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Instructions: 2017-18 Title I School Allocations

Consolidated Application, Winter Release instructions for the 2017-18 Title I, Part A School Allocations.
Data Collection Purpose

This data collection is used to indicate the amount of funds to be allocated to eligible schools. Ranking information is based on student counts provided in the School Student Counts, Actuals data collection.

This data collection is required if the local educational agency (LEA) received a 2017–18 Title I, Part A entitlement, regardless of the amount.

If the LEA meets small district criteria, ranking rules are not enforced, however submission of the form is still required. An LEA is defined as a small district if, based on the school list and the data entered in School Student Counts, Actuals, the LEA meets one or more of the following criteria:

  • Is a single school district
  • Has an enrollment total for all schools less than 1,000 students

Guidance

The program rules related to Title I, Part A funding are complex. Refer to the California Department of Education (CDE) 2017–18 Consolidated Application (ConApp) Program Guidance, sections Title I, Part A Basic Grant Ranking Decisions and Title I, Part A Planned School Allocations on the CDE 2017–18 ConApp Program Guidance Web page, for detailed information regarding these funding rules.

School Ranking Exceptions

The Consolidated Application and Reporting System (CARS) facilitates LEAs in planning and allocating Elementary and Secondary Education Act (ESEA) Title I, Part A consistent with program rules in statute and non-regulatory guidance posted on the CDE Title I, Part A Web page. The rules are complex. Certain exceptions to the rules are outlined in ESEA, Title I, Part A, Section 1113 and in the federal non-regulatory guidance document Local Educational Agency Identification and Selection of School Attendance Areas and Schools and Allocation of Title I Funds to Those Areas and Schools. In CARS, LEAs can use Exception Reason Codes, where allowable. Please refer to the Program Guidance, section Title I, Part A Basic Grant Ranking Decisions on the CDE 2017–18 ConApp Program Guidance Web page for the definitions of the following codes:

a: Meets 35% Low Income Requirement
d: Desegregation Waiver on File
e: Grandfather Provision
f: Feeder Pattern
g: Local Funded Charter Opted Out
h: Local Funded Charter Opted In
k: Funded with EIA/SCE


CDE Program Staff Contact

Lana Zhou
Education Research and Evaluation Consultant
Title I Policy and Program Guidance Office
lzhou@cde.ca.gov
916-319-0956

Rina DeRose
Education Programs Consultant
Title I Policy and Program Guidance Office
rderose@cde.ca.gov
916-323-0472


Displayed Data - District Determinations

Low Income Measure: The measure selected by the LEA in the School Student Counts, Actuals data collection.

Group Schools by Grade Span: The grade span indicator selected by the LEA in the School Student Counts, Actuals data collection.

District-wide Low Income Percent: Calculated based on school enrollment and low income student counts entered in the School Student Counts, Actuals data collection.

Grade Span Low Income Percent: Value is calculated by summing all grade span low income students then divided by the sum of all grade span school enrollment.

Available Title I, Part A School Allocation: The school allocation amount calculated in the Title I, Part A Reservations data collection.

Available Parent and Family Engagement Reservation: The school parent and family engagement amount reserved in the Title I, Part A Reservations data collection.

Total Participating Attendance Area Low Income Students: The student count entered in the Title I, Part A LEA Allocation form. If the amount needs to be revised, the LEA should make the change in the Title I, Part A LEA Allocation form.
Displayed Data - School Grid

School Name and School Code: These are displayed data sourced from the CDE County-District-School database which populates the online California School Directory Web page.

Grade Span Group: This designation is brought forward from the School Student Counts, Actuals data collection.

Student Enrollment: Displayed data that was entered in the School Student Counts, Actuals data collection.

Low Income Students: Displayed data that was entered in the School Student Counts, Actuals data collection.

Low Income Student Percent: Value is calculated as school low income student count divided by school enrollment.

