Skip to main content
California Department of Education Logo

Instructions: Title I Planned School Allocations

Consolidated Application, Spring Release program instructions for the 2017–18 Title I, Part A Planned School Allocations.
Data Collection Purpose

This data collection is used to indicate the schools to which the local educational agency (LEA) plans to allocate Title I, Part A funds. Based on information provided in the School Student Counts, Projected data collection, the school list provides eligibility and ranking information. For school allocation planning, the LEA should indicate the schools to which it intends to allocate Title I, Part A funds by entering a check in the Fund Flag column.

If the LEA meets small district criteria, submission of this data collection is optional. If completed, ranking rules are not enforced. An LEA is defined as a small district if, based on the school list and the data entered in School Student Counts, Projected, the LEA meets one or more of the following:

  • Has enrollment total for all schools less than 1,000
  • Is a single school district

Guidance

The program rules related to Title I, Part A funding are complex. Refer to the California Department of Education (CDE) Consolidated Application Web page, 2017–18 Consolidated Application Program Guidance, sections Title I, Part A Basic Grant Ranking Decisions and Title I, Part A Planned School Allocations, for detailed information regarding these funding rules.

School Ranking Exceptions

The Consolidated Application and Reporting System (CARS) assists LEAs in planning and allocating Elementary and Secondary Education Act (ESEA) Title I, Part A funds to schools consistent with program rules in statute and with the federal non-regulatory guidance Local educational agency Identification and Selection of School Attendance Areas and Schools and Allocation of Title I Funds to Those Areas and Schools posted on the CDE Title I, Part A Web page and select the link to Allocating Title I Funds to Schools. The rules are complex. Certain exceptions to the rules are outlined in ESEA, Title I, Part A, Section 1113 and in the federal non-regulatory guidance document reference above. Consolidated Application Web page, 2017–18 Consolidated Application Program Guidance, section Title I, Part A Planned School Allocations for the definitions of the following Exception Reasons:

a - Meets 35% Low Income Requirement
d - Desegregation Waiver on File
e - Grandfather Provision
f - Feeder Pattern
g - Local Funded Charter Opted Out
h - Local Funded Charter Opted In
k: Funded with EIA/SCE


CDE Program Staff Contact

Lana Zhou
Education Research and Evaluation Consultant
Title I Policy and Program Guidance Office
lzhou@cde.ca.gov
916-319-0956

or

Mindi Yates
Education Programs Consultant
Title I Policy and Program Guidance Office
myates@cde.ca.gov
916-319-0789


Displayed Data - District Determinations

Low Income Measure: The measure selected by the LEA in the School Student Counts, Projected data collection.

Composite Comment: The explanation of the Composite Measure entered by the LEA in the School Student Counts, Projected data collection.

Group Schools by Grade Span: The grade span indicator selected by the LEA in the School Student Counts, Projected data collection.

Districtwide Low Income %: Calculated based on school enrollment and low income student counts entered in the School Student Counts, Projected data collection.

Grade Span Low Income %: The value is calculated by summing all grade span low income students then divided by the sum of all grade span school enrollment.


Displayed Data - School Grid

School Name and School Code: These are displayed using source data from the CDE County-District-School (CDS) database which populates the online California School Directory Web page.

Grade Span Group: This designation is brought forward from the School Student Counts, Projected data collection.

Projected Enrollment: The enrollment count entered by the LEA in the School Student Counts, Projected data collection.

Projected Low Income Students: The student count entered by the LEA in the School Student Counts, Projected data collection.

Low Income %: Value is calculated as school low income student count divided by school projected enrollment.

Eligible for Funding: A school is flagged as eligible if the school’s low income percent is equal to or greater than the districtwide low income percent, or greater than 75 percent or a high school has a low income percent equal to or greater than 50 percent.

Funding Required: A school is flagged as required if the school’s low income percent is greater than 75 percent.

Ranking: Schools are ranked based on their Low Income % in descending order.


Procedures
Step Action Program Instructions

1

If the school will be receiving Title l funds, check the Fund Flag box*.

Schools must be funded in rank order.

2

If an exception to funding is needed, enter a valid Exception Reason*.

Lower case only. If the LEA will not be allocating Title I, Part A funds to a school that is required or eligible and cannot be skipped, or is funding an ineligible school, then the LEA must indicate the reason by using the appropriate Exception Reason.


