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Pre-ID File Layout (Comparison) FY 2013-14

The Pre-Identification File Layout (Comparison) for STAR, CAHSEE, and CELDT.

Fiscal Year 2013-14 Pre-Identification File Layout (Comparison) for Standardized Testing and Reporting (STAR), California High School Exit Exam (CAHSEE), and California English Language Development Test (CELDT) assessments.

This file layout (comparison) displays the data field names, field locations, and field lengths that are common to the STAR, CAHSEE, and CELDT assessments for 2013-14. CDE continues to move toward a truly common file layout, while responding to ever changing data collection requirements. LEA submissions for each of the Pre-ID assessments should follow the specific Pre-ID file layout and preparation instructions provided by each assessment. The changes to this file layout (comparison) for 2013-14 are displayed at the end of the file.

X = Applicability of field to STAR, CAHSEE, and /or CELDT
* = Change to Pre-ID Field

Pre-ID 13-14 Data Fields

CALPADS File Spec Field Name / Code Set Name

Assessment Data Submission Clarification

Beg Col.

End Col.

Size Field

STAR Prog.

CAHSEE

CELDT

Test Program ID N/A N/A 1 1 1 X X X
District Name N/A N/A 2 21 20 X X X
County / District Code

CFS Field Name: 1.04 Reporting LEA
Code Set Name: N/A

N/A 22 28 7 X X X
Student will also be assessed with the STS N/A N/A 29 29 1 X N/A N/A
Filler N/A N/A 30 30 1 N/A N/A N/A
School Name N/A N/A 31 50 20 X X X
School Code CFS Field Name: 1.05 School of Attendance
Code Set Name: N/A
N/A 51 57 7 X X X
Test Purpose N/A N/A 58 58 1 N/A N/A X
Filler N/A N/A 59 60 2 N/A N/A N/A
Delivery Name N/A N/A 61 80 20 X X X
Delivery Code N/A N/A 81 90 10 X X X
Grade in which student is enrolled CFS Field Name: 1.25 Grade Level Code
Code Set Name: Grade Level

Must be a valid code from Code Set.
Refer to Individual Assessment Instructions.

91 92 2 X X X
Student's Last Name

CFS Field Name: 1.12 Student Legal Last name
Code Set Name: N/A

N/A 93 103 11 X X X
Student's First Name CFS Field Name: 1.10 Student Legal First Name
Code Set Name: N/A
N/A 104 112 9 X X X
Student's Middle Initial CFS Field Name: 1.11 Student Legal Middle Name
Code Set Name: N/A
N/A 113 113 1 X X X
Student ID Number (Locally Assigned) CFS Field Name: 1.09 Local Student ID
Code Set Name: N/A
N/A 114 123 10 X X X
Date of Birth (Month) CFS Field Name: 1.17 Student Birth Date
Code Set Name: N/A
Two digit month. 124 125 2 X X X
Date of Birth (Day) CFS Field Name: 1.17 Student Birth Date
Code Set Name: N/A

Two digit day.

