CALPADS, CBEDS, and CARS Submission Calendar

Data submission calendar for the California Longitudinal Pupil Achievement Data System (CALPADS), the California Basic Educational Data System (CBEDS), and the Consolidated Application Reporting System (CARS).

2019–20 Data Submission Calendars for CALPADS, CBEDS, and CARS

The tables below contain dates for data collection and certification deadlines relevant to the following data systems:

The California Longitudinal Pupil Achievement Data System (CALPADS)
The California Basic Educational Data System (CBEDS)
The Consolidated Application Reporting System (CARS)

2019–20 FALL–WINTER CALENDAR:

Data System	Collection	Primary Data Collected	Certification Window	Certification Deadline	Amendment Window
CALPADS	Fall 1	2019–20 (Census Day): Enrollment counts English language acquisition status Immigrant Counts Free/reduced-price meal-eligibility Special Education 2018–19: Graduates and dropouts	October 2, 2019 to December 20, 2019	December 20, 2019	December 21, 2019 to January 24, 2020
CALPADS	Fall 2	Student course enrollments Staff assignments and full-time equivalent (FTE) English learner education services	January 7, 2020 to March 20, 2020	March 20, 2020	No Amendment Window
CBEDS	CDIF* SIF DOCS*	Full-time equivalent (FTE) of classified staff Estimated teacher hires Kindergarten program types H-1B work visa applications Education calendars Multilingual instructional programs Languages of instruction District of choice transfer requests and transportation data	October 2, 2019 to October 31, 2019	October 31, 2019	November 1, 2019 to December 20, 2019
CARS	Winter	2017–18 Closeout expenditure amounts 2018–19 Year-to-date expenditure amounts 2019–20 Federal transferability Local educational agency (LEA) allocations and reservations Year-to-date expenditure amounts	January 15, 2020 to February 29, 2020	February 29, 2020	n/a

* CDIF = County District Information Form
** SIF = School Information Form
*** DOCS = District of Choice Supplemental

2019–20 SPRING CALENDAR:

Data System	Collection	Primary Data Collected	Certification Window	Certification Deadline	Amendment Window
CARS	Spring	2017–18 Year-to-date expenditure amounts 2018–19 End-of-year student served counts Year-to-date expenditure amounts 2019–20 Certification of assurances Application for funding Nonprofit private school consultation and participation	May 15, 2019 to June 30, 2019	June 30, 2019	n/a

Data System

Collection

Primary Data Collected

Certification Window

Certification Deadline

Amendment Window

CARS

Spring

2017–18

Year-to-date expenditure amounts

2018–19

End-of-year student served counts
Year-to-date expenditure amounts

2019–20

Certification of assurances
Application for funding
Nonprofit private school consultation and participation

May 15, 2019 to
June 30, 2019

June 30, 2019

n/a

2019–20 END-OF-YEAR (EOY) CALENDAR AND OPERATIONAL DATA STORE (ODS) CALENDAR:

Data System	Collection	Primary Data Collected	Certification Window	Certification Deadline	Amendment Window
CALPADS	EOY 1	Course completion for grades 7–12 Career Technical Education (CTE) participants, concentrators and completers	May 11, 2020 – July 30, 2020	July 31, 2020	August 1, 2020 – August 28, 2020
CALPADS	EOY 2	Program eligibility/participation Homeless students	May 11, 2020 – July 30, 2020	July 31, 2020	August 1, 2020 – August 28, 2020
CALPADS	EOY 3	Student discipline Cumulative enrollment Student absence summary	May 11, 2020 – July 30, 2020	July 31, 2020	August 1, 2020 – August 28, 2020
CALPADS	EOY 4	Special Education	May 11, 2020 – July 30, 2020	July 31, 2020	August 1, 2020 – August 28, 2020
CALPADS	ODS	Data used to develop 4-year Adjusted Cohort Graduation Rate	April 13, 2020: Cohort Reports become available in CALPADS	n/a	Data pulled from ODS on August 28, 2020

Archive 2018–19 Calendars

(ARCHIVE) 2018–19 FALL–WINTER CALENDAR:

Data System	Collection	Primary Data Collected	Certification Window	Certification Deadline	Amendment Window
CALPADS	Fall 1	2018–19 (Census Day): Enrollment counts English language acquisition status Immigrant Counts Free/reduced-price meal-eligibility 2017–18: Graduates and dropouts	October 3, 2018 to December 7, 2018 Completed	December 7, 2018 Completed	December 8, 2018 to January 28, 2019 Completed
CALPADS	Fall 2	Student course enrollments Staff assignments and full-time equivalent (FTE) English learner education services	January 8, 2019 to March 22, 2019 Completed	March 22, 2019 Completed	No Amendment Window
CBEDS	CDIF* SIF DOCS*	Full-time equivalent (FTE) of classified staff Estimated teacher hires Kindergarten program types H-1B work visa applications Education calendars Multilingual instructional programs Languages of instruction District of choice transfer requests and transportation data	October 3, 2018 to October 31, 2018 Completed	October 31, 2018 Completed	November 1, 2018 to December 14, 2018 Completed
CARS	Winter	District fund allocation Mid-year activity reporting Year-to-date expenditure reports	January 15, 2019 to February 28, 2019 Completed	February 28, 2019 Completed	n/a

* CDIF = County District Information Form
** SIF = School Information Form
*** DOCS = District of Choice Supplemental

(ARCHIVE) 2018–19 END-OF-YEAR (EOY) CALENDAR:

Data System	Collection	Primary Data Collected	Certification Window	Certification Deadline	Amendment Window
CALPADS	EOY 1	Course completion for grades 7–12 Career Technical Education (CTE) participants, concentrators and completers	May 13, 2019 to August 30, 2019 Completed	August 30, 2019 (Final Deadline) Completed	No Amendment Window
CALPADS	EOY 2	Program eligibility/participation Homeless students	May 13, 2019 to August 30, 2019 Completed	August 30, 2019 (Final Deadline) Completed	No Amendment Window
CALPADS	EOY 3	Student discipline Cumulative enrollment Student absence summary	May 13, 2019 to August 30, 2019 Completed	August 30, 2019 (Final Deadline) Completed	No Amendment Window

Last Reviewed: Thursday, January 16, 2020

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