*Funding and Exception Reason Notes:
  • A school with a Low Income Percent greater than 75 percent must be funded and cannot be skipped without a valid Exception Reason.

  • The LEA may elect to provide funding to schools with a low income percent below the districtwide low income percent and above the minimum 35 percent requirement, as long as schools with higher percentages are funded first, using Exception Reason “a - Meets 35 % Low Income Requirement”.

  • An LEA may serve a school with a low income percent below 35 percent if the district average is below 35 percent. If the LEA is choosing to allocate funds to a school that meets this criteria, the 125 percent allocation rule should be applied.

  • If an LEA meets Small District criteria, ranking is not enforced.

  • Exception Reason “e – Grandfather Provision" may be used by the LEA to fund a school that is not eligible under current ranking but was served in the preceding fiscal year (FY). The school must have been funded in the prior FY and Exception Reason “e” cannot have been used in the prior year.

Download Schools File: (Optional) Use this button to download the schools file into an LEA Excel (.xls) spreadsheet.

Upload Schools File: (Optional) Use this button to upload an Excel (.xls) spreadsheet schools data into the Consolidated Application and Reporting System.


Error Messages
Field Name Error Message Resolution

Fund

School: [School Name] must be funded or a valid exception code entered..

Either select the school for funding or enter a valid Exception Reason.

Fund

School: [School Name] is not eligible for Title I, Part A funding without a valid Exception Reason.

The school Eligible flag is N. If the school meets specific exception criteria, an Exception Reason must be entered.

Fund

School: [School Name] is funded before a school with a higher Low Income Percent. A valid Exception Reason must be provided.

A higher ranking school was skipped without an exception code. Either the higher ranked school must have a valid exception code entered or the school flagged for funding must have a valid Exception Reason entered.

Fund

School: [School Name] has a low income percent below 35 percent but above the district average. If the LEA chooses to allocate funds to the school, the 125 percent allocation rule must be applied for all funded schools.

Note only. An LEA may serve a school with a low income percent below 35 percent if the district average is below 35 percent and the school low income percent is above the district average. If the LEA chooses to allocate funds to a school that meets these criteria, the 125 percent allocation rule must be applied to all funded schools.

Exception Reason

School: [School Name] has an invalid Exception Reason.

An invalid Exception Reason was entered, or the school does not meet the requirements of the exception code entered.

Exception Reason

School: [School Name] is not a middle or high school. Feeder pattern exception only applies to middle and high schools.

Remove the Exception Reason or enter a valid Exception Reason.

Exception Reason

School: [School Name] Exception Reason “e - Grandfather Provision” is not a valid Exception Reason. The school either did not receive prior fiscal year funding or the exception code was used in the prior fiscal year.

School does not meet Grandfather Provision requirements. Exception Reason “e” cannot be used.

Exception Reason

School: [School Name] Exception Reason “g - Local Funded Chart Opted Out” is not a valid Exception Reason, school is not a locally funded charter.

Remove the Exception Reason or enter a valid Exception Reason.

Exception Reason

School: [School Name]  Exception Reason “k - Funded with EIA/SCE” is not a valid exception reason, the LEA has not flagged this school for EIA/SCE funds.

Remove the Exception Reason or enter a valid Exception Reason.

Back to Table of Contents

Previous | Next

Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Thursday, October 19, 2017
Recently Posted in Allocations & Apportionments
  • Rate Increase Application Letter (added 13-Nov-2017)
    This letter provides directions to apply for a rate increase.
  • CARS News Flash #57 (added 19-Oct-2017)
    News Flash 57 was sent to LEA User Administrators announcing the 2017 Spring Release Webinar and the Navigating CARS Webinar videos have been posted to YouTube.
  • CARS News Flash #58 (added 19-Oct-2017)
    News Flash 58 was sent to LEA User Administrators to inform LEAs of the process to request changes to Data Collections for CARS.
  • Ltr4-16: Fourth Quarter Lottery (added 10-Oct-2017)
    Fourth Quarter Lottery Apportionment letter for fiscal year 2016-17.
  • Res-17: SFUSD (added 09-Oct-2017)
    San Francisco Unified School District For Online K–12 Curriculum Resources For History-Social Science funding results for fiscal year 2017-18.

  • LtrFinAdj-16: State Special Schools (added 25-Sep-2017)
    Letter of final adjustment to the School District Principal Apportionment for Student Attendance in State Special Schools in fiscal year 2016-17.