Pre-ID File Layout (Comparison) FY 2013-14

The Pre-Identification File Layout (Comparison) for STAR, CAHSEE, and CELDT.

Fiscal Year 2013-14 Pre-Identification File Layout (Comparison) for Standardized Testing and Reporting (STAR), California High School Exit Exam (CAHSEE), and California English Language Development Test (CELDT) assessments.

This file layout (comparison) displays the data field names, field locations, and field lengths that are common to the STAR, CAHSEE, and CELDT assessments for 2013-14. CDE continues to move toward a truly common file layout, while responding to ever changing data collection requirements. LEA submissions for each of the Pre-ID assessments should follow the specific Pre-ID file layout and preparation instructions provided by each assessment. The changes to this file layout (comparison) for 2013-14 are displayed at the end of the file.

X = Applicability of field to STAR, CAHSEE, and /or CELDT
* = Change to Pre-ID Field

Pre-ID 13-14 Data Fields	CALPADS File Spec Field Name / Code Set Name	Assessment Data Submission Clarification	Beg Col.	End Col.	Size Field	STAR Prog.	CAHSEE	CELDT
Test Program ID	N/A	N/A	1	1	1	X	X	X
District Name	N/A	N/A	2	21	20	X	X	X
County / District Code	CFS Field Name: 1.04 Reporting LEA Code Set Name: N/A	N/A	22	28	7	X	X	X
Student will also be assessed with the STS	N/A	N/A	29	29	1	X	N/A	N/A
Filler	N/A	N/A	30	30	1	N/A	N/A	N/A
School Name	N/A	N/A	31	50	20	X	X	X
School Code	CFS Field Name: 1.05 School of Attendance Code Set Name: N/A	N/A	51	57	7	X	X	X
Test Purpose	N/A	N/A	58	58	1	N/A	N/A	X
Filler	N/A	N/A	59	60	2	N/A	N/A	N/A
Delivery Name	N/A	N/A	61	80	20	X	X	X
Delivery Code	N/A	N/A	81	90	10	X	X	X
Grade in which student is enrolled	CFS Field Name: 1.25 Grade Level Code Code Set Name: Grade Level	Must be a valid code from Code Set. Refer to Individual Assessment Instructions.	91	92	2	X	X	X
Student's Last Name	CFS Field Name: 1.12 Student Legal Last name Code Set Name: N/A	N/A	93	103	11	X	X	X
Student's First Name	CFS Field Name: 1.10 Student Legal First Name Code Set Name: N/A	N/A	104	112	9	X	X	X
Student's Middle Initial	CFS Field Name: 1.11 Student Legal Middle Name Code Set Name: N/A	N/A	113	113	1	X	X	X
Student ID Number (Locally Assigned)	CFS Field Name: 1.09 Local Student ID Code Set Name: N/A	N/A	114	123	10	X	X	X
Date of Birth (Month)	CFS Field Name: 1.17 Student Birth Date Code Set Name: N/A	Two digit month.	124	125	2	X	X	X
Date of Birth (Day)	CFS Field Name: 1.17 Student Birth Date Code Set Name: N/A	Two digit day.	126	127	2	X	X	X
Date of Birth (Year)	CFS Field Name: 1.17 Student Birth Date Code Set Name: N/A	Four digit year.	128	131	4	X	X	X
Gender	CFS Field Name: 1.18 Student Gender Code Set Name: Gender	Must be a valid code from Code Set.	132	132	1	X	X	X
Statewide Student Identifier (SSID)	CFS Field Name: 1.08 SSID Code Set Name: N/A	N/A	133	142	10	X	X	X
Hispanic or Latino?	CFS Field Name: 2.24 Student Hispanic Ethnicity Indicator Code Set Name: N/A	N/A	143	143	1	X	X	X
Filler	N/A	N/A	144	145	2	N/A	N/A	N/A
Race - Black or African American	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 600	146	146	1	X	X	X
Race - American Indian or Alaskan Native	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 100	147	147	1	X	X	X
Race - Chinese	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 201	148	148	1	X	X	X
Race - Japanese	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 202	149	149	1	X	X	X
