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CALPADS Update FLASH #146

Topics include: CALPADS deadline reminder; Local foster match functionality defect.

To:            Local Educational Agency (LEA) Representatives

From:       California Department of Education (CDE) –
                 California Longitudinal Pupil Achievement Data System (CALPADS) Team

Date:       November 26, 2018

SubjectCALPADS Update FLASH #146


CALPADS Deadline Reminder

The Fall 1 certification deadline is December 7, 2018 and the close of the Amendment Window is January 18, 2019. The Unduplicated Pupil Count (UPC) data certified on Report 1.17 – FRPM, EL, Foster Count by the first certification deadline will be used to calculate the First Principal Apportionment (P1); any data certified or recertified by the close of the Amendment Window will be used to calculate the Second Principal Apportionment. After the close of the Amendment Window, there will be no further opportunity to amend these data except through the Local Control Funding Formula audit process. Local Educational Agencies (LEAs) that certify by December 7, 2018 will receive a preview of their UPC prior to the close of the Amendment Window, and that data will be used to calculate P1. LEAs that do not certify by December 7, 2018 will not receive a preview of their UPC and last year’s data will be used to calculate P1.

It is critical for school districts and counties to communicate during the certification window. Upon certification, County Offices of Education (COEs) can view certified LEA reports within CALPADS, which they are required by law to review. COEs, however, lose visibility into the certified LEA CALPADS reports if the LEA decertifies. Therefore, to facilitate COE review, LEAs should not immediately decertify after the December 7, 2018 deadline. LEAs may continue to update their data and review “revised uncertified” reports. During this time LEAs may also receive feedback from their COE stemming from the county’s review of the certified CALPADS reports and First Interim budget reports. Once the LEA is satisfied with the updates, LEAs may then decertify and recertify the reports.

Local Foster Match Functionality Defect

The Local Foster Match functionality in Online Maintenance currently has a defect (Ticket 4963) preventing matches to occur correctly. Starting on 11/27/2018, the Local Foster Match link will be disabled until the defect is resolved. December 11 is the target date to resolve this defect.

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
Last Reviewed: Wednesday, December 12, 2018
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