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ELPA Office: March 2012 Notes

March 2012 edition of the California English Language Development Test (CELDT) Program Notes.

Parent/Guardian Brochure

A California English Language Development Test (CELDT) information brochure for parents and guardians is available on the CELDT Resources Web page. The brochure describes the purpose of the CELDT, who takes the test, how results are reported and used, and other pertinent information. The brochure is available in English and Spanish.

Data Review Module

The 2011–12 Edition CELDT Data Review Module (DRM) is open for four weeks from Monday, February 13 to Friday, March 9, 2012.The DRM application contains student records for all students tested during the Annual Assessment (AA) Window (July 1 to October 31, 2011) and whose Answer Books were received by the “Receipt Date for Scoring” deadline of November 9, 2011 or were in shipments requested for pickup no later than November 15, 2011, as published in the Test Coordinator’s Manual.

The DRM provides an opportunity for districts to correct data that are used for Title III Accountability to calculate Annual Measurable Achievement Objectives (AMAOs) and to ensure that data are as accurate as possible for school, district, and state-level summary reports provided in the spring 2012.

CELDT Data Review Module: Reports and Data Management

The CELDT Data Review Module: Reports and Data Management presentation provides information on viewing and making corrections to student demographic data that are used to calculate AMAO 1 and 2 for Title III Accountability. The presentation and transcript are available on the Educational Data Systems External link opens in new window or tab. Web site.

CELDT 201B: Using CELDT Data

CELDT 201B: Using CELDT Data is a follow-up to CELDT 201A: Reports and Data Management 2010–11, which is also available for viewing at the Educational Data Systems External link opens in new window or tab. Web site.

School and district staffs may ask: “We have results from the CELDT; what do we do with them?” The purpose of 201B is to address that question and provide school sites and local educational agencies (LEAs) with information and tools to help monitor and use CELDT data to improve instruction for English Learners (ELs). The presentation and transcript are available on the Educational Data Systems External link opens in new window or tab. Web site.

Scoring Training of Trainers Workshops

In January, CELDT District Coordinators received an e-mail regarding the 2012–13 Edition CELDT Scoring Training of Trainers (STOT) workshops. Due to the limited number of seats at each workshop, only the CELDT District Coordinator is allowed to register participants for the workshops through the District Portal External link opens in new window or tab. Web page. Attending one of the workshops is mandatory for individuals who will be CELDT trainers during the 2012–13 school year.

The workshop schedule is listed below. Dates and locations are subject to change.


Day Location Date Day


April 12 Thurs. Sacramento May 1 Tues Bakersfield
April 17 Tues. San Diego May 2 Wed. San Bernardino
April 18 Wed. Santa Ana May 3 Thurs. Riverside
April 19 Thurs. Los Angeles Area May 4 Fri. Burbank
April 23 Mon. Napa May 8 Tues Redding
April 25 Wed. Concord May 10 Thurs. Clovis
April 26 Thurs. San Jose August 21 Tues Southern CA Area
April 27 Fri. Sacramento August 28 Tues Northern CA Area

For further inquiries about the STOT workshops, please contact the CELDT Customer Support Center by phone at 866-850-1039 or by e-mail at

Transitional Kindergarten

Transitional kindergarten is the first year of a two-year kindergarten program that uses a modified kindergarten curriculum that is age and developmentally appropriate. Pursuant to law, (Education Code Section 48000[c]), a child is eligible for transitional kindergarten if a child will have his or her fifth birthday between:

  • November 2 and December 2 for the 2012–13 school year
  • October 2 and December 2 for the 2013–14 school year
  • September 2 and December 2 for the 2014–15 school year and each school year thereafter
All students enrolled in a district’s transitional kindergarten program must be administered the CELDT within 30 days of enrollment or 60 days prior to instruction, but not before July 1, per CELDT regulations. Additional information on transitional kindergarten can be found on the California Department of Education Transitional Kindergarten FAQs Web page.

Initial Order of Materials

The Initial Ordering Window for the 2012–13 Edition is open from Monday, March 12 to Friday, March 30, 2012. New this year: districts that do not place an order in March will not receive an Initial Order shipment in June. If the March Initial Ordering Window is missed, the next opportunity to place an Initial Order will be in July 2012. Districts should include transitional kindergarten students in the kindergarten quantities when placing a district’s 2012–13 Edition Initial Order. For further inquiries on initial ordering, please contact the CELDT Customer Support Center by phone at 866-850-1039 or by e-mail at

CALPADS Pre-ID Comparison File Layout

The 2012–13 Pre-ID Comparison File Layout is available on the Pre-ID Web page. This comparison file layout displays the data field names, field locations, and field lengths that are common to the STAR, CAHSEE, and CELDT assessments for 2012–13. The California Department of Education (CDE) continues to move toward a common file layout while responding to new data collection requirements. LEA submissions for each of the Pre-ID assessments should follow the specific Pre-ID file layout and preparation instructions provided by each assessment. The changes to this comparison file layout for 2012–13 are displayed at the end of the Pre-ID Web page.

Legislation Update

On October 8, 2011, Governor Brown signed Senate Bill (SB) 753 into law. SB 753 proposed changing the CELDT scoring process by “banking” the domain scores of Early Advanced or Advanced depending on the grade level. However, federal law does not permit the banking of scores. Districts must continue to test students in all four domains annually until reclassification occurs.

SB 753 also proposes changing the annual assessment window from the current window of July 1–October 31 to a window commencing upon the completion of 55 percent of the school year and continuing through the last day of the school year. In accordance with SB 753, the CDE has requested written documentation from the U.S. Department of Education (ED) whether implementing the new annual assessment window is permitted by federal law. The CDE will communicate to the field once it has received a response from ED. The 2012–13 CELDT development and administration will proceed as usual.

Questions:   English Language Proficiency Assessments Office | | 916-319-0784
Last Reviewed: Friday, June 5, 2015

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