Eligible for Funding: A school is flagged as eligible if the school’s low income percent is equal to or greater than the district-wide low income percent, or greater than 75 percent or a high school with a low income equal to or greater than 50 percent.

Funding Required: A school is flagged as required if the school’s low income percent is greater than 75 percent.

Planned for Funding: An indicator that the school was flagged for funding in the Title I, Part A Planned School Allocations data collection.

Ranking: Ranking order based on the Low Income Student Percent.
Procedures - Dollar Per Low Income Student and Carryover
Step Action Program Instructions
1 Enter the $ per Low Income Student (0.00).

Default value: 0.00

An LEA has discretion to set this amount as long as higher poverty schools do not receive a per student amount that is lower than a lower ranked school. The amount per student must provide a level of funding in a school budget sufficient to implement an effective Title I, Part A (TIA) program.

2 Enter a Carryover amount to be allocated to the school. Optional field. The school must have a dollar per low income student amount allocated in order to allocate carryover.

Displayed Data - Allocation

Title I, Part A (TIA) School Allocation: The amount is calculated as (dollar per low income student x low income student count) + carryover amount.


Procedures - Parental and Family Engagement
Step Action Program Instructions
3 Enter the amount of funds to be allocated to each school for Parent and Family Engagement services.

Optional field. The school must have a dollar per low income student amount allocated in order to allocate a parent and family engagement amount.


Displayed Data - Total Allocation

Total School Allocation: The amount is calculated as (dollar per low income student x low income student count) + carryover amount + parent and family engagement amount.


Procedures - Exception Reason
Step Action Program Instructions
4 If an exception to funding is needed, enter a valid Exception Reason code*.

Exception Reason codes must be lower case.

If the LEA will not be allocating Title I, Part A funds to a school that is required or eligible, or is funding an ineligible school, then the LEA must indicate the reason by using the appropriate exception reason code.

*Funding and Exception Reason Notes:

  • If an LEA meets Small District criteria, ranking is not enforced.

  • A school with a low income percent greater than 75 percent must be funded and cannot be skipped without a valid exception reason.

  • The LEA may elect to provide funding to schools with a low income percent below the district-wide low income percent and above the minimum 35 percent requirement, as long as schools with higher percentages are funded first, using exception reason “a: Meets 35 Percent Low Income Requirement.”

  • An LEA may serve a school with a low income percent below 35 percent if the district low income percentage is below 35 percent. If the LEA is choosing to allocate funds to a school(s) that meets this criteria, the 125 percent allocation rule should be applied.

  • Exception Reason “e: Grandfather Provision” can be used by the LEA to fund a school that is not eligible under current ranking but was served in the preceding fiscal year. The school must have been funded in the prior fiscal year and the exception cannot have been used in the prior year.

  • The LEA must have prior year Economic Impact Aid carryover greater than zero, the 2017–18 Economic Impact Aid School Allocations data collection must be either certified or in draft, and allocated the school State Compensatory Education (SCE) funds in order to use exception reason “k: Funded with EIA/SCE”.

Displayed Data - District Summary

Unallocated School Amount: The amount is calculated as available Title I, Part A school allocation minus the sum of all TIA school allocation amounts. Note: If the amount is in parentheses () it is a negative value (less than zero). The unallocated amount cannot be less than zero or greater than one dollar.

Unallocated Parent and Family Engagement Amount: The amount is calculated as available school parent and family engagement reservation minus the sum of all parent and family engagement school amounts. Note: If the amount is in parentheses () it is a negative value (less than zero). The unallocated amount must equal zero.

Sum of Title I Participating Schools Low Income Student Count: The amount is calculated as the total number of low income student counts for schools with a per student amount greater than zero.

Difference Between Participating Attendance Area Low Income Students and Sum of Title I, Part A Participating Schools Low Income Student Count: The amount is calculated as the sum of Title I, Part A participating schools low income student count minus the total participating attendance area low income student count entered on the Title I, Part A LEA Allocation form. Note: If the amount is in parentheses () it is a negative value (less than zero). The difference must equal zero.

