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Nomination Instructions

Instructions for nominating Classified School Employees of the Year.

Nomination Instructions

County Submission

Each County Office of Education (COE) may submit a maximum of six (6) Classified School Employees of the Year (CSEY) nominations, limited to one candidate in each nominee category. Nominees must be a classified employee of a California public school (preschool through grade twelve) including charter schools, district offices, and COEs.

The COE submission package should contain the County Cover Sheet and the candidate nomination packages. Each candidate nomination package should contain one Nominee Information form and up to three Nominee Recommendation forms.

Downloadable Nomination Forms

For your convenience, the County Cover Sheet, the Nominee Information, and the  Nomination Recommendation forms are each available as a “fill-in form” on the California Department of Education (CDE) CSEY Web page. The fill-in forms must be downloaded and saved to a directory or desktop before data entry begins. The forms are locked so that the content, type, size, and spacing may not be altered. The forms contain text and numeric fields that appear as small gray boxes for data entry. Please review the CDE How to Use the Nomination Fill-In Form Web page for more specific information.

Nomination Components

County Cover Sheet

The one-page County Cover Sheet is designated for current contact information about the COE’s CSEY coordinator, the names of the county nominees in each of the six categories, and the superintendent’s signature of certification.

Nominee Information Form

The one-page Nominee Information form requires the nominee’s classified staff category, and the nominee’s, and supervisor’s contact information. The nominee’s signature certifies that the content of the nomination is complete and accurate.

Nominee Recommendation Form

The essence of the nomination is a set of three Nominee Recommendation forms that should document the qualities and performance of the candidate. Nominee recommendations can be from the superintendent, a county or district administrator, school principal, supervisor, colleague, student, parent, employee organization officer, or civic leader. At least one nominee recommendation should be from a superintendent, a county or district administrator; or a supervisor.

The content of the Nominee Recommendation form should focus on the nominee’s work performance; school community involvement; and leadership and commitment. Below are some examples for each category that could be included in the nominee recommendation. However, the examples provided are intended only as guidance for the writer. Each nominee recommendation is limited to three pages.

Nominee Recommendation Examples

Child Nutrition Category

Work Performance

  • Plan, store, cook, and/or serve food for a large kitchen operation
  • Use and maintain kitchen equipment and implement safety elements
  • Maintain accurate records and prepare required reports
  • Coordinate the daily set-up and day-end activities of the kitchen, cafeteria, and/or warehouse

School Community Involvement

  • Communicate nutrition information and guidelines to staff, students, and/or parents
  • Establish and maintain effective working relationships with a diverse group of staff, students, and/or parents
  • Motivate staff and/or students to develop and maintain healthy eating habits
  • Confer with administration and vendors regarding daily and weekly foods and supplies

Leadership and Commitment

  • Participate fully in the activities of the kitchen, cafeteria, and/or warehouse
  • Maintain a neat, safe, and sanitary site
  • Plan and organize a large kitchen operation
  • Plan and prioritize work schedules and meet deadlines

Maintenance, Operations, and Facilities Category

Work Performance

  • Determine and use a variety of methods, materials, tools, and equipment needed to complete the assignment
  • Perform maintenance and repair on buildings, equipment, vehicles, grounds, and/or computer networks
  • Estimate the scope of the work and secure the necessary materials and personnel to complete the job
  • Understand and implement safe working methods and procedures

School Community Involvement

  • Communicate effectively in both oral and written forms
  • Establish and maintain effective work relationships with others in the performance of required duties
  • Confer with staff regarding the job requirements

Leadership and Commitment

  • Engage fully in work assignments
  • Perform other duties beyond what is required
  • Respond to emergency situations in a timely manner
  • Maintain accurate work orders and reports

Office and Technical Category

Work Performance

  • Employ a variety of principles, methods, techniques, and strategies of clerical and office organization
  • Review, process, and verify various forms, reports, records, and other data
  • Perform duties related to the maintenance and support of computers or networks
  • Perform a variety of clerical and/or technical operations, procedures, and functions including data and word processing, recording of data, and compiling information for reports and summaries

School Community Involvement

  • Respond to requests for information for a specialized or confidential nature requiring the use of discretion and judgment in explaining regulations and procedures
  • Provide information and assistance to site personnel or the public in a variety of matters requiring a detailed knowledge of rules, procedures, policies, and activities
  • Manage office routines and serve as a receptionist to staff and the general public
  • Work cooperatively with staff in assisting and resolving office and technical problems

