Student List Preparation and Submission
By October 26, schools participating in the National Assessment of Educational Progress this school year (i.e., NAEP 2013) must submit their student lists via the MySchool/MyNAEP Web site [http://www.mynaep.com/] . NAEP district and school coordinators should communicate with each other to determine whether the school or district will prepare and submit the school’s student list. Schools are encouraged to submit their lists as early as possible to provide time for the California Department of Education (CDE) to review them for completion and request corrections if needed. The template and instructions for preparing and submitting the student list are located on the “Submit Student List” page of the MySchool/MyNAEP Web site. Below are important reminders for preparing student lists:
- Use the provided Excel template and codes.
- Include all students in the sampled grade (i.e., four, eight, or twelve).
- Place the birth month and birth year in separate columns.
Questions about preparing and submitting student lists should be directed to the NAEP Help Desk at 800-283-6237.
School Notification of Selected StudentsUsing the student lists submitted by schools, the U.S. Department of Education will randomly select students for participation in NAEP 2013. Schools will receive the list of selected students from their school in January 2013 as part of the NAEP pre-assessment packet. Approximately 30 to 63 students will be selected to participate from each school. The target student sample size is based on the assessment in which the school has been selected to participate.
Parent and Guardian Notification
Schools are required to notify the parents and guardians of students who have been selected to participate in NAEP. This notification should be provided at least two weeks prior to the NAEP assessment date. Federal law requires that parents and guardians be informed, via a dated document, that they may exclude their child from participating in NAEP for any reason and that their child is not required to finish the test or answer all test questions.The following two NAEP 2013 notification templates are available in English and several other languages on the MySchool/MyNAEP Web site [http://www.mynaep.com] for schools to download:
- Newsletter Insert, intended to notify the parents and guardians of all students in the sampled grade of the potential for their child to be selected
- Notification Letter, intended to be sent only to the parents and guardians of selected students
Preparing for NAEP 2013 Resources
The Preparing for NAEP 2013 information packet is available on the CDE NAEP Web page [http://www.cde.ca.gov/ta/tg/nr/index.asp]. The packet includes, among other things, an overview of NAEP 2013, parent and guardian notification templates, and coordinator checklists. NAEP district and school coordinators are encouraged to use the coordinator checklists in this packet to track their NAEP-related responsibilities.
Also available on the CDE NAEP Web site is a recorded Webcast titled “Preparing for NAEP 2013.” This 22-minute presentation provides further details for participating schools and districts.By early November, the NAEP school coordinator for each participating high school will be mailed the NAEP Best Practices guide to support the administration of NAEP in high schools. The guide, which is fully contained on a flash drive, provides a variety of resources, including:
- Strategies to improve the participation and motivation of grade twelve students
- Videos to introduce students and teachers to NAEP
- Customized presentations for students and teachers
- Questions and answers for parents and guardians
Additional information about NAEP is available on the CDE NAEP Web page [http://www.cde.ca.gov/ta/tg/nr/index.asp] and on the U.S. Department of Education NAEP Web site [http://nces.ed.gov/nationsreportcard/] . Questions about NAEP should be directed to Julie Williams, NAEP State Coordinator, CDE, by phone at 916-319-0408 or by e-mail at firstname.lastname@example.org.