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Instructions: Title I, Part D Exp Report, 12 Month

Consolidated Application, Spring Release instructions for the 2017–18 Title I, Part D Fiscal Year Expenditure Report, 12 Months.
Data Collection Purpose

The local educational agency (LEA) must report year-to-date (YTD) expenditures for the period of July 1, 2017, through June 30, 2018, from the Title I, Part D program entitlement.

Guidance

Expenditures by the LEA may include administrative and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please see Procedure 915 in the California Department of Education (CDE) California School Accounting Manual (CSAM) located on the Definitions, Instructions, and Procedures web page.

According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an expenditure, please refer to the Code of Federal Regulations, Title 34 (34 CFR), Part 76 on the U.S. Government Publishing Office External link opens in new window or tab. web page.

CDE Program Staff Contact

Federal Programs and Reporting Office
TitleI@cde.ca.gov
916-319-0917

Displayed Data – Entitlement, Transfers, Allocation

2017–18 Title I, Part D entitlement: Source data from the CDE Title I, Parts A & D web page.

Transferred-in amount: The transferred-in amount as reported in the same fiscal year’s Federal Transferability data collection.

2017-18 Total allocation: The sum of Title I, Part D entitlement plus the transferred-in amount.

Procedures – Object Code Activity
Step Action Program Instructions
1 Enter the YTD amount spent on Certificated Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
2 Enter the YTD amount spent on Classified Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
3 Enter the YTD amount spent on Employee Benefits.

Required field. Enter an amount equal to or greater than zero.

4 Enter the YTD amount spent on Books and Supplies.

Required field. Enter an amount equal to or greater than zero.

5 Enter the YTD amount spent on Services and Other Operating Expenditures. Required field. Enter an amount equal to or greater than zero.
6 Enter the YTD amount spent on Administrative and Indirect Costs. Required field. Enter an amount equal to or greater than zero.
Displayed Data – Expenditures and Unspent Funds

Total year-to-date expenditures: The sum of all expenditure amounts.

2017–18 Unspent funds: The entitlement plus transferred-in amount less the sum of all expenditure amounts.

Error Messages
Field Name Error Message Resolution
Administrative and Indirect Costs Amount Administrative and indirect costs are more than 15 percent of the entitlement. Expenditures will be reviewed by CDE program staff to determine reasonableness. Ensure that the administrative and indirect costs amount is appropriate.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total cannot be greater than the entitlement plus transferred-in amount.

Ensure the sum of all expenditures is not greater than the entitlement plus transferred-in amount.

Total Year-to-Date Expenditure Amount The year-to-date expenditure total should be greater than zero. Warning only. Ensure that the expended amounts are correct.
Not field name specific Federal Transferability must be certified before this submission. Certification dependency.
Not field name specific The total allocation amount must be recalculated. A change has occurred to either the Federal Transferability amount or the Title I, Part D entitlement. To recalculate this value and resolve this error, save this submission again. To recalculate this value and resolve this error, save the form.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Wednesday, August 05, 2020
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