This is an accessible alternate version of the Physical Fitness Test (PFT) Update (PPT). This document provides text translation to the PFT Update PowerPoint presentation. The PowerPoint presentation was archived as part of the Assessment and Accountability Information Meetings held in Ontario, California on September 19, 2012, and in Sacramento, California on October 1, 2012. This PowerPoint was not presented live at the meetings.
High School and Physical Fitness Assessment Office
Physical Fitness Test (PFT)
Program Update
California Department of Education
Tom Torlakson, State Superintendent of Public Instruction
Presentation Overview
- 2011–12 Update
- Lessons Learned
- What’s New for 2012–13
- Related Updates
- Resources and Training Materials
- Contacts
2011–12 PFT Update
- San Joaquin County Office of Education (SJCOE), the state PFT contractor, received PFT data from approximately 89 percent of the local educational agencies (LEAs).
- 2012 PFT data submitted by local educational agencies accounts for approximately 97 percent of the students enrolled in grades five, seven, and nine.
- 2012 error rate is less than a 0.1 percentage points and the warning rate is almost 2.5 percentage points.
- Most Common Data Errors
- Date of Birth, Gender, and School Code. The Student cannot be scored with these error types.
- Push-Up, Curl-Up, and PACER, One-Mile Run (minutes), Height (inches), Bioelectric Impedance Analyzer, and Trunk Lift. The fitness area cannot be scored with these error types.
- Most Common Warnings
- Aerobic Capacity and Body Composition (Typically missing height or weight)
- Participation Level (Missing or incorrect values)
- Two-Part Ethnicity/Race Question (Missing or incorrect values)
- Hispanic or Latino Question (Yes/No)
- Races (Yes/Blank)
- National School Lunch Program (NSLP) Eligibility and Parent/Guardian Education Level (Missing or incorrect values)
- Flexibility (Missing or incorrect values)
- Tentative PFT Annual Release date is November 16, 2012
- Final PFT data correction window for 2011–12 will open September 7 through November 20, 2012
- Edits made during this window will not be reflected in DataQuest Summary Reports for annual release
- Final Student Scored Data file (P3) will be available on November 26, 2012 through the District Portal on the California PFT Web site.
- Summary and individual student score reports and final DataQuest files will be posted on January 2013
Lessons Learned
- Online PFT Coordinator Designation Form
- Junk/Spam Mail
- Whitelist - PFTdata@sjcoe.net
- San Joaquin County Office of Education and California Department of Education need to be able to send the form to Superintendent from staff San Joaquin County Office of Education and California Department of Education e-mail accounts
- Information on form does not match the California School Directory (CSD)
- Add Alternate PFT Coordinator
- Junk/Spam Mail
- Template generator
- 96 Local Educational Agency used this feature
- 23 Local Educational Agencies used it to submit FITNESSGRAM® software files
- Location of template generated files
- 96 Local Educational Agency used this feature
- Tab-delimited files
- How to convert Excel files training
- Finding data submission template
- Link in secure District Portal to access template
- Internet browser issues
- Report issues to PFT Help Desk
- Provide name and version of browser (e.g., Internet Explorer, Safari, Firefox) and computer operating system (e.g., XP, Windows 7, OS X [10.7 (lion)])
- Report issues to PFT Help Desk
- Valid ranges
- Student data file layout
- Proper administration of the tests
- Request for data submission confirmation
- Location to access PFT submission confirmation
Screen shot of the California PFT Web site district portal home page in the PFT Manager.
The menu options are as follows:
- Home
- Web Data Upload
- Web Data Entry
- Student List
- Template Generator
- Template Files
- Reports
- Log Out
The content of the page is as follows:
Welcome
This is the PFT Manager Web page for Test USD (000-00000-0000). For 2011-12 your local educational agency has a total of 52 student records in the system with 29 student records that have errors and 10 students records with warnings. The PFT Manager Web page provides applications for you to submit, view, and correct your PFT data and generate your PFT reports, You may also print a message confirming the current number of student records and student records with errors or warnings in the system using the PFT Confirmation Web page.The statement about number of student records, errors, and warnings is highlighted. The text PFT Confirmation Web page is a link and is pointed out as being used for Data Submission Verification.