126 127 2 X X X
Date of Birth (Year) CFS Field Name: 1.17 Student Birth Date
Code Set Name: N/A
Four digit year. 128 131 4 X X X
Gender CFS Field Name: 1.18 Student Gender
Code Set Name: Gender
Must be a valid code from Code Set. 132 132 1 X X X
Statewide Student Identifier (SSID) CFS Field Name: 1.08 SSID
Code Set Name: N/A
N/A 133 142 10 X X X
Hispanic or Latino? CFS Field Name: 2.24 Student Hispanic Ethnicity Indicator
Code Set Name: N/A
N/A 143 143 1 X X X
Filler N/A N/A 144 145 2 N/A N/A N/A
Race - Black or African American CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 600 146 146 1 X X X
Race - American Indian or Alaskan Native CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 100 147 147 1 X X X
Race - Chinese CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 201 148 148 1 X X X
Race - Japanese CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 202 149 149 1 X X X
Race - Korean CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 203 150 150 1 X X X
Race - Vietnamese CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 204 151 151 1 X X X
Race - Asian Indian CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 205 152 152 1 X X X
Race - Laotian CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 206 153 153 1 X X X
Race - Cambodian CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 207 154 154 1 X X X
Race - Other Asian CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 299 155 155 1 X X X
Race - Hmong CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 208 156 156 1 X X X
Race - Filipino CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 400 157 157 1 X X X
Race - Native Hawaiian CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 301 158 158 1 X X X
Race - Guamanian CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 302 159 159 1 X X X
Race - Samoan CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 303 160 160 1 X X X
Race - Tahitian CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 304 161 161 1 X X X
Race - Other Pacific Islander CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 399 162 162 1 X X X
Race - White CFS Field Name: 2.26 - 2.30 Student Race Code
Code Set Name: Race Category
Code Set: Race Category = 700 163 163 1 X X X
Filler N/A N/A 164 164 1 N/A N/A N/A
Student's Primary Language CFS Field Name: 1.22 Primary Language Code
Code Set Name: Language
Must be a valid code from Code Set 165 166 2 X X X
Parent Education Level CFS Field Name: 2.50 Parent Guardian Highest Education Level Code
Code Set Name: Highest Education Level
Must be a valid code from Code Set. Must equal the highest education level of the student's most highly educated parent or guardian. 167 168 2 X X N/A
Filler N/A N/A 169 169 1 N/A N/A N/A
Country of Origin CFS Field Name: 1.21 Student Birth Country Code
Code Set Name: Country International Standards Organization
Must be a valid code from Code Set. Populate this Field if Field #29 (Student will also be assessed with the STS) is populated. 170 171 2 X N/A N/A
Student’s English Proficiency CFS Field Name: 2.41 English Language Acquisition Status Code
Code Set Name: English Language Acquisition Status State
Must be a valid code from Code Set.
Refer to Individual Assessment Instructions.
172 175 4 X X N/A
Post-Grade 12 Student N/A N/A 176 176 1 N/A X N/A
Migrant Education CFS Field Name: 3.13 Education Program Code
Code Set Name: Education Program
Must be a valid code from Code Set.
Education Program = 135 (Title 1 Part C Migrant)
177 177 1 X X X
Filler N/A N/A 178 178 1 N/A N/A N/A
Gifted and Talented CFS Field Name: 3.13 Education Program Code
Code Set Name: Education Program
Must be a valid code from Code Set.
Education Program = 127 (Gifted & Talented Education (GATE))
179 179 1 X X X
*English Learner Services CFS Field Name: 9.20 Education Service Code
Code Set Name: Education Service English Learners
Education Service English Learners: 1, 2, 3, 4
(1 = Primary Language Instruction and ELD Instruction and/or SDAIE Instruction);
(2 = ELD Instruction Only);
(3 = SDAIE Only);
(4 = ELD Instruction and SDAIE Instruction But Not Primary Language Instruction).
(5 = None.)
180 180 1 X N/A X
Filler N/A N/A 181 184 4 N/A N/A N/A
*N.S.L.P. (Identified as Eligible) CFS Field Name: 3.13 Education Program Code
Code Set Name: Education Program
Must be a valid code from Code Set.
Education Program = 181 (Free) or 182 (Reduced Price) Meal Program.
185 185 1 X X N/A
Other-CDE Use Only (#1)-Reserved for possible use N/A N/A 186 186 1 X X X
Other-CDE Use Only (#2)-Reserved for possible use N/A N/A 187 187 1 X X X
Filler N/A N/A 188 188 1 N/A N/A N/A
Special Education-Primary Disability CFS Field Name: 3.21 Primary Disability Code
Code Set Name: Disability Category
Must be a valid code from Code Set. 189 191 3 X X X
English Learner Date First Enrolled (USA) CFS Field Name: 2.45 Student Initial U.S. School Enrollment Date
Code Set Name: N/A
Date of First Enrollment in Public/Private/Home Schooled: K-12 in United States, Wash DC, and/or Puerto Rico. 192 199 8 X X X
R-FEP Date Reclassified CFS Field Name: 2.42 English Language Acquisition Status Start Date
Code Set Name: English Language Acquisition Status Start State

Must be a valid code from Code Set. English Language Acquisition Status Start State = RFEP (Reclassified Fluent English Proficient)

First day that R-FEP became effective.

200 207 8 X X N/A
R-FEP Student Scored Proficient or Advanced 3 yrs ELA CST and/or CMA CFS Field Name: 2.43 Student Proficient or Advanced for ELA Code
Code Set Name: English Language Arts Proficiency Test

Must be a valid code from Code Set.
English Language Arts Proficiency Test = Y, N, U
(Y=Yes) (N=No) (U=Unknown)
(Whether student scored proficient or advanced on the English Language Arts CST and/or CMA for 3 years cumulative after reclassified/redesignated Fluent English Proficient.)

208 208 1 X X N/A
English Learner in school in the U.S. less than 12 months (cumulative) N/A EL in school in U.S. less than 12 months cumulative at time of testing. 209 209 1 X N/A N/A
Filler N/A N/A 210 210 1 N/A N/A N/A
Student with significant disability will be assessed with CAPA N/A N/A 211 211 1 X X N/A
*Filler N/A N/A 212 212 1 N/A N/A N/A
*Filler N/A N/A 213 213 1 N/A N/A N/A
Multiple Choice Test Administration Period N/A N/A 214 215 2 X N/A N/A
Writing Test Date N/A N/A 216 217 2 X N/A N/A
Student will be assessed with CMA – ELA N/A N/A 218 218 1 X N/A N/A
Student will be assessed with CMA – Math N/A N/A 219 219 1 X N/A N/A
Student will be assessed with CMA – Science N/A N/A 220 220 1 X N/A N/A
Filler N/A N/A 221 221 1 N/A N/A N/A
Filler N/A N/A 222 228 7 N/A N/A N/A
Satisfied CAHSEE requirement – ELA N/A N/A 229 229 1 N/A X N/A
Satisfied CAHSEE requirement – Math N/A N/A 230 230 1 N/A X N/A
Student Receives Spec Ed Services at Nonpublic Nonsectarian School (NPS) N/A N/A 231 231 1 X X X
Nonpublic Nonsectarian School (NPS) CDS School Code CFS Field Name: 1.06 School of Attendance NPS
Code Set Name: N/A
N/A 232 238 7 X X X
Exit Date from Special Education Services (YYYYMMDD)

