Skip to main content
California Department of Education Logo

Instructions: Title I, Part D Expenditure

Consolidated Application, Spring Release instructions for the 2016–17 Title I, Part D Fiscal Year Expenditure Report, 24 Months.
Data Collection Purpose

The local educational agency (LEA) must report year-to-date (YTD) expenditures for the period of July 1, 2016, through June 30, 2018, from the Title I, Part D program entitlement.

Guidance

Expenditures by the LEA may include administrative and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please see Procedure 915 in the California Department of Education (CDE) California School Accounting Manual (CSAM) located on the Definitions, Instructions, and Procedures web page.

According to the CSAM, “Legal expenditures are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an expenditure, please refer to the Code of Federal Regulations, Title 34 (34 CFR), Part 76, on the U.S. Government Publishing Office External link opens in new window or tab. web page.

California Department of Education (CDE) Program Staff Contact

Federal Programs and Reporting Office
TitleI@cde.ca.gov
916-319-0917

Source Data

2016–17 Title I, Part D entitlement: Source data from the CDE Title I, Parts A & D web page.

Procedures - Object Code Activity
Step Action Program Instructions
1 Enter the YTD amount spent on Certificated Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
2 Enter the YTD amount spent on Classified Personnel Salaries. Required field. Enter an amount equal to or greater than zero.
3 Enter the YTD amount spent on Employee Benefits.

Required field. Enter an amount equal to or greater than zero.

4 Enter the YTD amount spent on Books and Supplies.

Required field. Enter an amount equal to or greater than zero.

5 Enter the YTD amount spent on Services and Other Operating Expenditures. Required field. Enter an amount equal to or greater than zero.
6 Enter the YTD amount spent on Administrative and Indirect Costs. Required field. Enter an amount equal to or greater than zero.
Displayed Data

Total year-to-date expenditures: The sum of all expenditure amounts.

2016–17 Unspent funds: The entitlement less the sum of all expenditure amounts.

Error Messages
Field Name Error Message Resolution
Administrative and Indirect Costs Amount Administrative and indirect costs are more than 15 percent of the entitlement. Expenditures will be reviewed by CDE program staff to determine reasonableness. Ensure that the administrative and indirect costs amount is appropriate.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total cannot be greater than the entitlement. Ensure the sum of all expenditures is not greater than the entitlement.
Total Year-to-Date Expenditure Amount The year-to-date expenditure total should be greater than zero. Warning only. Ensure that the expended amounts are correct.

Back to Table of Contents

Previous | Next

Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Wednesday, July 22, 2020
Recently Posted in Allocations & Apportionments
  • 20–21 Instructional Time and Attendance Overview (added 10-Aug-2020)
    Information related to instructional time and attendance accounting for fiscal year (FY) 2020–21.
  • ESSER Funding (added 07-Aug-2020)
    Provides funding to LEAs through Section 18003 of the Elementary and Secondary School Emergency Relief (ESSER) Fund, to address the impact of COVID-19 on elementary and secondary schools.
  • 2020–21 Advance Apportionment Letter (added 20-Jul-2020)
    Letter to county superintendents of schools, auditors, and treasurers for the 2020–21 advance apportionment.
  • Funding Excel Files, FY 2020–21 Advance (added 20-Jul-2020)
    Apportionment exhibits provide detail of the distribution of funds by either county, district, or charter school for fiscal year (FY) 2020–21 Advance.
  • Advance Apportionment ADA Letter, FY 2020–21 (added 10-Jul-2020)
    Letter dated July xx, 2020 for average daily attendance (ADA) for allocation of supplemental taxes for fiscal year (FY) 2020–21.