Leadership and Commitment

  • Analyze situations and take appropriate action in a variety of matters without immediate or direct supervision
  • Establish and maintain cooperative work relationships with racially and ethnically diverse staff, students, and community members
  • Apply policies, regulations, and operational procedures
  • Meet schedules and timelines

Para-Educator and Instructional Assistance

Work Performance

Under the Direction of the Teacher:

  • Assist in learning activity reinforcement and follow up with groups and/or individual students
  • Prepare and use appropriate instructional materials and techniques to meet student needs
  • Maintain student records and files

School Community Involvement

  • Establish and maintain cooperative working relationships with students and adults
  • Maintain the confidentiality of student, teacher, and site records and information
  • Assist with preparation and presentation of learning materials
  • Use appropriate language, spelling, and grammar in speaking and writing

Leadership and Commitment

  • Understand and demonstrate a receptive attitude toward students with a variety of needs and backgrounds
  • Know and implement basic concepts of student growth and development
  • Attend trainings as appropriate
  • Provide guidance, assistance, and encouragement to students in a variety of learning situations

Support Services and Security

Work Performance

  • Know and utilize a variety of procedures, techniques, and strategies to develop and maintain student support
  • Enlist and encourage parent and community involvement in the students' education and social development
  • Perform follow-up activities in resolving student attendance, discipline issues, welfare, and other student related concerns
  • Assist parents, guardians, and other community members in becoming aware of services available to them

School Community Involvement

  • Serve as a communication link between the site and members of the community
  • Communicate policies, regulations, and program goals and objectives to site, staff, parents, and the community
  • Establish and maintain effective and cooperative parental and community relationships
  • Relate effectively to diverse staff, students, and community

Leadership and Commitment

  • Provide access to and encourage students to participate in a variety of supportive services to optimize their academic achievement and social success
  • Plan and implement activities to reduce tobacco, drug, and alcohol abuse; attendance problems; and/or school discipline incidents
  • Use effective procedures and strategies in dealing with sensitive site and community concerns, issues, and problems


Work Performance

  • Know and utilize safe driving and/or maintenance practices and techniques
  • Recognize malfunctions in equipment and vehicles
  • Inspect and maintain vehicles to ensure safe and clean operating conditions

School Community Involvement

  • Understand and carry out oral and written instructions
  • Resolve bus and/or mechanical issues in a timely manner
  • Establish and maintain effective working relationships with those contacted in the scope of work

Leadership and Commitment

  • Attend scheduled safety meetings and programs
  • Maintain records related to inspections, maintenance, and other assigned duties
  • Adhere to policies and procedures concerning transportation problems and issues
  • Know and implement related California vehicle codes and the Highway Patrol Handbook

Formatting and Assembling the Candidate Nomination Packages


Each candidate nomination must include:

  • The completed Nominee Information form
  • Three (3) completed Nominee Recommendation forms (limited to three pages each)

Candidate nominations must not include more than three Nominee Recommendation forms, or any other materials, such as portfolios, photos, or press clippings.

Paper, Spacing, and Fonts

All parts of the candidate nomination must adhere to the following formatting standards:

  • Typewritten
  • 12 point Arial font
  • Margins of at least ¾ inch on right, left, top, and bottom
  • Printed on standard weight, 8½” by 11” white paper

Printed Copies

Each candidate nomination package (Nominee Information form and three Nominee Recommendation forms) should contain:

  • One original, printed single-sided
  • Additional five (5) copies, printed back-to-back

The original and copies must be durably stapled in the upper left-hand corner, not paper clipped or rubber banded. They must not have decorative covers or bindings.

Submitting the County Nomination Package

(County offices only)


The county nomination package should be assembled in the following sequence:

  1. The County Cover Sheet
  2. The candidate nomination package (one Nominee Information form and three Nominee Recommendation forms) for:
    1. Child Nutrition candidate
    2. Maintenance, Operations, and Facilities candidate
    3. Office and Technical candidate
    4. Para-Educator and Instructional Assistance candidate
    5. Support Services and Security candidate
    6. Transportation candidate

Nomination Deadline

The COE must submit the complete county nomination package to the CDE postmarked no later than Monday, March 23, 2015.

Sending the Nomination Package

The COE must submit the printed county nomination package by land carrier postmarked no later than Monday, March 23, 2015. We recommend that you send the application package by registered mail, FedEx, UPS, or another method that allows the package to be tracked. The mailing address is:

Awards Team
California Department of Education
1430 N Street, Suite 5602
Sacramento, CA 95814

Questions:   Awards Team| | 916-319-0842
Last Reviewed: Thursday, January 8, 2015

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