Alternative Form Data Readme File 2016–17
This is a readme file for the 2016–17 Charter School Unaudited Actuals Financial Report-Alternative Form Data.For fiscal year 2016–17, 533 charter schools in California submitted their year-end unaudited actual (UA) financial data using the Charter School Unaudited Actuals Financial Report—Alternative Form, sometimes referred to as the “Charter Alt Form.”
The self-extracting zipped file alt1617data.exe contains two files: this readme file (alt1617readme.docx) and a Microsoft Access database, alt1617data.mdb. When executed, the files are extracted onto your PC into the default subdirectory C:\charteralternativeform1617\data. (You can change the extract directory.)
For more information related to the Charter School Unaudited Actuals Actuals Financial Report—Alternative Form, visit the Charter School Alternative Form Web page. For more information related to the Standardized Account Code Structure (SACS) financial reporting software, visit the SACS Web page.
The alt1617data.mdb Access database contains:
Two Financial Data Tables
- Alternate_Form_Data
- Alternate_Form_Totals
Two Look-up Description Tables
- Object
- Charters [includes charter schools’ K–12 average daily attendance (ADA)]
File Layouts for the Access Database
Alternate_Form_Data
Charter schools information submitted by local educational agencies (LEAs) using the Charter School Alternative Form.
| Field | Data Type | Width | Description |
|---|---|---|---|
Ccode |
Text |
2 |
County Code |
Dcode |
Text |
5 |
District Code |
SchoolID |
Text |
7 |
School Code |
ObjectCode |
Text |
255 |
Charter School Alternative Form Object Code |
Restricted |
Number |
Decimal (18,2) |
Restricted |
Unrestricted |
Number |
Decimal (18,2) |
Unrestricted |
Total |
Number |
Decimal (18,2) |
Restricted + Unrestricted |
Alternate_Form_Totals
Charter School Alternative Form totals by Object code.
| Field | Data Type | Width | Description |
|---|---|---|---|
Objectcode |
Text |
255 |
Charter School Alternative Form Object Code |
Restricted |
Number |
Decimal (18,2) |
Restricted |
Unrestricted |
Number |
Decimal (18,2) |
Unrestricted |
Total |
Number |
Decimal (18,2) |
Restricted + Unrestricted |
Look-up Description Tables
Object
SACS Object codes included in the Charter School Alternative Form data.
| Field | Data Type | Width | Description |
|---|---|---|---|
Object |
Text |
255 |
Object Code ID |
Description |
Text |
255 |
Object Description |
Charters
Charters table contains information about the Charter Schools that filed in SACS, that filed in the Charter School Alternative Form, and that did not file year-end unaudited actual financial data for fiscal year 2016 –17.
| Field Name | Data Type | Width | Description |
|---|---|---|---|
Ccode |
Text |
2 |
County Code |
Dcode |
Text |
5 |
District Code |
SchoolID |
Text |
7 |
School Code |
CharterNumber |
Text |
10 |
Charter Number |
CharterName |
Text |
100 |
Charter Name |
ReportType |
Text |
100 |
Report Type |
ReportLevel |
Text |
30 |
Report Level |
FundUsed |
Text |
30 |
Fund Used |
K12ADA |
Number |
Double |
Average Daily Attendance |
Charter School Reporting Record Counts
Report Type
| Alternative Form | SACS | Total Reported | Did not report |
|---|---|---|---|
533 |
711 |
1,244 |
11 |
Report Level
| Report Level | SACS | Alternative Form | Total |
|---|---|---|---|
County Office of Education (COE) |
41 |
0 |
41 |
District |
536 |
0 |
536 |
School |
133 |
511 |
644 |
State Board |
1 |
22 |
23 |
Fund Used in SACS
| Fund Used | With Authorizer | Separately Reported | Total |
|---|---|---|---|
General Fund/County School Service Fund (Fund 01) |
160 |
30 |
190 |
Charter Schools Special Revenue Fund (Fund 09) |
190 |
0 |
190 |
Charter Schools Enterprise Fund (Fund 62) |
227 |
104 |
331 |
If you have suggestions for what information we might add that would make your analyses easier to perform, please contact the Office of Financial Accountability and Information Services by e-mail or by phone as listed below.