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CALPADS, CBEDS, and CARS Submission Calendar

Data submission calendar for the California Longitudinal Pupil Achievement Data System (CALPADS), the California Basic Educational Data System (CBEDS), and the Consolidated Application Reporting System (CARS).

2021–22 Data Submission Calendar

The tables below contain dates for data collection and certification deadlines relevant to the following data systems:

  • The California Longitudinal Pupil Achievement Data System (CALPADS)
  • The California Basic Educational Data System (CBEDS)
  • The Consolidated Application Reporting System (CARS): 2021–22 dates are TBD

Other abbreviations used in this calendar:
CDIF = County District Information Form
DOCS = District of Choice Supplemental
SIF = School Information Form
TBD = To be determined

2021–22 FALL–WINTER CALENDAR

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS Fall 1

2021–22 (Census Day):

  • Enrollment counts
  • English language acquisition status
  • Immigrant Counts
  • Free/reduced-price meal-eligibility
  • Special Education

2020–21:

  • Dropouts
October 6, 2021 to
December 17, 2021
December 17, 2021 December 18, 2021 to January 28, 2022
CALPADS Fall 2
  • Student course enrollments
  • Staff assignments and full-time equivalent (FTE)
  • English learner education services
January 4, 2022 to
March 4, 2022
March 4, 2022 No Amendment Window:
Final Deadline is
March 4, 2022
CBEDS CDIF
SIF
DOCS
  • Full-time equivalent (FTE) of classified staff
  • Estimated teacher hires
  • Kindergarten program types
  • H-1B work visa applications
  • Education calendars
  • District of choice transfer requests and transportation data
October 6, 2021 to October 29, 2021 October 29, 2021 November 1, 2021 to December 17, 2021
CARS Winter (to be posted soon) TBD TBD TBD

2021–22 SPRING CALENDAR

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CARS Spring (to be posted soon) TBD TBD n/a

2021–22 END-OF-YEAR (EOY) CALENDAR

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
EOY 1
  • Course completion for grades 7–12
  • Career Technical Education (CTE) participants, concentrators and completers
  • Work-based learning indicators
May 9, 2022
to
July 29, 2022
July 29, 2022
July 30, 2022 –
August 26, 2022
CALPADS
EOY 2
  • Program eligibility/participation
May 9, 2022
to
July 29, 2022
July 29, 2022
July 30, 2022 –
August 26, 2022
CALPADS EOY 3
  • Student incidents
  • Cumulative enrollment
  • Student absence summary
  • One-year graduate and completer counts
  • Count of English learner (EL) reclassified during school year
  • Homeless students
May 9, 2022
to
July 29, 2022
July 29, 2022

July 30, 2022 –
August 26, 2022

CALPADS EOY 4
  • Special Education
  • Postsecondary outcomes for students with disabilities (SWD) prior year completers
May 9, 2022
to
July 29, 2022
July 29, 2022
July 30, 2022 –
August 26, 2022

2020–21 Data Submission Calendar

The tables below contain dates for data collection and certification deadlines relevant to the following data systems:

  • The California Longitudinal Pupil Achievement Data System (CALPADS)
  • The California Basic Educational Data System (CBEDS)
  • The Consolidated Application Reporting System (CARS): 2020–21 dates TBD

Other abbreviations used in this calendar:
CDIF = County District Information Form
DOCS = District of Choice Supplemental
SIF = School Information Form

2020–21 FALL–WINTER CALENDAR

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
Fall 1

2020–21 (Census Day):

  • Enrollment counts
  • English language acquisition status
  • Immigrant Counts
  • Free/reduced-price meal-eligibility
  • Special Education

2019–20:

  • Dropouts
October 7, 2020 to
December 18, 2020
December 18, 2020

December 19, 2020 to February 4, 2021

CALPADS
Fall 2
  • Student course enrollments
  • Staff assignments and full-time equivalent (FTE)
  • English learner education services

January 5, 2021 to
March 26, 2021

March 26, 2021
No Amendment Window:
Final Deadline is
March 26, 2021
CBEDS CDIF
SIF
DOCS
  • Full-time equivalent (FTE) of classified staff
  • Estimated teacher hires
  • Kindergarten program types
  • H-1B work visa applications
  • Education calendars
  • District of choice transfer requests and transportation data
October 7, 2020 to
October 30, 2020
October 30, 2020 November 2, 2020 to
December 18, 2020
CARS Winter
  • District fund allocation
  • Mid-year activity reporting
  • Year-to-date expenditure reports
TBD/ information not available TBD/ information not available TBD/ information not available

2020–21 SPRING CALENDAR

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CARS Spring to be posted soon TBD/ information not available TBD/ information not available n/a

2020–21 END-OF-YEAR (EOY) CALENDAR

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
EOY 1
  • Course completion for grades 7–12
  • Career Technical Education (CTE) participants, concentrators and completers
May 10, 2021
to
July 30, 2021
July 30, 2021
July 31, 2021 –
August 27, 2021
CALPADS
EOY 2
  • Program eligibility/participation
May 10, 2021
to
July 30, 2021
July 30, 2021
July 31, 2021 –
August 27, 2021
CALPADS EOY 3
  • Student incidents
  • Cumulative enrollment
  • Student absence summary
  • Homeless students
May 10, 2021 to
July 30, 2021
July 30, 2021

July 31, 2021 –
August 27, 2021

CALPADS EOY 4
  • Special Education
May 10, 2021
to
July 30, 2021
July 30, 2021
July 31, 2021 –
August 27, 2021
Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
CALPADS/CBEDS/CDS Operations Office | cbeds@cde.ca.gov | 916-324-6738
CARS Service Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Thursday, September 2, 2021
Recently Posted in Data Collections