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CARS News Flash #59

News Flash 59 was sent to LEA User Administrators announcing the CARS is scheduled for a Thursday, January 18, 2018 release of the data collections.

To:           Consolidated Application Subscription List, CARS LEA User Administrators

From:       Consolidated Application and Reporting System (CARS) Project Team

Date:        January 10, 2018

Subject:    Consolidated Application and Reporting System Update FLASH #59

2017 Winter Release

The Consolidated Application and Reporting System (CARS) 2017 Winter Release will include changes to almost every data entry form included in the release. We are still developing and testing the changes and plan to release on Thursday, January 18, 2018, with a due date of Wednesday, February 28, 2018.

Below, in the Summary of Changes section, is a complete list of all the data entry forms that will be included in the release, and, if applicable, a summary of the changes to the form. If you have any questions concerning a change, please contact the form contact.

2017-18 Application for Funding Title IV, Part A Changes

On January 1, 2018, to facilitate adding Title IV, Part A to the 2017-18 Application for Funding, we closed the 2017-18 Application for Funding data entry form. Previously certified data will not be removed. The 2017-18 Application for Funding form will be re-opened when the 2017 Winter Release data collections are released.

When the 2017-18 Application for Funding is re-opened, it will include an option to apply for Title IV, Part A Student Support and Academic Enrichment funds. Local educational agencies (LEAs) will have until February 28, 2018 to choose to apply for Title IV funds.

If your LEA will not be applying for Title IV, Part A funds, there is no need for your LEA to change the 2017-18 Application for Funding.

If your LEA applies for Title IV, Part A, your LEA will need to provide (in a new data entry field) the date the local governing board reviewed and approved the plans for Title IV, Part A funds. The date field cannot be left blank and will allow an LEA to enter a future date so long as it is on or before March 31, 2018. The LEA should be able to produce board meeting minutes that support the local governing board has reviewed and approved plans for Title IV, Part A funds. Specifically, the law requires that:

  • “Each school receiving consolidated application funds as defined in Section 3900(b), (c), (d), (h), and (i), shall develop a comprehensive program plan for students who will receive additional services from these funds.” (5 CCR 3930)
  • “The plan required by this section shall be reviewed annually and updated, including proposed expenditure of funds allocated to the school through the consolidated application . . . The plans shall be reviewed and approved by the governing board of the local education agency at a regularly scheduled meeting whenever there are material changes that affect the academic programs for students covered by the programs identified in Section 64000.” [EC 64000(g)].

If your LEA changes and re-submits the 2017-18 Application for Funding, other forms that are dependent on the Application for Funding may become Certified-Obsolete. Your LEA will need to update and recertify those forms or they will be considered unsubmitted and new apportionments may be withheld.

If you have Title IV program related questions, please contact Tom Herman, the Education Administrator for Title IV at 916-319-0725.
Summary of Changes

Due to the transition year from No Child Left Behind (NCLB) to Every Student Succeeds Act (ESSA) there are a significant number of changes in this release. Below is a list of forms with changes, a brief summation of the change, if any, and the California Department of Education (CDE) program staff to contact if you have questions.

2014-15 Title III, Part A Immigrant YTD Expenditure Report, Supplemental Closeout 39 months
Form contact: Geoffrey Ndirangu 916-323-5831

  • New; one time only 39 month data collection period specific to fiscal year 2014-15

2015-16 Title I, Part A Closeout Report
Form contact: Rina DeRose 916-323-0472

  • No changes

2015-16 Title I, Part D Fiscal Year Expenditure Report, Closeout 27 Months
Form contact: Karen Steinhaus 916-319-0946

  • Added apportionment issued amount display field; used to factor unspent funds

2015-16 Title II, Part A Fiscal Year Expenditure Report, 27 months
Form contact: Melissa Flatt 916-324-5689

  • No changes

2015-16 Title III, Part A Immigrant YTD Expenditure Report, 27 months
Form contact: Geoffrey Ndirangu 916-323-5831

  • No Changes

2015-16 Title III, Part A LEP YTD Expenditure Report, 27 months
Form contact: Geoffrey Ndirangu 916-323-5831

  • No Changes

2016-17 Economic Impact Aid Carryover
Form contact: Title I/EIA SCE Janine Clements 916-445-4904
Form contact:  EIA LEP Teresa Palomino 916-319-0678

  • No changes

2016-17 Title I, Part A Carryover
Form contact: Kevin Donnelly 916-319-0942

  • No changes

2016-17 Title III, Part A English Learner YTD Expenditure Report, 18 months
Form contact: Geoffrey Ndirangu 916-323-5831

  • No changes

2016-17 Title III, Part A Immigrant YTD Expenditure Report, 18 months
Form contact: Geoffrey Ndirangu 916-323-5831

  • No changes

2017–18 Application for Funding **
Title IV, Part A contact: Tom Herman 916-319-0914

  • Added Title IV, Part A participation flag
  • Added local governing board approval date of material change
  • Expanded the due date to February 28.
    ** The form was originally included in the 2017 Spring Release. New submission is only required if the LEA wishes to apply for Title IV funds.

