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File Structure: Cumulative Enrollment Data

File structure for downloadable files containing cumulative enrollment data by race/ethnicity, gender, and program subgroup.

File Name: cenroll1617.txt, cenroll1718.txt, and cenroll1819.txt

General Description of the Cumulative Enrollment Data File

Field Name Description

Acedemic Year

The academic year (July 1 – June 30) corresponding to the time period during which the data were collected.

Aggregate Level

An indicator of the aggregation level.

  • T = State
  • C = County
  • D = District
  • S = School

Note: One of these values must be chosen to obtain an unduplicated count at the selected level.

County Code A unique two-digit code corresponding to the county.
District Code A unique five-digit code corresponding to the district.

School Code

A unique seven-digit code corresponding to the school.

County Name

County Name.

District Name

District or Administrative Authority Name.

School Name

School Name.

Charter (All/Y/N)

An indicator of whether data for all schools, only charter schools, or only non-charter schools are included:

  • All = Includes data for all schools regardless of charter status. For Aggregate Level = S, all schools are included. For Aggregate Levels T, C, and D, data for all schools are included in the aggregate.
  • Y = Includes only data for charter schools. For Aggregate Level = S, only charter schools are included. For Aggregate Levels T, C, and D, only data for charter schools are included in the aggregate.
  • N = Includes only data for non-charter schools. For Aggregate Level = S, only non-charter schools are included. For Aggregate Levels T, C, and D, only data for non-charter schools are included in the aggregate.

Note: One of these values must be chosen to obtain an unduplicated count at the selected level.

Reporting Category

An indicator of the student group reporting category (race/ethnicity, gender, or program subgroup) disaggregation or subset.

  • RB = African American
  • RI = American Indian or Alaska Native
  • RA = Asian
  • RF = Filipino
  • RH = Hispanic or Latino
  • RD = Not Reported
  • RP = Pacific Islander
  • RT = Two or More Races
  • RW = White
  • GM = Male
  • GF = Female
  • SE = English Learners
  • SD = Students with Disabilities
  • SS = Socioeconomically Disadvantaged
  • SM = Migrant
  • SF = Foster
  • SH = Homeless
  • TA = Total

Note: Select Reporting Category = TA for aggregate totals without consideration of a Reporting Category student group.

Cumulative Enrollment

Cumulative enrollment consists of the total number of unduplicated primary and short-term enrollments within the academic year (July 1 to June 30), regardless of whether the student is enrolled multiple times within a school or district. Cumulative enrollment is calculated at each reporting level (e.g., school, district, county, and state) and therefore is not necessarily additive from one reporting level to the next. For example, if a student is enrolled in multiple schools within a district during the academic year, they are counted once at each school, but only once in the district's cumulative enrollment.

General Description of the Data File

The cumulative enrollment data are submitted by local educational agencies (LEAs) and charter schools to the California Department of Education (CDE) as part of the annual End of Year 3 (EOY 3) data submission in the California Longitudinal Pupil Achievement Data System (CALPADS). Cumulative Enrollment data are reviewed and certified in CALPADS as being accurate by authorized district or school personnel. In order to certify data in CALPADS, authorized district or charter school personnel are required to review the accuracy of all data associated with the applicable CALPADS submission. The data certification must be performed by district superintendents, charter school administrators, or their designees. Please contact the district or school if you have any questions about their certified CALPADS data.

Source: Cumulative Enrollment data are submitted and certified by LEAs and/or charter schools as part of the annual CALPADS End of Year 3 submission.

Note: An asterisk (*) appearing in a data field is used to protect student privacy.

Questions: Data Reporting Office | dro@cde.ca.gov | 916-327-0219 
Last Reviewed: Tuesday, September 01, 2020
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