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Instructions: 2016–17 Title III EL Expenditure

Consolidated Application, Spring Release instructions for the 2016–17 Title III English Learner (EL) Year-to-Date (YTD) Expenditure Report, 24 Months.
Data Collection Purpose

The local educational agency (LEA) must report year-to-date (YTD) expenditures for the period of July 1, 2016, through June 30, 2018, from the Title III English Learner (EL) Student Program Subgrant entitlement.

Guidance

Expenditures by the LEA may include administrative and indirect costs, and any repayment of funds. Administrative costs and indirect costs combined are capped at 2 percent of the LEA grant. Note: An LEA may use no more than two percent of EL student subgrant for direct administrative (Title III, Section 3115[b]).

According to the California School Accounting Manual, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an expenditure, please refer to the Code of Federal Regulations, Title 34 (34 CFR), Part 76, Section 707 on the U.S. Government Publishing Office External link opens in new window or tab. web page.

Use the Elementary and Secondary Education Act section 3115 (c) and (d) as a guide to determine allowable expenditures.

California Department of Education (CDE) Program Staff Contact

Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831

Source Data

2016–17 Title III English learner entitlement: Source data reported on the CDE Title III, English Learner and Immigrant Programs web page.

Procedures - Object Code Activity
Step Action Program Instructions
1
Enter the YTD amount spent on Certificated Personnel Salaries.

Required field. Enter an amount equal to or greater than zero.

2
Enter the YTD amount spent on Classified Personnel Salaries.

Required field. Enter an amount equal to or greater than zero.

3
Enter the YTD amount spent on Employee Benefits.

Required field. Enter an amount equal to or greater than zero.

4
Enter the YTD amount spent on Books and Supplies.

Required field. Enter an amount equal to or greater than zero.

5
Enter the YTD amount spent on Services and Other Operating Expenditures.

Required field. Enter an amount equal to or greater than zero.

6
Enter the YTD amount spent on Administrative and Other Indirect Costs.

Required field. The administrative and indirect costs amount cannot be greater than 2% of the entitlement.

Displayed Data

Total YTD expenditures: The sum of all expenditure amounts.

2016–17 Unspent funds: The entitlement less total YTD expenditures.

Error Messages
Field Name Error Message Resolution
Employee Benefits Expenditure Amount The sum of certificated and classified personnel salaries is equal to zero, employee benefits cannot be greater than zero. Ensure that the certificated and classified personnel salaries amounts are appropriate.
Administrative and Indirect Costs Amount Administrative and indirect costs amount cannot be greater than 2% of the entitlement. Ensure that the administrative and indirect costs are appropriate.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total cannot be greater than the entitlement. Ensure the sum of all expenditures is not greater than the entitlement.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total should be greater than zero. Warning only. Ensure that the expended amounts are correct.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Wednesday, August 7, 2019
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