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Fees for Pupil Transportation FY 2008-09

California Department of Education
Official Letter
California Department of Education
Official Letter
August 21, 2008

Dear County Superintendents of Schools and Chief Business Officials:


The governing board of any school district that provides for the transportation of pupils to and from school, in accordance with California Education Code (EC) Section 39807.5, may require parents and guardians to pay a portion of the transportation costs with two exceptions as discussed below. Fee amounts are determined by the governing board and “shall be no greater than the statewide average non-subsidized cost of providing this transportation to a pupil on a publicly owned or operated transit system.” For the purpose of this section, “non-subsidized cost” means actual operating costs less federal subsidies.

Maximum Rates

The State Superintendent of Public Instruction, in cooperation with the Department of Transportation, is required to determine the maximum amount of fees that parents or guardians may be charged for pupil transportation (EC Section 39807.5). The maximum rates apply to pupil transportation for regular day students, and students in regular full-time occupational training classes as provided by a regional occupational center or program.

The maximum allowable rates below are expressed on a "cost per passenger trip" basis. The daily round trip pupil transportation cost is twice the cost per passenger trip rate.

Cost per passenger trip:  $4.03
Daily round trip cost:   $8.06

Limit on Total Fees Collected

The sum of state aid received and the parent fees collected in a fiscal year shall not exceed the actual operating costs of pupil transportation in the same fiscal year (EC Section 39809.5). In computing whether excess fees were collected by a school district in a fiscal year, any fee revenue plus state transportation apportionments received by the district should be subtracted from the combined approved transportation costs for both home-to-school and special education reported on the Annual Report of Pupil Transportation, electronic data processing (EDP) numbers 130 and 133, for that fiscal year. If the result is a negative number, then excess fees were collected and the school district must reduce its fees in succeeding years. In addition, the school district should also certify to the county superintendent that the school district levied fees in accordance with law, and where appropriate, fees have been reduced and excess fees eliminated (EC Section 39809.5).

Exclusions and Limitations

State law requires district governing boards to exempt certain pupils from any transportation fee, specifically:

1) Individuals with exceptional needs whose individualized education program requires the local educational agency to provide transportation services, and

2) Pupils whose parents or guardians are indigent.

In the absence of a statutory definition of indigent and to promote uniformity in the application of the statute, the State Board of Education strongly recommends that local governing boards use the “free meal standard” to define “indigent” pupils. Specifically, these would be pupils who are eligible to receive free priced meals (but not necessarily participating) in the National School Lunch Program or School Breakfast Program.

Such eligibility can be determined using the United States Department of Agriculture’s household income eligibility criteria which can be found on the California Department of Education Nutrition Services Division Web site at http// Students may also meet the free meal standard by being directly certified based on their families receiving aid from the federal Food Stamp Program, California Work Opportunities and Responsibility to Kids Program, Kinship Guardian Assistance Payment Program, and Food Distribution Program on Indian Reservations. Students may also meet the free meal standard by being directly certified by an appropriate district liaison as eligible for the McKinney-Vento Homeless Assistance Program or Runaway and Homeless Youth Grant Program, or as a “migrant child” as defined in Section 1309 of the Elementary and Secondary Education Act of 1965.

County offices of education are requested to forward this letter to school districts in their counties or notify them that this letter is posted on the California Department of Education Web site at

If you have questions concerning the information provided in this letter, please contact Janice Huarte, Fiscal Analyst, Categorical Programs Unit, at 916-322-9128 or by e-mail at [Note: The preceding contact information is no longer valid, please contact Christina Kersey, Fiscal Assistant, Categorical Allocations and Management Assistance Office at 916-324-9806 or by e-mail at] [Note: the preceding contact information is no longer valid and has been replaced by Julie Klein Briggs, Fiscal Consultant, Categorical Allocations & Management Assistance Unit, by phone at 916-323-6191 or by e-mail at].



Scott Hannan, Director
School Fiscal Services Division

Last Reviewed: Tuesday, March 1, 2022

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