SACS Readme File 2010–11
This is a readme file for the 2010–11 Standardized Account Code Structure (SACS) Unaudited Actual Financial Data.For fiscal year 2010–11, 1,633 local educational agencies (LEAs) (1,012 districts, 563 charter schools, and 58 county offices of education) in California submitted their year‑end unaudited actual (UA) financial data using the standardized account code structure (SACS).
The self-extracting zipped file sacs1011.exe contains two files: this readme file and a Microsoft Access database, sacs1011.mdb. When executed, the files are extracted onto your PC into the default subdirectory C:\1011SACS\Data. (You can change the extract directory.)
For more information related to the SACS financial reporting software, visit the SACS Web page.
Notes:
- The Charters table includes charter schools’ Regular Education average daily attendance (ADA) and Special Education ADA.
- The Regular Education ADA and Special Education ADA in the LEAs table located within the SACS database do not include ADA for charter schools that filed UA data in their authorizing agency’s General Fund (Fund 01).
- The county and state totals are located in a separate table: UserGL_Totals.
File Layouts for the Access Database
UserGL
General ledger information submitted by LEAs that have a SACS based accounting system.
Field | Data Type | Width | Description |
---|---|---|---|
Ccode |
Text |
2 |
County Code |
Dcode |
Text |
5 |
District Code |
SchoolCode |
Text |
7 |
School Code |
Fiscalyear |
Text |
4 |
Fiscal Year |
Period |
Text |
4 |
Report Period Identifier (‘A’) = Unaudited Actual |
Colcode |
Text |
4 |
Column Code Identifier ('BA') = Unaudited Actual |
Account |
Text |
19 |
SACS Account Code |
Fund |
Text |
2 |
SACS Fund Code |
Resource |
Text |
4 |
SACS Resource Code |
Projectyear |
Text |
1 |
Project Year (for federally funded projects) |
Goal |
Text |
4 |
SACS Goal |
Function |
Text |
4 |
SACS Function |
Object |
Text |
4 |
SACS Object Code |
Value |
Number |
Double |
Amount |
UserGL_Totals
General ledger information submitted by LEAs that have a SACS based accounting system. Totals are by counties and state. Ccode and Dcode (“999” + Ccode) identify the counties’ subtotals. Ccode of “99” and Dcode of “99999” identify the state totals.
Field | Data Type | Width | Description |
---|---|---|---|
Ccode |
Text |
2 |
County Code |
Dcode |
Text |
5 |
District Code |
Fiscalyear |
Text |
4 |
Fiscal Year |
Period |
Text |
4 |
Report Period Identifier ('A') = Unaudited Actual |
Colcode |
Text |
4 |
Column Code Identifier ('BA') = Unaudited Actual |
Account |
Text |
19 |
SACS Account Code |
Fund |
Text |
2 |
SACS Fund Code |
Resource |
Text |
4 |
SACS Resource Code |
Projectyear |
Text |
1 |
Project Year (for federally funded projects) |
Goal |
Text |
4 |
SACS Goal |
Function |
Text |
4 |
SACS Function |
Object |
Text |
4 |
SACS Object Code |
Value |
Number |
Double |
Amount |
Look-up Description Tables
LEAs
Information on county offices of education, common administrative districts, joint powers agencies, and elementary, high, and unified school districts that filed in SACS for fiscal year 2010–11.
Field Name | Data Type | Width | Description |
---|---|---|---|
Ccode |
Text |
2 |
County Code |
Dcode |
Text |
5 |
District Code |
Dname |
Text |
75 |
District Name |
Dtype |
Text |
15 |
District Type |
RegularADA |
Number |
Double |
Regular Education Average Daily Attendance |
SpecialEdADA |
Number |
Double |
Special Education Average Daily Attendance |
Fund
SACS Fund codes included in the UserGL data.
Field | Data Type | Width | Description |
---|---|---|---|
Code |
Text |
4 |
Fund Code ID |
Title |
Text |
250 |
Fund Description |
Resource
SACS Resource codes included in the UserGL data.
Field | Data Type | Width | Description |
---|---|---|---|
Code |
Text |
4 |
Resource Code ID |
Title |
Text |
250 |
Resource Description |
Goal
SACS Goal codes included in the UserGL data.
Field | Data Type | Width | Description |
---|---|---|---|
Code |
Text |
4 |
Goal Code ID |
Title |
Text |
250 |
Goal Description |
Function
SACS Function codes included in the UserGL data.
Field | Data Type | Width | Description |
---|---|---|---|
Code |
Text |
4 |
Function Code ID |
Title |
Text |
250 |
Function Description |
Object
SACS Object codes included in the UserGL data.
Field | Data Type | Width | Description |
---|---|---|---|
Code |
Text |
4 |
Object Code ID |
Title |
Text |
250 |
Object Description |
Charters
The Charters table contains information about the Charter Schools that filed in SACS, that filed in the Charter School Alternative Form (sometimes referred to as the “Charter Alt Form”), and that did not file year-end unaudited actual financial data for fiscal year 2010–11.
Field Name | Data Type | Width | Description |
---|---|---|---|
Ccode |
Text |
2 |
County Code |
Dcode |
Text |
5 |
District Code |
SchoolID |
Text |
7 |
School Code |
CharterNumber |
Text |
10 |
Charter Number |
CharterName |
Text |
100 |
Charter Name |
ReportType |
Text |
100 |
Report Type |
ReportLevel |
Text |
30 |
Report Level |
FundUsed |
Text |
30 |
Fund Used |
RegularADA |
Number |
Double |
Regular Education Average Daily Attendance |
SpecialEdADA |
Number |
Double |
Special Education Average Daily Attendance |
Charter School Reporting Record Counts
Report Type
Alternative Form | SACS | Total Reported | Did not report |
---|---|---|---|
346 |
563 |
909 |
5 |
Report Level
County Office of Education (COE) | District | School | State Board |
---|---|---|---|
29 |
426 |
425 |
29 |
Fund Used in SACS
General Fund/County School Service Fund (Fund 01) Used | Charter Schools Special Revenue Fund (Fund 09) Used | Charter Schools Enterprise Fund (Fund 62) Used |
---|---|---|
112 |
207 |
244 |
If you have suggestions for what information we might add that would make your analyses easier to perform, please contact the Office of Financial Accountability and Information Services by e-mail or by phone as listed below.