 2012. The program requirements that will be monitored will be available in July 2011 on the CDE Compliance Monitoring Web page at http://www.cde.ca.gov/ta/cr/.

Each LEA selected for a review must complete the attached LEA General Information Form and e-mail it to FPM Office by June 30, 2011. The form allows the CDE to consider special factors associated with the LEA when scheduling the FPM review.

In July, additional information will be sent for this review including the schedule of reviews, common school site selection, updated program instruments, and training opportunities. Following the release of the review schedule, CDE staff will be in contact with your designated staff to coordinate the FPM review and discuss the preparation for the review, including uploading documents and evidence of compliance into the California Accountability and Improvement System (CAIS). Training and technical assistance on the use of CAIS will be provided in fall 2011.

For additional information and resources, please visit the CDE Compliance Monitoring Web page at http://www.cde.ca.gov/ta/cr/. If you have any questions regarding this process, please contact the FPM Office by phone at 916-319-0935 or by e-mail at fpmoffice@cde.ca.gov.

Sincerely,

Keric Ashley, Director
Data Management Division

KA:cc
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