2017–18 School Student Counts Actuals
Form contact: Title I/EIA SCE Janine Clements 916-445-4904
Form contact:  EIA LEP Teresa Palomino 916-319-0678

  • No changes

2017–18 Economic Impact Aid LEA Reservations and School Allocation Calculation
Form contact: Title I/EIA SCE Janine Clements 916-445-4904
Form contact:  EIA LEP Teresa Palomino 916-319-0678

  • No changes

2017–18 Economic Impact Aid LEA School Allocation
Form contact: Title I/EIA SCE Janine Clements 916-445-4904
Form contact:  EIA LEP Teresa Palomino 916-319-0678

  • No changes

2017-18 Title I, Part A Notification of Authorization of Schoolwide Program
Form contact: Franco Rozic 916-319-0269

  • Added column SWP Waiver Approval Date

2017-18 Federal Transferability
Form contact: Title II, Part A - Juan Sanchez 916-319-0452 or Title IV, Part A Tom Herman 916-319-0914

  • Added Title IV, Part A
  • Allow 100% of Title II and Title IV funds to be transferred
  • Title II and Title IV funds can be transferred to:
    • Title I, Part A
    • Title I, Part C
    • Title I, Part D
    • Title II, Part A
    • Title III, Part A Immigrant
    • Title III, Part A English Learner
    • Title IV, Part A
    • Title V, Part B, Subpart 1
    • Title V, Part B, Subpart 2
  • Removed all Program Improvement restrictions

2017-18 Title I, Part A LEA Allocations
Form contact: Sylvia Hanna 916-319-0948

  • Moved nonprofit private school equitable services percentage calculation from Reservations to this form.
  • Added new calculated/displayed field: nonprofit private school equitable services proportional share.

2017–18 Title I, Part A Reservations
Form contact: Lana Zhou 916- 319-0956

  • Combined required and allowed reservations into a single form.
  • Removed the nonprofit private school equitable services percentage calculation and all set asides.
  • Changed all references to Parental Involvement to Parent and Family Engagement.
    • Reformatted section and removed supplemental reservation field.
  • Removed all program improvement professional development related fields.
  • Removed all allowable reservation items
  • Added Authorized Reservations section which includes other authorized reservations.
  • Removed homeless services provided description box.

2017–18 Title I, Part A School Allocations
Form contact: Lana Zhou 916- 319-0956

  • All high schools with a low income =>50% are eligible for funding
  • New exception code: "k"- using EIA/SCE carryover funds
  • Changed definition of a small district – removed single school per grade span
  • Removed exception code: c – Funded by other allowable sources
    • Remove related columns EIA Funded, Other Program Funds, and Comment
  • Removed nonprofit private school allocations

2017-18 Title I, Part D LEA Allocations and Reservations
Form contact: Karen Steinhaus 916-319-0946

  • Added Federal Transferability transferred-in amount

2017-18 Title II, Part A LEA Allocations
Form contact: Melissa Flatt 916-324-5689

  • Added Federal Transferability transferred-in amount

2017–18 Title III, Part A Immigrant LEA Allocations and Reservations
Form contact: Geoffrey Ndirangu 916-323-5831

  • Added Federal Transferability transferred-in amount
  • Added Allocation Reservation items

2017–18 Title III, Part A English Learner LEA Allocations and Reservations
Form contact: Geoffrey Ndirangu 916-323-5831

  • Added Federal Transferability transferred-in amount
  • Added Allocation Reservation items

2017–18 Title III, Part A Immigrant YTD Expenditures, 6 Months
Form contact: Geoffrey Ndirangu 916-323-5831

  • Added Federal Transferability transferred-in amount
  • Split direct administration costs and indirect costs into separate fields

2017–18 Title III, Part A English Learner YTD Expenditures, 6 Months
Form contact: Geoffrey Ndirangu 916-323-5831

  • Added Federal Transferability transferred-in amount
  • Split direct administration costs and indirect costs into separate fields

2017–18 Title IV, Part A LEA Allocations
Form contact: Tom Herman 916-319-0914

  • New Form

2017-18 Consolidation of Administrative Funds
Form contact: Julie Brucklacher 916-327-0858

  • No changes
Additional Information

The Navigating CARS webinar is an introduction to the CARS that is targeted to new LEA users. It covers how to move around in the CARS application, what to expect on each tab, what to expect in each data entry form, and additional information about how CARS works. This training webinar can be accessed here: https://www.youtube.com/watch?v=qSl-b4YxiJY External link opens in new window or tab..

Additional information about CARS is available on the CDE CARS Web page at http://www.cde.ca.gov/fg/aa/co/cars.asp.

If you have any questions regarding CARS, please contact the Consolidated Application Support Desk by e-mail at conappsupport@cde.ca.gov.

If this e-mail was forwarded to you and you wish to subscribe to the Consolidated Application e-mail list, please send a blank e-mail to join-consolidated-application@mlist.cde.ca.gov.

Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Wednesday, January 17, 2018
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