Skip to content
Printer-friendly version

Nomination Instructions

Instructions for nominating a Classified Employee of the Year.

Nomination Instructions

County Submission

Each County Office of Education (COE) may submit a maximum of six (6) Classified School Employees of the Year (CSEY) nominations, limited to one candidate in each nominee category. Nominees must be a classified employee of a California public school (preschool through grade twelve) including charter schools, district offices, and COEs.

The COE submission package should contain the County Cover Sheet and the candidate nomination packages. Each candidate nomination package should contain one Nominee Information form and up to three Nominee Recommendation forms.

Downloadable Nomination Forms

For your convenience, the County Cover Sheet, the Nominee Information, and the  Nomination Recommendation forms are each available as a “fill-in form” on the California Department of Education (CDE) CSEY Web page. The fill-in forms must be downloaded and saved to a directory or desktop before data entry begins. The forms are locked so that the content, type, size, and spacing may not be altered. The forms contain text and numeric fields that appear as small gray boxes for data entry. Please review the CDE How to Use the Nomination Fill-In Form Web page for more specific information.


Nomination Components

County Cover Sheet

The one-page County Cover Sheet is designated for current contact information about the COE’s CSEY coordinator, the names of the county nominees in each of the six categories, and the superintendent’s signature of certification.

Nominee Information Form

The one-page Nominee Information form requires the nominee’s classified staff category, and the nominee’s, and supervisor’s contact information. The nominee’s signature certifies that the content of the nomination is complete and accurate.

Nominee Recommendation Form

The essence of the nomination is a set of three Nominee Recommendation forms that should document the qualities and performance of the candidate. Nominee recommendations can be from the superintendent, a county or district administrator, school principal, supervisor, colleague, student, parent, employee organization officer, or civic leader. At least one nominee recommendation should be from a superintendent, a county or district administrator; or a supervisor.

The content of the Nominee Recommendation form should focus on the nominee’s work performance; school community involvement; and leadership and commitment. Below are some examples for each category that could be included in the nominee recommendation. However, the examples provided are intended only as guidance for the writer. Each nominee recommendation is limited to three pages.


Nominee Recommendation Examples

Child Nutrition Category

Work Performance

School Community Involvement

Leadership and Commitment

Maintenance, Operations, and Facilities Category

Work Performance

School Community Involvement

Leadership and Commitment

Office and Technical Category

Work Performance

School Community Involvement

Leadership and Commitment

Para-Educator and Instructional Assistance

Work Performance

Under the Direction of the Teacher:

School Community Involvement

Leadership and Commitment

Support Services and Security

Work Performance

School Community Involvement

Leadership and Commitment

Transportation

Work Performance

School Community Involvement

Leadership and Commitment


Formatting and Assembling the Candidate Nomination Packages

Components

Each candidate nomination must include:

Candidate nominations must not include more than three Nominee Recommendation forms, or any other materials, such as portfolios, photos, or press clippings.

Paper, Spacing, and Fonts

All parts of the candidate nomination must adhere to the following formatting standards:

Printed Copies

Each candidate nomination package (Nominee Information form and three Nominee Recommendation forms) should contain:

The original and copies must be durably stapled in the upper left-hand corner, not paper clipped or rubber banded. They must not have decorative covers or bindings.


Submitting the County Nomination Package

(County offices only)

Sequencing

The county nomination package should be assembled in the following sequence:

  1. The County Cover Sheet
  2. The candidate nomination package (one Nominee Information form and three Nominee Recommendation forms) for:
    1. Child Nutrition candidate
    2. Maintenance, Operations, and Facilities candidate
    3. Office and Technical candidate
    4. Para-Educator and Instructional Assistance candidate
    5. Support Services and Security candidate
    6. Transportation candidate

Nomination Deadline

The COE must submit the complete county nomination package to the CDE postmarked no later than Monday, March 23, 2015.

Sending the Nomination Package

The COE must submit the printed county nomination package by land carrier postmarked no later than Monday, March 23, 2015. We recommend that you send the application package by registered mail, FedEx, UPS, or another method that allows the package to be tracked. The mailing address is:

Awards Team
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814

Questions:   Awards Team| awards@cde.ca.gov | 916-319-0842
Download Free Readers