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Instructions: Preloaded Data Types

2018–19 Consolidated Application instructions to define the preloaded data types.

The following terminology describes and differentiates various types of pre-loaded data that can be found in certain Consolidated Application and Reporting System (CARS) data collections.

Source Data

Source data comes from a source outside of the CARS and cannot be edited by the local educational agency (LEA). An example of source data is entitlement data. If an LEA believes data needs to be changed, the LEA must speak to the program or fiscal contact noted on the data collection form. However, even if the data are revised by the program or fiscal contact, there may be cases in which the data cannot be changed within the CARS while data collections are open.

Other examples of source data are district/school names and County-District-School (CDS) codes. Both are sourced directly from the CDS database and cannot be changed via the CARS. If a change is needed, the LEA must contact the California Department of Education (CDE) CDS Administration Operations Office at or 916-327-4014 or refer to the CDE Schools & Districts web page.

Pre-populated Data

Pre-populated data is a collected field (a field within which an LEA can input data) in one data collection which may contain data that was brought forward from another data collection. Pre-populated data can be edited by the LEA. An example of editable pre-populated data are student counts in the School Student Counts, Projected data collection which are brought forward from the prior year’s School Student Counts, Actuals data collection. Pre-populated data are brought forward with the initial opening of a data collection. Once the data collection is saved, the system will not bring forward the pre-populated data again.

Displayed Data

Displayed data are calculations or reference data from another data collection and cannot be edited by the LEA. An example of calculated displayed data is “Total expenditures and encumbrances.” An example of referenced displayed data from another data collection is “Entitlement plus Transfers-In.”

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Last Reviewed: Wednesday, July 22, 2020
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