Download Schools File: (Optional) Use this button to download the schools file into an LEA Excel (.xls) spreadsheet.

Upload Schools File: (Optional) Use this button to upload an Excel (.xls) spreadsheet schools file into a CARS Excel (.xls) spreadsheet.


Error Messages
Field Name Error Message Resolution
Exception Reason School: [School Name] is not eligible for Title I, Part A funding without a valid exception reason. Either the funding must be removed or a valid exception code entered.
Unallocated School Amount The unallocated school amount cannot be less than 0 or greater than 1. Allowing for rounding, all Title I, Part A school allocation funds must be allocated. Adjust either $ Per Low Income Student, Carryover or district reservations.
Unallocated Parent and Family Engagement Amount The unallocated amount for Parent and Family Engagement does not equal zero. All Parent and Family Engagement funds must be allocated to the schools.

The unallocated amount must equal zero.

Not field name specific The sum of all school level carryover dollars cannot exceed the prior year carryover amount. Reduce the schools carryover amount as needed.
Carryover School: [School Name] does not have a per student rate, school carryover amount cannot be greater than zero. Either add a school per student dollar amount or remove the school carryover amount.
Parent and Family Engagement Amount School: [School Name] does not have a per student rate, Parent and Family Engagement amount cannot be greater than zero. Either add a school per student dollar amount or remove the school Parent and Family Engagement amount.
Not field name specific School: [School Name] has a low income percent below 35% but above the district average. If the LEA is choosing to allocate funds to this school, the 125% allocation rule should be applied. Informational note only.
Exception Reason School: [School Name] has an invalid exception reason. School does not meet the criteria for the exception code entered.
Exception Reason School: [School Name] is not a middle or high school. . Exception Reason “f: Feeder Pattern” only applies to middle and high schools. School does not meet the criteria for the exception code entered.
Exception Reason School: [School Name] did not receive an allocation, or the exception was used in the prior year. Exception Reason “e: Grandfather Provision” is not a valid exception reason. School does not meet the criteria for the exception code entered.
Not field name specific School: [School Name] has a per student rate higher than a school with a higher low income percent. Adjust the school $ Per Low Income Student amount as needed.
Total School Allocation School: [School Name] Low Income Student Count is zero, Total School Allocation cannot be greater than zero. Remove all school allocations.
Not field name specific EIA School Allocations must be certified before this submission. Certification dependency.
Difference Between Participating Attendance Area Low Income Student Count The difference between participating attendance area low income students must equal zero. Adjust the total participating attendance area low income students entered on Title I, Part A Reservations, Required as needed.
Exception Reason School: [School Name] Exception Reason “g: Local Funded Charter Opted Out” is not a valid exception reason, the school is not a locally funded charter. School does not meet the criteria for the exception code entered.
Not field name specific The Available Title I, Part A school allocation amount is greater than zero, at least one school must be funded. Fund at least one school.
$ Per Low Income Student Amount School: [School Name] must be funded or a valid exception reason entered. Either enter a dollar per student amount or a valid exception reason code.
Exception Reason School: [School Name] Exception Reason “k: Funded with EIA/SCE” is not a valid exception reason, the LEA has not flagged this school for EIA/SCE funds. School does not meet the criteria for the exception code entered.
Total School Allocation School: [School Name] Title I Part A school allocation and total school allocation amounts must be recalculated. A change has occurred to the school’s low income student count. To recalculate this value and resolve this error, save this submission again. Re-save the form.
Exception Reason School: [School Name] is funded using Exception Reason "f: feeder pattern", CDE may verify the accuracy of the feeder pattern poverty percentage. Note only.
$ Per Low Income Student Amount School: [School Name] is funded before an eligible high school with a higher low income percent. A higher ranked high school has been skipped and must be funded in order to fund this school.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Wednesday, January 17, 2018
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