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Instructions: 2016-17 Title III Immigrant Report

Consolidated Application, Winter Release instructions for the 2016-17 Title III, Part A Immigrant Year-to-Date Expenditure Report, 18 Months.
Data Collection Purpose

The local educational agency (LEA) must report year-to-date (YTD) expenditures for the period of July 1, 2016, through December 31, 2017, from the Title III, Part A Immigrant Student Sub-grant program entitlement.


Guidance

Expenditures by the LEA may include administrative and indirect costs, and any repayment of funds. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please see Procedure 915 on the California Department of Education (CDE) California School Accounting Manual (CSAM) web document(PDF; 5MB).

For LEAs that consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please see Procedure 780 on the CDE CSAM web document(PDF; 5MB).

According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an expenditure, please refer to the Code of Federal Regulations, Title 34 (34 CFR), Part 76, Section 707 on the United States (U.S.) Government Publishing Office web page External link opens in new window or tab..

Use the Elementary and Secondary Education Act (ESEA) Section 3115 (e)(1) as a guide to determine allowable expenditures.


CDE Program Staff Contact

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831


Source Data

2016–17 Title III, Part A Immigrant Entitlement: The Consolidated Application and Reporting System will provide source data as reported on the CDE Title III, English Learner and Immigrant Programs web page.


Procedures - YTD Amount
Step Action Program Instructions
1 Enter the YTD amount spent on Certificated Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
2 Enter the YTD amount spent on Classified Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
3 Enter the YTD amount spent on Employee Benefits.

Required field. Enter an amount equal to or greater than zero.

4 Enter the YTD amount spent on Books and Supplies.

Required field. Enter an amount equal to or greater than zero.

5 Enter the YTD amount spent on Services and Other Operating Expenditures. Required field. Enter an amount equal to or greater than zero.
6 Enter the YTD amount spent on Administrative and Indirect Costs. Required field. Enter an amount equal to or greater than zero.

Displayed Data

Total YTD expenditures: The sum of all expenditure amounts.

2016-17 Unspent funds: The 2016-17 entitlement less total YTD expenditures.


Procedures - General Comment
Step Action Program Instructions
7 Enter a General Comment. Optional field. Maximum 500 characters.

Error Messages
Field Name Error Message Resolution
Administrative and Indirect Costs Amount Administrative and indirect costs are more than 15 percent of the entitlement. Expenditures will be reviewed by CDE program staff to determine reasonableness. Warning only. Ensure that the administrative and indirect costs are appropriate.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total cannot be greater than the entitlement. Ensure the sum of all expenditures is not greater than the entitlement.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total should be greater than zero. Ensure that the total expended amount is greater than zero.
Employee Benefits Amount The sum of certificated and classified personnel salaries is equal to zero, employee benefits cannot be greater than zero. If the sum of certificated and classified personnel salaries expenditure amounts are zero, then ensure that employee benefits expenditure amount is zero.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Friday, February 1, 2019
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