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CALPADS, CBEDS, and CARS Submission Calendar

Data submission calendar for the California Longitudinal Pupil Achievement Data System (CALPADS), the California Basic Educational Data System (CBEDS), and the Consolidated Application Reporting System (CARS).

2019–20 Data Submission Calendars for CALPADS, CBEDS, and CARS

The tables below contain dates for data collection and certification deadlines relevant to the following data systems:

  • The California Longitudinal Pupil Achievement Data System (CALPADS)
  • The California Basic Educational Data System (CBEDS)
  • The Consolidated Application Reporting System (CARS)

2019–20 FALL–WINTER CALENDAR:

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
Fall 1

2019–20 (Census Day):

  • Enrollment counts
  • English language acquisition status
  • Immigrant Counts
  • Free/reduced-price meal-eligibility
  • Special Education

2018–19:

  • Graduates and dropouts
October 2, 2019 to December 20, 2019
December 20, 2019

December 21, 2019 to January 24, 2020

CALPADS
Fall 2
  • Student course enrollments
  • Staff assignments and full-time equivalent (FTE)
  • English learner education services

January 7, 2020 to March 20, 2020

March 20, 2020
No Amendment Window
CBEDS

CDIF*
SIF**
DOCS***

  • Full-time equivalent (FTE) of classified staff
  • Estimated teacher hires
  • Kindergarten program types
  • H-1B work visa applications
  • Education calendars
  • Multilingual instructional programs
  • Languages of instruction
  • District of choice transfer requests and transportation data
October 2, 2019 to
October 31, 2019
October 31, 2019
November 1, 2019 to
December 20, 2019
CARS
Winter

2017–18

  • Closeout expenditure amounts

2018–19

  • Year-to-date expenditure amounts

2019–20

  • Federal transferability
  • Local educational agency (LEA) allocations and reservations
  • Year-to-date expenditure amounts

January 15, 2020 to
February 29, 2020

February 29, 2020

n/a

* CDIF = County District Information Form
** SIF = School Information Form
*** DOCS = District of Choice Supplemental

2019–20 SPRING CALENDAR:

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CARS
Spring

2017–18

  • Year-to-date expenditure amounts
2018–19
  • End-of-year student served counts
  • Year-to-date expenditure amounts
2019–20
  • Certification of assurances
  • Application for funding
  • Nonprofit private school consultation and participation
May 15, 2019 to
June 30, 2019
June 30, 2019
n/a

2019–20 END-OF-YEAR (EOY) CALENDAR AND OPERATIONAL DATA STORE (ODS) CALENDAR:

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
EOY 1
  • Course completion for grades 7–12
  • Career Technical Education (CTE) participants, concentrators and completers
May 11, 2020 –
July 30, 2020
July 31, 2020
August 1, 2020 –
August 28, 2020
CALPADS
EOY 2
  • Program eligibility/participation
  • Homeless students
May 11, 2020 –
July 30, 2020
July 31, 2020
August 1, 2020 –
August 28, 2020
CALPADS EOY 3
  • Student discipline
  • Cumulative enrollment
  • Student absence summary
May 11, 2020 –
July 30, 2020
July 31, 2020

August 1, 2020 –
August 28, 2020

CALPADS EOY 4
  • Special Education
May 11, 2020 –
July 30, 2020
July 31, 2020
August 1, 2020 –
August 28, 2020
CALPADS ODS
  • Data used to develop 4-year Adjusted Cohort Graduation Rate

April 13, 2020:
Cohort Reports become available in CALPADS

n/a
Data pulled from
ODS on
August 28, 2020

Archive 2018–19 Calendars

(ARCHIVE) 2018–19 FALL–WINTER CALENDAR:

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
Fall 1

2018–19 (Census Day):

  • Enrollment counts
  • English language acquisition status
  • Immigrant Counts
  • Free/reduced-price meal-eligibility

2017–18:

  • Graduates and dropouts

October 3, 2018 to
December 7, 2018

Completed

December 7, 2018

Completed

December 8, 2018 to
January 28, 2019

Completed

CALPADS
Fall 2
  • Student course enrollments
  • Staff assignments and full-time equivalent (FTE)
  • English learner education services

January 8, 2019 to
March 22, 2019

Completed

March 22, 2019

Completed

No Amendment Window
CBEDS

CDIF*
SIF**
DOCS***

  • Full-time equivalent (FTE) of classified staff
  • Estimated teacher hires
  • Kindergarten program types
  • H-1B work visa applications
  • Education calendars
  • Multilingual instructional programs
  • Languages of instruction
  • District of choice transfer requests and transportation data

October 3, 2018 to
October 31, 2018

Completed

October 31, 2018

Completed

November 1, 2018 to
December 14, 2018

Completed

CARS
Winter
  • District fund allocation
  • Mid-year activity reporting
  • Year-to-date expenditure reports

January 15, 2019 to
February 28, 2019

Completed

February 28, 2019

Completed

n/a

* CDIF = County District Information Form
** SIF = School Information Form
*** DOCS = District of Choice Supplemental

(ARCHIVE) 2018–19 END-OF-YEAR (EOY) CALENDAR:

Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
EOY 1
  • Course completion for grades 7–12
  • Career Technical Education (CTE) participants, concentrators and completers

May 13, 2019 to
August 30, 2019

Completed

August 30, 2019
(Final Deadline)

Completed

No Amendment Window
CALPADS
EOY 2
  • Program eligibility/participation
  • Homeless students

May 13, 2019 to
August 30, 2019

Completed

August 30, 2019
(Final Deadline)

Completed

No Amendment Window
CALPADS EOY 3
  • Student discipline
  • Cumulative enrollment
  • Student absence summary

May 13, 2019 to
August 30, 2019

Completed

August 30, 2019
(Final Deadline)

Completed

No Amendment Window

 

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
CALPADS/CBEDS/CDS Operations Office | cbeds@cde.ca.gov | 916-324-6738
CARS Service Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Thursday, January 16, 2020
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