CFS Field Name: 3.16 Education Program Membership End Date
----
CFS Field Name: 3.13 Education Program Code
Code Set Name: Education Program
----
CFS Field Name: 3.14 Education Program Membership Code
Code Set Name: Membership Category

Date Format: CCYYMMDD
----
Criteria:
Code Set: Education Program = 144 (Special Education)
----
Criteria:
Code Set: Membership Category = 1 or 2
(1 = Eligible) (2 = Participating)

239 246 8 X X N/A
County / District Code of Residence for Students with IEPs CFS Field Name: 3.22 District of Special Education Accountability
Code Set Name: N/A
Must be a valid 7-digit county-district code, or if a Charter School, must be a valid 7-digit school code.
Refer to Individual Assessment Instructions.
247 253 7 X X X
Most Recent Previous CELDT Administration (MMYYYY) N/A N/A 254 259 6 N/A N/A X
Student’s Grade during Most Recent Previous CELDT Administration CFS Field Name: 2.32 Grade Level Code
Code Set Name: Grade Level
Must be a valid code from Code Set.
Refer to Individual Assessment Instructions.
260 261 2 N/A N/A X
Most Recent Previous Listening Scale Score
N/A N/A 262 264 3 N/A N/A X
Most Recent Previous Speaking Scale Score N/A N/A 265 267 3 N/A N/A X
Most Recent Previous Reading Scale Score N/A N/A 268 270 3 N/A N/A X
Most Recent Previous Writing Scale Score N/A N/A 271 273 3 N/A N/A X
Most Recent Previous Overall Scale Score N/A N/A 274 276 3 N/A N/A X
Filler N/A N/A 277 280 4 N/A N/A N/A
Local Use N/A N/A 281 290 10 X X X
Student's Parents Name CFS Field Name: 2.51 Guardian 1 First Name
2.52 Guardian 1 Last Name
N/A 291 330 40 N/A X N/A
Student's Street Address-First Line CFS Field Name: 2.36 Residential Address Line 1 For Mail: Post Office Box, or Primary Number, Pre directional, Street Name, Street Suffix, Post directional. Secondary Unit Name, Secondary Unit Number. 331 360 30 X X X
Student's Street Address-Second Line CFS Field Name: 2.37 Residential Address Line 2 For Mail: Supplemental line of an individual's address. 361 390 30 X X X
Student's City Name CFS Field Name: 2.38 Residential Address City Name For Mail: Name of the city or town where mail is sent or received. 391 410 20 X X X
State CFS Field Name: 2.39 Residential Address State Province Code
Code Set Name: State/Province
For Mail: Must be a valid code from the Code Set. 411 412 2 X X X
Student's Zip Code CFS Field Name: 2.40 Residential Address Zip Code
Code Set Name: N/A
N/A 413 421 9 X X X
Customer Pre-ID Data Field N/A N/A 422 500 79 X N/A N/A
Student English Teacher SEID N/A N/A 501 510 10 X N/A N/A
Student Math Teacher SEID N/A N/A 511 520 10 X N/A N/A
Reserved for Future Use N/A N/A 521 600 80 N/A N/A N/A
Changes to the Pre-ID Comparison File Layout Fields for 13-14 N/A N/A N/A N/A N/A N/A N/A N/A
English Learner Services CFS Field Name: 9.20 Education Service Code
Code Set Name: Education Service English Learners

Education Service English Learners: 1, 2, 3, 4
(1 = Primary Language Instruction and ELD Instruction and/or SDAIE Instruction);
(2 = ELD Instruction Only);
(3 = SDAIE Only);
(4 = ELD Instruction and SDAIE Instruction But Not Primary Language Instruction).
(5 = None.)

Add Code 5 = None

Delete Reference to Individual Assessment Instructions for additional codes.
Delete X in CAHSEE column.

180 180 1 X N/A X
N.S.L.P. (Identified as Eligible) CFS Field Name: 3.13 Education Program Code
Code Set Name: Education Program

Must be a valid code from Code Set.
Education Program = 181 (Free) or 182 (Reduced Price) Meal Program.

Delete Code 175 and insert Codes 181 & 182

185 185 1 X X N/A
Student counted in district's enrollment in most recent CALPADS Fall 1 data collection and has been continuously enrolled since that date. N/A Delete and convert to "Filler" field 212 212 1 X X N/A
Student counted in school's enrollment in most recent CALPADS Fall 1 data collection and has been continuously enrolled since that date. N/A Delete and convert to "Filler" field 213 213 1 X X N/A

(Effective 7/1/13- 6/30/13) Date of document: 1/15/13

Questions:   Jay Reid | jreid@cde.ca.gov | 916-319-0317
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