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2013-14 Cycle D On-site Notification Letter

Letter Head: Tom Torlakson, State Superintendent of Public Instruction, California Department of Education

February 15, 2013

Dear Select County and District Superintendents and Charter School Administrators:


Your local educational agency (LEA) is part of the Cycle D cohort within the cycles for Federal Program Monitoring (FPM). The California Department of Education (CDE) uses a risk-based approach which includes compliance history, academic achievement, program size, and fiscal analysis to identify LEAs for review.

Based on these factors, CDE has selected your LEA for an on-site FPM review of certain federal and state categorical programs operating within your LEA.

We request that you designate an LEA Review Coordinator to serve as the primary point of contact for the LEA and CDE during the monitoring review. The LEA Review Coordinator must have program administration experience and be available during the FPM review. Please complete by March 1, 2013, the LEA General Information Web-based form, which allows the CDE to consider specific factors associated with the LEA when scheduling the FPM review. The Web-based form is available on the CDE Compliance Monitoring Web page at

In May, CDE will post additional information including the review schedule, selected school sites, program instruments, and training opportunities on the CDE Compliance Monitoring Web page. Following the release of the review schedule, FPM staff will contact the LEA Review Coordinator to discuss the preparation for the review, including uploading documents and evidence of compliance into the California Accountability and Improvement System (CAIS). Training and technical assistance on the use of CAIS will occur in summer 2013.

For additional FPM related information and resources, please visit the CDE Compliance Monitoring Web page at If you have any questions regarding the FPM process, please contact the FPM Office by phone at 916-319-0935 or by e-mail at


Cindy Kazanis, Director
Educational Data Management Division