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File Structure: Class Enrollment Record

The table below contains the file structure for the Class Enrollment record. A record is created for every class, gender and ethnicity in a school that has students enrolled on Information Day and includes unduplicated count of students in a class.

File Name: ClassEnrollment14.txt, ClassEnrollment13.txt, ClassEnrollment12.txt

Field Name Field Type Width Description

AcademicYear

Character

4

Academic year for the data. This data is collected on the first Wednesday in October. For example '1415' would indicate that the Academic school year is 2014–2015 and the data was collected in October 2014.

DistrictCode

Character

7

This 7-digit code is the official, unique identification of a school district or county office within California. The first two digits identify the county and the next five digits identify the school district.

SchoolCode
Character
7 This 7-digit code is the official, unique identification of a school within California.

CountyName

Character

15

County name.

DistrictName

Character

50

District name.

SchoolName

Character

50

School name.

ClassID

Character

20

A unique identifier for a Class assigned by a local educational agency. The Class ID must be unique within a school by Academic Year. A Class ID represents a unique class in a school for an academic year.

A Class is defined as a specific instance where one or more Course Sections are delivered to one or more students by one or more teachers. In most cases, a Class would represent a specific teacher teaching a specific Course Section to a set of students at a specific time at a specific location. In another scenario, a class could represent one teacher teaching multiple Course Sections to groups of students at the same time in the same location.

ClassCourseCodeOrMultCourseInd

Character
40

This 4-digit code is from an extensive list of assignment code numbers for teaching assignments. For a list of all codes and course and assignment titles, use the assignment code file posted on the Staff Assignment and Course Data page.

When more than one course is being taught within a single class, the individual state course codes are not included, rather the following codes are used that indicate two or more courses within a subject are being taught in a class, or the class contains two or more courses that cross subjects:

  • Multi-course Agriculture and
  • Multi-course Art
  • Multi-course Arts, Media, and
  • Multi-course Building and Construction
  • Multi-course Business and Finance
  • Multi-course Computer Education
  • Multi-course Dance
  • Multi-course Drama/Theater
  • Multi-course Education, Child
  • Multi-course Energy and Utilities
  • Multi-course Engineering and
  • Multi-course English Language
  • Multi-course Fashion and Interior Design
  • Multi-course Foreign Language
  • Multi-course Health Science and Medical Technology
  • Multi-course History/Social Science
  • Multi-course Hospitality, Tourism, and Recreation
  • Multi-course Information and Communications Technologies
  • Multi-course Manufacturing and Product Development
  • Multi-course Marketing, Sales, and Service
  • Multi-course Mathematics
  • Multi-course Music
  • Multi-course Other Instruction-Related Assignments
  • Multi-course Physical Education
  • Multi-course Public Services
  • Multi-course Science
  • Multi-course Transportation
  • Multi-course Work Experience
  • Multi-course, multi-subject
AllClassCourseCodes
Character
500
All course codes being taught in a class. Most classes will contain one code (which will be the same as ClassCourseCodeOrMultCourseInd column). For those classes that have more than one course code being taught in them, all course codes will be listed separated by a semi-colon.

GradeLevelCode

Numeric

2

Grade level for the course enrollment reported in this record The field is coded as follows:

  • KN = Kindergarten
  • 01 = 1st Grade
  • 02 = 2nd Grade
  • 03 = 3rd Grade
  • 04 = 4th Grade
  • 05 = 5th Grade
  • 06 = 6th Grade
  • 07 = 7th Grade
  • 08 = 8th Grade
  • 09 = 9th Grade
  • 10 = 10th Grade
  • 11 = 11th Grade
  • 12 = 12th Grade

GenderCode

Numeric

4

The gender for the course enrollment reported in this record The field is coded as follows:

  • M = Male
  • F = Female

EnrollNoEthRpt

Numeric

4

Count of students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE with no ethnicity/race reported.

EnrollAmind

Numeric

4

Count of American Indian or native Alaskan, not Hispanic, students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollAsian

Numeric

4

Count of Asian, not Hispanic, students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollPacIsl

Numeric

4

Count of Pacific Islander, not Hispanic, students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollFilipino

Numeric

4

Count of Filipino, not Hispanic, students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollHispanic

Numeric

4

Count of Hispanic or Latino students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollAfrAm

Numeric

4

Count of African American, not Hispanic, students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollWhite

Numeric

4

Count of white, not Hispanic, students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollTwoOrMore

Numeric

4

Count of students reporting two or more races, not Hispanic, enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollTotal

Numeric

4

Count of all students, enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollEL

Numeric

4

Count of all English learner students, enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

FileCreated
Date
10

Date that the file was created.

Questions: Data Reporting Office | dro@cde.ca.gov | 916-327-0219 
Last Reviewed: Thursday, May 2, 2019
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