CALPADS Update Flash #215

To:           Local Educational Agency (LEA) Representatives

From:      California Department of Education (CDE) –
                California Longitudinal Pupil Achievement Data System (CALPADS) Team

Date:       December 13, 2021

Subject:  CALPADS Update FLASH #215

All Special Education (SPED) Related Fatal Certification Validation Rules Will Temporarily Become Warnings

All SPED related fatal Certification Validation Rules (CVRs) will temporarily become “warnings” on Monday, December 13, 2021 and will be reflected in any revisions generated on December 14, 2021. These certification validations will be warnings to assist local educational agencies (LEAs) to approve their Fall 1 submissions by the initial December 17, 2021 certification deadline. Below are the specific CVRs that will temporarily be changed to warnings:

CERT132 –Missing SPED record for Enrolled Student at Reporting LEA
CERT140 –Missing SPED record for a student with a SSRV record
CERT142 –Missing Special Education Service for Education Plan Type Code 100, 150, or 200
CERT144 –SPED record missing for student enrolled at NPS school
CERT145 –SPED record missing for student enrolled in Private School
CERT147 –Invalid Adult Age with Students with Disabilities Transition
CERT167 –General Education Participation Percentage Range Code must be Populated
CERT168 –Special Education Program Setting Code must be Populated

During the time that these CVRs are warnings, LEAs will have the opportunity to resolve them to meet the required certification deadline. The Amendment Window opens on December 20, 2021, and on Tuesday, December 21, 2021, these warning CVRs will be returned to fatal errors and LEAs will be required to resolve these errors in order to certify their Fall 1 submission by the final January 28, 2022 deadline.

To help LEAs understand how to resolve the SPED validations, the California School Information Services (CSIS) YouTube Channel has several videos under the Certification Errors Playlist: https://www.youtube.com/c/CSISCALPADSTrainingChannel/playlists?view=50&sort=dd&shelf_id=3.

In addition, LEAs should refer to the following FLASHES which provide detailed information on resolving specific CVRs which comprise the bulk of the errors:

• FLASH 193: To help resolve CERT 167 and CERT 168 (located at https://www.cde.ca.gov/ds/sp/cl/calpadsupdflash193.asp).
• FLASH 195: To help resolve CERT 132 (located at https://www.cde.ca.gov/ds/sp/cl/calpadsupdflash195.asp).

LEAs can resolve most of these errors by using these resources while working in conjunction with the Special Education Data System (SEDS) vendor.