Race - Korean	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 203	150	150	1	X	X	X
Race - Vietnamese	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 204	151	151	1	X	X	X
Race - Asian Indian	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 205	152	152	1	X	X	X
Race - Laotian	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 206	153	153	1	X	X	X
Race - Cambodian	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 207	154	154	1	X	X	X
Race - Other Asian	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 299	155	155	1	X	X	X
Race - Hmong	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 208	156	156	1	X	X	X
Race - Filipino	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 400	157	157	1	X	X	X
Race - Native Hawaiian	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 301	158	158	1	X	X	X
Race - Guamanian	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 302	159	159	1	X	X	X
Race - Samoan	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 303	160	160	1	X	X	X
Race - Tahitian	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 304	161	161	1	X	X	X
Race - Other Pacific Islander	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 399	162	162	1	X	X	X
Race - White	CFS Field Name: 2.26 - 2.30 Student Race Code Code Set Name: Race Category	Code Set: Race Category = 700	163	163	1	X	X	X
Filler	N/A	N/A	164	164	1	N/A	N/A	N/A
Student's Primary Language	CFS Field Name: 1.22 Primary Language Code Code Set Name: Language	Must be a valid code from Code Set	165	166	2	X	X	X
Parent Education Level	CFS Field Name: 2.50 Parent Guardian Highest Education Level Code Code Set Name: Highest Education Level	Must be a valid code from Code Set. Must equal the highest education level of the student's most highly educated parent or guardian.	167	168	2	X	X	N/A
Filler	N/A	N/A	169	169	1	N/A	N/A	N/A
Country of Origin	CFS Field Name: 1.21 Student Birth Country Code Code Set Name: Country International Standards Organization	Must be a valid code from Code Set. Populate this Field if Field #29 (Student will also be assessed with the STS) is populated.	170	171	2	X	N/A	N/A
Student’s English Proficiency	CFS Field Name: 2.41 English Language Acquisition Status Code Code Set Name: English Language Acquisition Status State	Must be a valid code from Code Set. Refer to Individual Assessment Instructions.	172	175	4	X	X	N/A
Post-Grade 12 Student	N/A	N/A	176	176	1	N/A	X	N/A
Migrant Education	CFS Field Name: 3.13 Education Program Code Code Set Name: Education Program	Must be a valid code from Code Set. Education Program = 135 (Title 1 Part C Migrant)	177	177	1	X	X	X
Filler	N/A	N/A	178	178	1	N/A	N/A	N/A
Gifted and Talented	CFS Field Name: 3.13 Education Program Code Code Set Name: Education Program	Must be a valid code from Code Set. Education Program = 127 (Gifted & Talented Education (GATE))	179	179	1	X	X	X
*English Learner Services	CFS Field Name: 9.20 Education Service Code Code Set Name: Education Service English Learners	Education Service English Learners: 1, 2, 3, 4 (1 = Primary Language Instruction and ELD Instruction and/or SDAIE Instruction); (2 = ELD Instruction Only); (3 = SDAIE Only); (4 = ELD Instruction and SDAIE Instruction But Not Primary Language Instruction). (5 = None.)	180	180	1	X	N/A	X
Filler	N/A	N/A	181	184	4	N/A	N/A	N/A
