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CALPADS, CBEDS, and CARS Submission Calendar

Data submission calendar for the California Longitudinal Pupil Achievement Data System (CALPADS), the California Basic Educational Data System (CBEDS), and the Consolidated Application Reporting System (CARS).

2018–19 Data Submission Calendars for CALPADS, CBEDS, and CARS

The tables below contain dates for data collection and certification deadlines relevant to the following data systems:

  • The California Longitudinal Pupil Achievement Data System (CALPADS)
  • The California Basic Educational Data System (CBEDS)
  • The Consolidated Application Reporting System (CARS)

2018–19 END-OF-YEAR (EOY) CALENDAR:

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
EOY 1
  • Course completion for grades 7–12
  • Career Technical Education (CTE) participants, concentrators and completers
May 13, 2019 to
August 30, 2019
August 30, 2019
(Final Deadline)
No Amendment Window
CALPADS
EOY 2
  • Program eligibility/participation
  • Homeless students
May 13, 2019 to
August 30, 2019
August 30, 2019
(Final Deadline)
No Amendment Window
CALPADS EOY 3
  • Student discipline
  • Cumulative enrollment
  • Student absence summary
May 13, 2019 to
August 30, 2019
August 30, 2019
(Final Deadline)
No Amendment Window

(Archive) 2018–19 FALL–WINTER CALENDAR:

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
Fall 1

2018–19 (Census Day):

  • Enrollment counts
  • English language acquisition status
  • Immigrant Counts
  • Free/reduced-price meal-eligibility

2017–18:

  • Graduates and dropouts
October 3, 2018 to
December 7, 2018
December 7, 2018

December 8, 2018 to
January 28, 2019

CALPADS
Fall 2
  • Student course enrollments
  • Staff assignments and full-time equivalent (FTE)
  • English learner education services

January 8, 2019 to
March 22, 2019

March 22, 2019
No Amendment Window
CBEDS

CDIF*
SIF**
DOCS***

  • Full-time equivalent (FTE) of classified staff
  • Estimated teacher hires
  • Kindergarten program types
  • H-1B work visa applications
  • Education calendars
  • Multilingual instructional programs
  • Languages of instruction
  • District of choice transfer requests and transportation data
October 3, 2018 to
October 31, 2018
October 31, 2018
November 1, 2018 to
December 14, 2018
CARS
Winter
  • District fund allocation
  • Mid-year activity reporting
  • Year-to-date expenditure reports

January 15, 2019 to
February 28, 2019

February 28, 2019

n/a

* CDIF = County District Information Form
** SIF = School Information Form
*** DOCS = District of Choice Supplemental


2019–20 Data Submission Calendars for CALPADS, CBEDS, and CARS

The tables below contain dates for data collection and certification deadlines relevant to the following data systems:

  • The California Longitudinal Pupil Achievement Data System (CALPADS)
  • The California Basic Educational Data System (CBEDS)
  • The Consolidated Application Reporting System (CARS)

2019–20 FALL–WINTER CALENDAR:

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
Fall 1

2019–20 (Census Day):

  • Enrollment counts
  • English language acquisition status
  • Immigrant Counts
  • Free/reduced-price meal-eligibility
  • Special Education

2018–19:

  • Graduates and dropouts
Coming Soon
Coming Soon

Coming Soon

CALPADS
Fall 2
  • Student course enrollments
  • Staff assignments and full-time equivalent (FTE)
  • English learner education services

Coming Soon

Coming Soon
Coming Soon
CBEDS

CDIF*
SIF**
DOCS***

  • Full-time equivalent (FTE) of classified staff
  • Estimated teacher hires
  • Kindergarten program types
  • H-1B work visa applications
  • Education calendars
  • Multilingual instructional programs
  • Languages of instruction
  • District of choice transfer requests and transportation data
October 2, 2019 to
October 31, 2019
October 31, 2019
November 1, 2019 to
December 13, 2019
CARS
Winter
  • District fund allocation
  • Mid-year activity reporting
  • Year-to-date expenditure reports

Coming Soon

Coming Soon

n/a

* CDIF = County District Information Form
** SIF = School Information Form
*** DOCS = District of Choice Supplemental

2019–20 END-OF-YEAR (EOY) CALENDAR:

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
EOY 1
  • Course completion for grades 7–12
  • Career Technical Education (CTE) participants, concentrators and completers
Coming Soon
Coming Soon
No Amendment Window
CALPADS
EOY 2
  • Program eligibility/participation
  • Homeless students
Coming Soon
Coming Soon
No Amendment Window
CALPADS EOY 3
  • Student discipline
  • Cumulative enrollment
  • Student absence summary
Coming Soon
Coming Soon
No Amendment Window
Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
CALPADS/CBEDS/CDS Operations Office | cbeds@cde.ca.gov | 916-324-6738
CARS Service Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Friday, May 17, 2019