What’s New for 2013
- No changes to scoring in 2013
- Aerobic Capacity and Body Composition category label revised “Needs Improvement – High Risk” renamed to “Needs Improvement – Health Risk”
- Warning and error report
- Provide list of warnings and errors with link to list of students who have that specific warning or error
- Search feature
- First Name, Last Name, Statewide Student Identifier (SSID), and School Code
- Student filter
- Dropdown menu to Student List: 1) all students, 2) only students with errors, or 3) only students with warnings
- E-mail tool
- Identify and send e-mails to specific local education agencies
- Provides local education agency name
- Individual Student Score Reports
- Processing in batches
- Additional feature added to Template Generator
- Uses both Standardized Testing and Reporting (STAR) Program Pre-Id and FITNESSGRAM® (Version 8 or Version 9) export files to populate PFT Excel template
- Additional Coordinator assurance
- Added statement to PFT Designation Form
- FITNESSGRAM® software updates
- Updates will be ready by end of 2012 calendar year
- Online PFT Coordinator Designation Forms available on September 17, 2012
- 2011–12 passwords will be disabled on September 17, 2012
- 2012–13 forms should be submitted and approved by November 1, 2012
- PFT data submission through PFT district portal available on February 1, 2013
- Web-data entry and Web-data upload
New Timeline for 2013
- February 1 through May 31
- Testing window open
- Data submission site open
- June 30
- Data submission deadline
- Web-data entry disabled
- Web-data upload closed
- July 5
- Preliminary scored student file available for download (P1)
- Web-data upload reopens
- Data correction window opens
- July 30
- Preview DataQuest summary reports available on preview site
- August 31
- DataQuest preview site closes
- Data correction window closes
- September 1
- 2013–14 PFT Coordinator Designation Form available
- 2012–13 passwords disabled
- Mid-October 2013 (date to be determined)
- Annual release
- Final scored student data file (P2) available for download
- Summary and individual score reports available from District Portal
PFT–Related Updates
- Physical Education requirements for high school students
- Course requirements for graduation
- Two year-long courses
- Time requirement
- 400 minutes every 10 school days for high school students
- Course requirements for graduation
- Exemptions from Physical Education
- Two-year exemption
- Scores in Healthy Fitness Zone in five of the six fitness areas
- Permanent exemption
- Completes a grade 10 course in Physical Education
- At least 16-years old
- Two-year exemption
- PFT mandated through 2012–13 Budget Act and Trailer Bill
- Assembly Bill 1464 (Chapter 21)
- Assembly Bill 1476 Education Trailer Bill
- Block grant
- Team California for Healthy Kids
2012–13 PFT Resources
- Resources posted to California Department of Education PFT Web page.
- Healthy Fitness Zone® Charts
- Provides the standards (organized by gender and age) established by The Cooper Institute
- FITNESSGRAM Equipment and Test Option
- Graphic organizer providing a quick overview of the PFT
- PFT Resources
- Provides a list of resources for Local Educational Agencies, and Local Educational Agency staff including contacts for California Department of Education, FITNESSGRAM®, and PFT vendor services and systems
- Understanding the 2012–13 PFT: Resource and Reference Web page
- Tentative posting date December 1, 2012
- Healthy Fitness Zone® Charts
The following four PFT resources will be available from the California PFT Web page.
- Student data file layout
- Posted to Web
- PFT Reference Guide
- Tentative posting date November 1, 2012
- PFT Coordinator Manual
- Tentative posting date November 1, 2012
- Excel Template
- Tentative posting date November 26, 2012
- Body Mass Index (BMI) and VO2max calculator with Healthy Fitness Zones®
- FITNESSGRAM® look-up tables
- PFT Help Desk frequently-asked-questions
2012–13 Training Materials
- PFT Overview Module
- Presents essential PFT requirements for testing coordinators
- California PFT Modules, Videos, and Training Web site
- Administration Videos and Data Submission/Correction Modules
- FITNESSGRAM® Training by the Cooper Institute
Contacts
- Physical Fitness Test
- Linda Hooper
Education Research and Evaluation Consultant
Assessment Development and Administration Division - Phone: 916-319-0345
- E-mail: lhooper@cde.ca.gov
- E-mail: pft@cde.ca.gov
- Linda Hooper
- Physical Education Curriculum
- Mike Lee
Education Programs Consultant
Professional Learning Support Division - Phone: 916-323-5798
- E-mail: mlee@cde.ca.gov
- Mike Lee
- PFT Help Desk
- San Joaquin County Office of Education
- Phone: 888-852-9681
- E-mail: pftdata@sjcoe.net (preferred)