*N.S.L.P. (Identified as Eligible)	CFS Field Name: 3.13 Education Program Code Code Set Name: Education Program	Must be a valid code from Code Set. Education Program = 181 (Free) or 182 (Reduced Price) Meal Program.	185	185	1	X	X	N/A
Other-CDE Use Only (#1)-Reserved for possible use	N/A	N/A	186	186	1	X	X	X
Other-CDE Use Only (#2)-Reserved for possible use	N/A	N/A	187	187	1	X	X	X
Filler	N/A	N/A	188	188	1	N/A	N/A	N/A
Special Education-Primary Disability	CFS Field Name: 3.21 Primary Disability Code Code Set Name: Disability Category	Must be a valid code from Code Set.	189	191	3	X	X	X
English Learner Date First Enrolled (USA)	CFS Field Name: 2.45 Student Initial U.S. School Enrollment Date Code Set Name: N/A	Date of First Enrollment in Public/Private/Home Schooled: K-12 in United States, Wash DC, and/or Puerto Rico.	192	199	8	X	X	X
R-FEP Date Reclassified	CFS Field Name: 2.42 English Language Acquisition Status Start Date Code Set Name: English Language Acquisition Status Start State	Must be a valid code from Code Set. English Language Acquisition Status Start State = RFEP (Reclassified Fluent English Proficient) First day that R-FEP became effective.	200	207	8	X	X	N/A
R-FEP Student Scored Proficient or Advanced 3 yrs ELA CST and/or CMA	CFS Field Name: 2.43 Student Proficient or Advanced for ELA Code Code Set Name: English Language Arts Proficiency Test	Must be a valid code from Code Set. English Language Arts Proficiency Test = Y, N, U (Y=Yes) (N=No) (U=Unknown) (Whether student scored proficient or advanced on the English Language Arts CST and/or CMA for 3 years cumulative after reclassified/redesignated Fluent English Proficient.)	208	208	1	X	X	N/A
English Learner in school in the U.S. less than 12 months (cumulative)	N/A	EL in school in U.S. less than 12 months cumulative at time of testing.	209	209	1	X	N/A	N/A
Filler	N/A	N/A	210	210	1	N/A	N/A	N/A
Student with significant disability will be assessed with CAPA	N/A	N/A	211	211	1	X	X	N/A
*Filler	N/A	N/A	212	212	1	N/A	N/A	N/A
*Filler	N/A	N/A	213	213	1	N/A	N/A	N/A
Multiple Choice Test Administration Period	N/A	N/A	214	215	2	X	N/A	N/A
Writing Test Date	N/A	N/A	216	217	2	X	N/A	N/A
Student will be assessed with CMA – ELA	N/A	N/A	218	218	1	X	N/A	N/A
Student will be assessed with CMA – Math	N/A	N/A	219	219	1	X	N/A	N/A
Student will be assessed with CMA – Science	N/A	N/A	220	220	1	X	N/A	N/A
Filler	N/A	N/A	221	221	1	N/A	N/A	N/A
Filler	N/A	N/A	222	228	7	N/A	N/A	N/A
Satisfied CAHSEE requirement – ELA	N/A	N/A	229	229	1	N/A	X	N/A
Satisfied CAHSEE requirement – Math	N/A	N/A	230	230	1	N/A	X	N/A
Student Receives Spec Ed Services at Nonpublic Nonsectarian School (NPS)	N/A	N/A	231	231	1	X	X	X
Nonpublic Nonsectarian School (NPS) CDS School Code	CFS Field Name: 1.06 School of Attendance NPS Code Set Name: N/A	N/A	232	238	7	X	X	X
Exit Date from Special Education Services (YYYYMMDD)	CFS Field Name: 3.16 Education Program Membership End Date ---- CFS Field Name: 3.13 Education Program Code Code Set Name: Education Program ---- CFS Field Name: 3.14 Education Program Membership Code Code Set Name: Membership Category	Date Format: CCYYMMDD ---- Criteria: Code Set: Education Program = 144 (Special Education) ---- Criteria: Code Set: Membership Category = 1 or 2 (1 = Eligible) (2 = Participating)	239	246	8	X	X	N/A
County / District Code of Residence for Students with IEPs	CFS Field Name: 3.22 District of Special Education Accountability Code Set Name: N/A	Must be a valid 7-digit county-district code, or if a Charter School, must be a valid 7-digit school code. Refer to Individual Assessment Instructions.	247	253	7	X	X	X
