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CALPADS Update FLASH #180

Topics include: COVID-19 related updates, June 5, 2020.

To:           Local Educational Agency (LEA) Representatives

From:      California Department of Education (CDE) –
                California Longitudinal Pupil Achievement Data System (CALPADS) Team

Date:       June 5, 2020

SubjectCALPADS Update FLASH #180


COVID-19 Updates

No Updates to Changes in Collection of Average Daily Attendance

We are receiving many service desk tickets inquiring how attendance under various distance learning instructional models will be collected for purposes of collecting average daily attendance (ADA). The collection of attendance for ADA purposes is governed by statute; therefore, any changes will require legislation. Local educational agencies (LEAs) should continue to monitor the CDE's website for updates related to the coronavirus (COVID-19) pandemic. Should any changes be required to CALPADS data collection, we will notify LEAs as soon as possible.

Reminder to Update CALPADS to Enable Eligible Students to Receive Benefits Under Pandemic-EBT Program

As described in CALPADS Flash #177, students who are eligible for Free or Reduced-Price Meals (FRPM) under the National School Lunch Program (NSLP) can receive food benefits under the Pandemic-EBT (P-EBT) program administered by the California Department of Social Services (CDSS) in collaboration with the CDE. Under the P-EBT program, families receive funds per eligible student that can be used on food and groceries.

Students who are directly certified for FRPM based on the statewide match conducted through CALPADS, or who are identified as foster based on the statewide match with CDSS, will receive extra food benefits without applying to the P-EBT program. As these students are identified through the statewide matches, the CDE will continue to provide these students to CDSS for benefits. However, students who become newly eligible for free or reduced-price meals solely through an NSLP application, or an updated migrant or homeless status, can only be identified through the submission of a program record to CALPADS. Therefore, LEAs should continue to update CALPADS through the end of the school year with new enrollments and program updates for Migrant (135), Free Meal Program (181), Reduced-Price Meal Program (182), and Homeless (191).

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
Last Reviewed: Monday, June 8, 2020
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