Most Recent Previous CELDT Administration (MMYYYY)	N/A	N/A	254	259	6	N/A	N/A	X
Student’s Grade during Most Recent Previous CELDT Administration	CFS Field Name: 2.32 Grade Level Code Code Set Name: Grade Level	Must be a valid code from Code Set. Refer to Individual Assessment Instructions.	260	261	2	N/A	N/A	X
Most Recent Previous Listening Scale Score	N/A	N/A	262	264	3	N/A	N/A	X
Most Recent Previous Speaking Scale Score	N/A	N/A	265	267	3	N/A	N/A	X
Most Recent Previous Reading Scale Score	N/A	N/A	268	270	3	N/A	N/A	X
Most Recent Previous Writing Scale Score	N/A	N/A	271	273	3	N/A	N/A	X
Most Recent Previous Overall Scale Score	N/A	N/A	274	276	3	N/A	N/A	X
Filler	N/A	N/A	277	280	4	N/A	N/A	N/A
Local Use	N/A	N/A	281	290	10	X	X	X
Student's Parents Name	CFS Field Name: 2.51 Guardian 1 First Name 2.52 Guardian 1 Last Name	N/A	291	330	40	N/A	X	N/A
Student's Street Address-First Line	CFS Field Name: 2.36 Residential Address Line 1	For Mail: Post Office Box, or Primary Number, Pre directional, Street Name, Street Suffix, Post directional. Secondary Unit Name, Secondary Unit Number.	331	360	30	X	X	X
Student's Street Address-Second Line	CFS Field Name: 2.37 Residential Address Line 2	For Mail: Supplemental line of an individual's address.	361	390	30	X	X	X
Student's City Name	CFS Field Name: 2.38 Residential Address City Name	For Mail: Name of the city or town where mail is sent or received.	391	410	20	X	X	X
State	CFS Field Name: 2.39 Residential Address State Province Code Code Set Name: State/Province	For Mail: Must be a valid code from the Code Set.	411	412	2	X	X	X
Student's Zip Code	CFS Field Name: 2.40 Residential Address Zip Code Code Set Name: N/A	N/A	413	421	9	X	X	X
Customer Pre-ID Data Field	N/A	N/A	422	500	79	X	N/A	N/A
Student English Teacher SEID	N/A	N/A	501	510	10	X	N/A	N/A
Student Math Teacher SEID	N/A	N/A	511	520	10	X	N/A	N/A
Reserved for Future Use	N/A	N/A	521	600	80	N/A	N/A	N/A
Changes to the Pre-ID Comparison File Layout Fields for 13-14	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A
English Learner Services	CFS Field Name: 9.20 Education Service Code Code Set Name: Education Service English Learners	Education Service English Learners: 1, 2, 3, 4 (1 = Primary Language Instruction and ELD Instruction and/or SDAIE Instruction); (2 = ELD Instruction Only); (3 = SDAIE Only); (4 = ELD Instruction and SDAIE Instruction But Not Primary Language Instruction). (5 = None.) Add Code 5 = None Delete Reference to Individual Assessment Instructions for additional codes. Delete X in CAHSEE column.	180	180	1	X	N/A	X
N.S.L.P. (Identified as Eligible)	CFS Field Name: 3.13 Education Program Code Code Set Name: Education Program	Must be a valid code from Code Set. Education Program = 181 (Free) or 182 (Reduced Price) Meal Program. Delete Code 175 and insert Codes 181 & 182	185	185	1	X	X	N/A
Student counted in district's enrollment in most recent CALPADS Fall 1 data collection and has been continuously enrolled since that date.	N/A	Delete and convert to "Filler" field	212	212	1	X	X	N/A
Student counted in school's enrollment in most recent CALPADS Fall 1 data collection and has been continuously enrolled since that date.	N/A	Delete and convert to "Filler" field	213	213	1	X	X	N/A

(Effective 7/1/13- 6/30/13) Date of document: 1/15/13